Even if you don't have time to seriously reply to the other party's email, it is necessary to simply write-I am working hard. Or-it's unmarked, thank you.
Just answer what you can't do-I'm afraid so ... or-unfortunately, we can't. ...
Referring to the other party's email in your reply will give the other party an impression of clear thinking and careful handling. You can write-about your email of March 28th ...;
When the other party sends an email asking about your products or services, you'd better express your gratitude in your reply-thank you for your inquiry of May 10 and your interest in our products.
Sometimes, what you say on the phone changes as soon as you turn your head. In order to prevent the other party from forgetting the agreement on the phone, it is best to send him an email immediately to clarify the intention reached by both parties in writing.
You can write like this-according to our phone conversation just now, I want to summarize our agreement as follows. ...
When you need to know the progress of the work, you can write-after our discussion last week, I want to know the latest situation of the project. ...
You can also write like this, just according to the rules we discussed last week. ...
E-mail is a communication tool to establish a relationship with the other party and show their professional image. E-mail is too short, which will give people a stiff and indifferent feeling.
Write-if you need more information, we will be happy to ... or-if you have any questions, please contact me at the end. These sentences can reflect your friendly attitude towards each other and your professionalism.
Tell the other person the intention of sending this email directly, so that he can understand your email quickly and reply as soon as possible.
You can write-I just write to ... or-just a short email to request/confirm/inform you/ask/clarify. ...
When you realize your mistake, apologize sincerely in time, which can avoid the further deterioration of the situation, minimize the loss and save your professional image.
You can write like this-we must apologize for (not) ... we deeply regret ... or-I apologize for any inconvenience caused. Or-I'm really sorry. ...
There are four common ways to write good news to each other:
1. We are pleased to confirm that ...
We are glad to inform you that. ...
You will be very happy to hear this. ...
4. I'd be happy to ...
The first gives people a condescending feeling, the second is a neutral tone, the third is that the other party looks friendly and comfortable, and the fourth is more casual.
When you want an answer from the other party, it is better to write an email in a polite tone than in a direct and strong tone.
For example, please confirm ... if you are convicted, please contact me. More acceptable than-,please reply as soon as possible. Please let us know as soon as possible.
When you ask someone to do something, you should pay attention to three points:
1. Euphemistic tone and sincere attitude;
2. Express your expectations clearly;
3. Leave enough preparation time for each other.
Commonly used sentences in emails are:
When you write an email asking for information, you can use these opening sentences:
When what you want is relatively simple, you can write it directly. Can you send it to me? ...
If the information you want is complicated, you should make a list of questions in the email so that the other party can answer them one by one. Or attach a form to the email for the other party to fill out. Instead of letting the other party reply to you at will, it is better to actively guide the other party to provide information in the way you need.
The ending should echo from beginning to end to express gratitude:
When expressing gratitude, commonly used sentence patterns:
Sincere thanks are telling each other what you are grateful for. Casual thanks are thanks! One word. The insincere thank you is Tkx, just an abbreviation.
The body of the email only says one thing, try to be concise and save the other party's reading time. If things are complicated, such as many participants and many steps, you should make the information you want to convey into a table or PPT and put it in the attachment.
Don't forget to remind the recipient to read the attachment at the text. You can write it like this
Common ending sentence