Therefore, sending a valid email can:
Improve our work efficiency, get more effective replies to emails and promote things more effectively;
Enhance our influence and professional email coverage, a concise and focused email will make your partners have a better impression on you.
Let's learn to send email more effectively! Today, I made some suggestions in a colleague's email and shared them with you. In fact, I believe everyone can sum up these obvious truths, but it is easier said than done. Recording here is also a kind of self-memo.
Several important assumptions
Few people want to read long mails.
When you can do something special, you don't have to do it unless your values are particularly good and you like to meddle.
Few people will read your email carefully.
Bad e-mail characteristics
Writing prose is long and boring, and it is unrealistic to expect others to read it.
The focus is not prominent, but depends on the key information extracted by the receiver: time, action and goal.
When the mass email leads to the viewpoint of the book Influence, it will lead to the dilution and dispersion of the sense of responsibility. The more people send, the less really valuable replies there are.
Accordingly, a good email should be scanned by the recipient at a glance.
Mail type
Office mail probably has the following functions (private mail is not included):
Notify things.
For example, the announcement and pre-announcement of the project determines that we have already done it. Writing an email just informs you that it doesn't matter whether you reply or not, as long as you don't say you didn't receive it.
The decision to ask for advice has not been formally made, or there is just an idea. I hope you can give me your comments and suggestions. Your response, especially the quality of your response, is very important for the progress of things.
Request confirmation and decision
An important one! Be sure to get the clear opinions of the recipients, especially the key people inside, otherwise things can't be carried out, which may cause delays and other consequences.
Invitations are generally invitations for meetings and discussions, which will be registered in the memo by the recipient. It is suggested to use outlook's meeting invitation system to send such emails, and clearly indicate the time, place, subject and content.
Note: Generally speaking, in the work, the emails asking for opinions and asking for confirmation will account for the majority. Both kinds of emails need targeted skills. At work, I found that some students easily mistakenly sent emails asking for confirmation and decision-making into emails asking for opinions. It is clear that the deadline has come, but things cannot be implemented. At first glance, it turned out that there was no reply to the confirmation email, and the recipient did not understand the importance of the matter. Everyone seems to be watching, and the sender has no strength to urge. So at some point, I found that the decision could not be reached.
Know your goal
Knowing what your email type is, when, how and what your goal is, you must know what kind of result you expect from this email, and what impact it will have on your work if it is not received. Filter the recipients in the recipient list and the people you need to be clear about (pay attention to him as soon as you send the email! ), who do you want advice from (ask him immediately after sending an email! ), who are irrelevant referees and who don't express their opinions are better (otherwise, your group reply email will be opposed by irrelevant people, which will make you very helpless, because once you raise objections, you must respond, so things can't move forward! Principle: simplify the list and only send it to key people, that is, those who will affect the progress of things or give valuable suggestions. Of course, in the early discussion stage of the project, you can send it to more people, provided that you have enough opinion management ability and will not be influenced by various opinions.
Make it clear that no one wants to read long emails unless they are FYI emails that people like to read. Clarity doesn't mean that the font should be enlarged, but the following information is quickly conveyed:
E-mail and oral and telephone are good friends: even if you send an e-mail, don't forget to notify an important person orally or by telephone, which will speed up his reply to the e-mail. E-mail is actually used as official text and memo information ... > >
Question 2: How to send an email? If there is no e-mail, I recommend you to use Netease 163(mail. 163) or Sina (mail.sina).
If so, take Netease 163 as an example. After entering the email address of 163, first find "Write Letter" and click to open the "Write Letter" interface. Enter the correct email address of the other party in "Send", enter the subject of your letter in the "Subject" column, and then there will be a shortcut link to "Add Attachment". Click Open to open the corresponding dialog box, and click Browse to open the Select File dialog box. Select the attachment to upload locally, and click "Open" to add the attachment. Note that the size of the attachment is limited (Netease 163 free email seems to be 15M for a single file).
The next most important thing is the body of the letter. This part is mainly written in the big text box under "Add Attachment". After writing the body of the letter, click "Send" to send this email. When the system prompts "You have successfully sent the letter to: XXX", it means that the mail has been sent successfully.
In addition, you can choose various exquisite stationery, and set properties such as "Save to [Sent] at the same time when sending", "Urgent", "Read Receipt" and "Send in HTML format". Among them, select "Stationery" from the drop-down menu next to "Exquisite Stationery" in the large text box of the mailbox; When the check box "Save to [Sent] when sending" is selected, a copy of the letter you sent this time will be saved in your own "Sent". If you select the "Urgent" check box, the message will be sent as an urgent message. If "Read Receipt" is selected, once the other party opens the last email, the system will automatically reply a receipt letter to you, indicating that the other party has read your email.
The above is the basic usage of Netease 163 mailbox. As for other operations I didn't mention this time (such as adding email address book), I believe you will have a deeper understanding after you are familiar with them.
As for the usage of other mailboxes, it is basically the same as Netease 163, especially Sina mailbox. Just try it a few times and you will be familiar with it.
I hope what I introduced is helpful to you. thank you
Question 3: How to send a WORD document from WORD by mail? Word2000 can make and send e-mails. The operation steps are simple. That is to say,
1. When you have finished writing your email in Word2000, click the E-mail button on the standard toolbar (or click File? "Send"? "Mail Recipient").
2. Fill in the relevant information in the To, Subject and Cc boxes. If BCCC is required, click the BCCC button and add the address; If you need to add an attachment, please click the "Attach File" button to add it.
3. Click the "Send Copy" button. You can send mail through the internet immediately. If you are not connected to the network, send it to the Outbox of Outlook Express 5 (When installing Office2000, the fourth question of IE5.0: How to send the electronic manuscript to someone else's qq mailbox, open the qq mailbox, write a letter-there is a click (add attachment) below the recipient-then find the electronic manuscript to be sent on the computer, open it (it is recommended to compress it to reduce the file size without poisoning)-and fill it in.
Question 5: How to send the method in Figure 3 in the sent mail?
1: Copy and paste pictures directly from the factory.
2: Send a picture file, which is an attachment.
3: Send the connection. If it is an online picture, send a link.
Generally, the first type and the second type are used more!
Hope to adopt!
Question 6: How to send an email with excel? How to use EXCEL to send e-mail in tabular form?
Does this mean that you want the recipient to see the form in the message body?
Then, you can copy the form and paste it directly into the body of the email. However, the people who receive the email are limited to seeing it, and they can't do anything in it.
Therefore, if you want the recipient to make any family changes to the form, you can only send it by adding attachments. If you just show others what the form looks like, do as you just said.
Question 7: How to send an email when looking for a job? If the other party has no special requirements, it is best not to use attachments. Generally, a large number of job resumes will be sent to H's mailbox at company job fairs, and he can't save them all before reading them. Hehe, this is also an interview skill.
Question 8: How to send it to the mailbox by mail? In fact, all websites send and receive similar emails. You don't have to look at the help of "quick and easy navigation", which has pictures and clear steps. However, take 163 as an example, but the operation steps of e-mail are not much different. I believe you will know QQ after you know 163. The following references cannot refer to pictures.
Subject: Use of E-mail
Registered e-mail account
Enter mail. 163 in the address bar of the webpage, open the Netease email page, and click "Register" to enter the email application interface.
According to the prompt of the registration wizard, fill in the user name (must be English letters or numbers), password, confirmation password and other contents correctly, and click "Register Account", as shown below:
The system prompts that the application is successful, and then you have your own mailbox. After successful email registration, your email address is: user name @ 163.
The registration of all accounts on the network is similar to email. Learn to register email and apply for other accounts. send a mail
Fill in the user name and password correctly on the home page, and click "Login" to enter the email system.
In the e-mail address, click "Write" in the menu on the left.
Fill in the corresponding content on the page where you write the email: recipient, subject and content. Finally, click "Send".
Read the mail
In the mail, click "Inbox" in the left menu to enter the Inbox page, and a mail list will appear. Click the subject of the message you want to view to browse the message.
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For details, please go to the help of "Quick and Easy Navigation".
Question 9: How to send qq mail to qq mailbox? Click Write Letter, enter the correct recipient address, enter your email content, and finally click Send.
Question 10: How many ways can I send an email? How to operate? 1。 Send directly-that is, click Write Email to add content, and click Send 2. Right-click the title of the received message, then click Reply to the sender, then write the message in the pop-up window, and finally click Send. 3。 Write an email in WORD, and then save your name in the computer. Then right-click the name and click Send to e-mail recipient in the pop-up window. 4。 When you have finished writing your email in WORD, click the email recipient in the bar above WORD to send the email. 5。 Open the mail bar, click Insert Attachment in the insert bar above, or send files or photos that have been stored in the computer in advance. 6。 . . . . . I won't introduce some of them!