The construction of network platform should be standardized, modernized and extensible. Network platform is the foundation of office platform, which should be stable, timely, robust and safe.
(2) Really improve work efficiency and promote work effect.
★ Accelerate information flow and save office time. Whether you are in the head office or branch office, whether you work in the same office or not. It can make you feel that you are working in the same office with your colleagues, and provide a good communication tool for the enterprise, so that everyone can communicate and discuss at work conveniently and quickly, realize the daily collaborative office within the enterprise, and form a close organic unity between individuals, departments and corporate headquarters and branches.
★ You can work anytime, anywhere, and realize remote office and mobile office. No matter where you are, you can always use the power of the network to work, effectively grasp the progress and status of office work, and put forward effective suggestions for improvement in time to avoid making up after an accident, even if you are on a business trip, you will not delay your work.
★ Work reasonably and efficiently. Employees don't have to go to the offices of relevant personnel many times for a certain thing, thus saving more time and energy to focus on more important things. Leaders can also use their free time to arrange their own work to be completed in a day, and arrange their own work according to the importance of the things to be done, so as to avoid being constantly disturbed by some non-urgent things in their work.
★ Quickly and accurately query documents and materials, and implement electronic document management, which is convenient for finding and reading relevant documents quickly. Instead of spending a long time looking for a document, you can read and print it anytime and anywhere, and provide reference for your decision in time.
★ It is convenient for leaders to communicate with employees at all levels through various ways and means, so that managers and employees of enterprises can maintain effective and fast work communication and information exchange, and eliminate the fetters brought by poor information communication to the development of enterprises.
(3) Management standardization
★ Monitor the work progress, master the work status, and monitor the work progress of all departments in a timely and effective manner; Fully control the work efficiency of all departments in real time, find problems in time and solve them in time, thus reducing errors. The system will record the monitoring status of each work completion process.
★ Clarify everyone's responsibilities, increase the sense of responsibility, and help enterprises to clarify the authority assigned to each post. No one can handle the work beyond their authority, so that their respective responsibilities are clear, everyone implements them, and some people check them; Put an end to the phenomenon of unclear rights and responsibilities in work. Solve multi-position and multi-department collaborative work and realize efficient collaborative office.
★ Classify and manage different levels of data according to authority and function. According to the nature of archives and the need for confidentiality, different personnel have different access and operation rights, which effectively ensures the security and integrity of data, and enables all data to be accumulated and used effectively to bring into play benefits.
(4) Reduce office expenses and management costs.
★ Save paper, save time, reduce the sending of error-related materials, arbitrarily designate recipients and send them directly to those who need them, without any intermediate links, so as to shorten processing time, save office expenses, reduce error rate and improve overall work efficiency.
(5) Maximize the use of existing resources.
★ Hardware resources make full use of the existing computer and network resources of the enterprise to truly realize paperless office, reduce office expenses and improve office efficiency, instead of just staying in the primary stage of simple typing and word processing, file sharing and surfing the Internet. Give full play to the essential significance of using computers.
★ Experience resources make full use of the work experience of old employees to help new employees quickly enter the working state and play a good role in work cohesion.
★ Knowledge resources provide excellent employees, excellent ideas, excellent methods and excellent materials for employees to enjoy learning, realize the accumulation, enjoyment and reuse of knowledge and work experience, make new employees enter the working state as soon as possible, and make all employees constantly proficient in their business. So that every operator can quickly acquire all kinds of knowledge in the office automation system, improve their professional level and quickly accumulate work experience. Because the training period is limited, they are given certain rights to view the relevant documents of their work, so as to get to know the company well and get into work quickly.
★ Human resources can dynamically record the personal situation of all employees in the company, as well as the performance and development of employees in the company. Implement dynamic management of classified filing to facilitate information inquiry and consultation.
★ Enhance the image, establish a reputation, take pride in information construction, and implement online office, which invisibly enhances the credibility of customers, increases the self-confidence of employees, enhances the cohesion of enterprises, eliminates employees' worries about the company's development, establishes long-term confidence, and makes employees feel the continuous development of enterprises and the existence of beliefs in their hearts. Employees are proud to be a member of such an enterprise, and establish a competitive advantage for the enterprise to truly enter the information age, e-government and e-commerce era.