Question 2: How to file municipal projects? What kind do you want? Requirements for finished paper rolls for engineering archives
A, engineering archives accessories requirements
According to the requirements of GB/T50328―200 1, the file accessories are coiled boxes, with the overall dimensions of 3 10L× 220L and the thicknesses of 20, 30, 40 and 50L respectively. The roll box adopts acid-free paper imported from the United States.
Second, the quality requirements of engineering documents:
1. The archived engineering documents shall be original.
2. The content and depth of the engineering documents must conform to the technical specifications, standards and procedures of the relevant national engineering survey, design, construction and supervision.
3. The contents of the engineering documents must be true and accurate, which is consistent with the engineering practice.
4. Archived engineering documents should be written in durable materials, such as carbon ink and blue-black ink, but not faded materials, such as red ink, pure blue ink, ballpoint pen, carbon paper and pencil.
5. The engineering documents shall be legible, with clear drawings, neat charts and complete signature and seal procedures.
6. The format, size and specifications of written materials in engineering documents are unified in A4 format, and those smaller than A4 should be set off with A4 paper, and copy paper or other paper with words should not be used for mounting without authorization. The drawings shall adopt the national standard page.
7. Paper for engineering documents should have high toughness and durability and can be preserved for a long time. Drawings are generally blueprints, and as-built drawings should be new blueprints. Computer graphics must be clear, and copies of computer graphics are not allowed.
8. All as-built drawings shall be stamped with as-built stamp. The as-built stamp shall be made of indelible red inkpad and cover the blank area above the icon bar. As-built stamp style is as follows:
9. When drawing the as-built drawing with the construction drawing, the basis for changes and modifications must be indicated: if there are major changes in the construction drawing structure, technology and layout, or the changed part exceeds 1/3 of the drawing, the as-built drawing should be redrawn.
10. Engineering drawings with different formats should be folded into A4 format according to the national standards of People's Republic of China (PRC) and the Method for Copying and Folding Technical Drawings, and the icon bar should be exposed.
Iii. Principles, methods and arrangements for filing
1, archiving should follow the natural formation law of engineering documents and keep the organic connection of documents in the volume.
2. The filing method is as follows:
(1) The project documents are divided into five parts according to the construction procedures: the project preparation documents, supervision documents, construction documents, as-built drawings and completion acceptance documents.
(2) The documents in the project preparation stage can be grouped according to the construction procedures, specialties and forming units;
(3) Supervision documents can be grouped by unit project, division project, specialty and stage;
(4) The construction documents can be grouped by unit project, division project, specialty and stage;
(5) As-built drawings can be grouped by unit project and specialty;
(6) The completion acceptance documents are grouped by unit project and specialty.
3. The filing order is as follows:
(1) documents of project preparation stage;
(2) Supervision documents;
(3) Completion acceptance documents;
(4) Construction documents;
(5) as-built drawings.
4. Written materials are arranged in the order of project and specialty. The request and reply of the same matter, the printed version and the final version of the same document, the main text and the annex cannot be separated, and they are arranged in the order of reply first, request second, printed version first, final version last, main text first and annex last.
Drawings should be arranged by specialty, and drawings of the same specialty should be arranged in the order of drawing number.
Files with both written materials and drawings, with written materials in front and drawings in the back.
Fourth, the method of composition
1, document page number requirements:
(1) The files in the volume are numbered according to the pages with contents written on them, and each volume is numbered separately. The page number starts from "1" and there can be no missing number.
(2) Page number writing position: the lower right corner of the document written on one side; A document written on both sides, with the front in the lower right corner and the back in the lower left corner. The folded pictures are all in the lower right corner.
(3) For complete sets of drawings or printed documents, the original directory of this volume can replace the directory in the volume without rewriting the page number.
(4) No page number is written on the cover, table of contents and reference table in the volume.
2. Bookcase binding: The written materials must be bound, with white thread on the left side of the roll surface, divided into four parts and three holes, and tied behind the case file, which is neat, beautiful and strong, and easy to keep and use. Drawings are not bound.
Metal objects must be removed when binding.
3. The contents, reference tables and inner pages of the case files shall be written on white paper with A4 format of more than 70g. The spine label should be printed with kraft paper similar to the color of the roll box.
4. The document thickness, written materials and drawings shall not exceed 30L and 40L respectively.
5. The contents of the roll box should be written completely and neatly. ......& gt& gt
Question 3: Talking about the digital management of urban construction archives utilization II. Connotation and function of new management mode.
The new management mode requires us to make changes in management ideas, management methods and management means. It is not old management plus new technology, but new management plus new technology. In our opinion, the new management mode should be a management mode that takes the archival entity and its related information as the management object, adopts the integrated management method of documents, archives and information, realizes the multifunctional development and utilization of archival information by using modern high technology, and effectively protects archival entities. The new management mode is a diversified parallel mode, which is not only the parallel of traditional archives and digital archives, but also the parallel of archival entities and information, and the parallel of traditional archives carriers and electronic carriers.
The new management mode will adopt modern high-tech and digital information processing technology, optimize the collection, arrangement and utilization of urban construction archives, realize the rational allocation of urban construction archives resources, actively construct the strategy and environment of urban construction archives resources, accelerate the innovation of urban construction archives service mechanism, provide the society with brand-new ways of urban construction archives information dissemination and exchange and high-quality urban construction archives information products, and make urban construction archives work better serve the urban modernization.
The new management mode will realize automation through management means, improve work efficiency and simplify work procedures; By digitizing management content, integrating archival information, optimizing information sources, standardizing business work, maximizing the development and utilization of archival information resources and protecting archival entities; Through service networking, we can adapt to market demand and realize resource sharing.
Third, exploration and practice:
Since 2000, Tianjin Urban Construction Archives began to explore and think about this management mode, and made the following attempts.
1. According to laws and standards, the front-end control of different types of urban construction archives entities and information reception is implemented in various ways.
Archives reception is the source of archives management, and the implementation of the new management model must also start from the source and establish the principle that both entities and information are received into the library. In 2000, Tianjin Planning and Land Resources Bureau issued the Provisions on Strengthening the Archives Management of Urban Construction Projects in Tianjin with Document No.250, and implemented the construction project archives registration system in the whole city. In 2000, the Urban Construction Archives Management Office was established, which endowed us with the function of managing the urban construction archives in the whole city and the right of administration according to law. On July 29th, 2003, Tianjin * * * promulgated the Regulations on the Management of Urban Construction Archives in Tianjin by Order No.5, which clearly stipulated the registration, planning, acceptance and filing of new projects, and incorporated them into the planning management procedure as one of the conditions of administrative licensing. In 2004, Tanggu Urban Construction Archives was established, which took an important step to form the city's urban construction archives management network with the municipal urban construction archives as the core. From the aspects of legal system construction and administrative system, the channel of receiving files into the library is fully guaranteed.
In 2004, our library undertook and completed the Rules for Filing and Arrangement of Construction Project Documents issued by the Municipal Construction Committee. For the first time, in the form of local standards, the information description of construction projects, municipal projects and underground pipeline projects, as well as related photos and video files, are included in the requirements of the construction unit for filing and sorting. It is clear that archival entities and archival information must enter the library at the same time, which makes the implementation of the new model have standards to follow from the source.
The traditional paper file management is to file in kind. It adopts the idea of "ex post facto control" and the method of "business guidance" to guide its management. This passive guidance is effective for physical documents, but with the increasing number of electronic documents, the management of front-end control has become a development trend. "Front-end control is an important content of modern document management concept. He attached measures to ensure the reliability, integrity, security and readability of electronic documents to the process of document formation. Based on the overall planning of the whole life cycle of electronic documents, we will implement some repetitive work scattered in all business links in advance to reduce repetitive work and lag work and maximize work efficiency. "
At present, the implementation of front-end control, the integration of electronic files and archives, and the establishment of a remote electronic file filing system are restricted by various management systems and technical methods. It is not easy to implement this management system comprehensively and uniformly. There are two main sources of urban construction archives, one is the management archives formed by urban planning, construction and other management departments, and the other is the newly-built project archives. According to the different characteristics of the formation and management of different types of urban construction archives, our library adopts two different front-end control methods.
......& gt& gt
Question 4: I have just come into contact with building librarians, and now I need basic knowledge about librarians. The more information, the better. Xx urban construction archives.
Code for filing and arrangement of construction engineering archives
According to the relevant regulations of urban construction archives management, in order to further standardize the urban construction archives work in our city and improve the quality of archives entering the library, according to the General Requirements for the Composition of Scientific and Technological Archives, the Code for the Management of Urban Construction Archives (CJJ/T158-2011) and the Code for Filing and Arrangement of Construction Engineering Documents (GB/T500)
A, the quality requirements of the archive file
(1) Archived engineering documents (unless marked as copies) shall be originals.
(2) The content and depth of the engineering documents must conform to the technical specifications, standards and procedures of the relevant national engineering survey, design, construction and supervision.
(3) The contents of the engineering documents must be true, accurate and in line with the engineering practice.
(4) The engineering documents shall be written in durable materials, such as carbon ink, and shall not be written in faded materials, such as red ink, pure blue ink, ballpoint pen, carbon paper and pencil.
(5) The engineering documents shall be legible, with clear drawings, neat charts and complete signature and seal procedures.
(6) The paper used for engineering documents should have high toughness and durability, and can be preserved for a long time. The specification is A4 format. Drawings are generally blueprints, and as-built drawings should be new blueprints. Computer graphics must be clear, and copies of computer graphics are not allowed.
(7) All as-built drawings shall be stamped with completion stamp.
① The basic contents of the completion stamp shall include the words "as-built drawing", the construction unit, preparer, auditor, technical director, preparation date, supervision unit, site supervisor and person in charge.
(2) Examples of completion stamp are as follows:
③ The size of the completed stamp is: 50 mmx 80 mm..
(4) As-built stamp should use indelible red inkpad and cover it above the icon bar.
(8) If the construction drawing is used to draw the as-built drawing, the basis for change and modification must be marked; When the construction drawing has major changes in structure, technology and layout, or the changed part exceeds 1/3 of the drawing, the as-built drawing shall be redrawn.
Second, the file arrangement requirements
1. Archives arrangement: according to the contents and arrangement order of the completed archives of Loudi Urban Construction Archives. Filing should follow the natural formation law of engineering documents, keep the organic connection of documents in the volume, and facilitate the storage and utilization of files.
2. Method of generating files: When a building project consists of multiple unit projects, files should be generated according to the unit projects; Comprehensive engineering documents shall be compiled by the construction unit with the project as the unit, and the construction projects developed in different regions may be organized and compiled according to the batch submitted for construction or filing; Municipal engineering can be sorted and compiled in batches according to the project stage or file type; The supervision documents shall be compiled by the supervision unit with the supervision contract as the unit; Construction documents and as-built drawings shall be compiled by the construction unit in the construction contract unit; Among them, the construction documents should be arranged and combined according to the division of engineering specialty or unit project and partial project; Documents and as-built drawings shall be filed separately. As-built drawings shall be arranged by specialty, and as-built drawings of the same specialty shall be arranged in order of drawing number.
3. The file thickness: the file should not be too thick, the file materials should not exceed 15mm (90- 100 pages per volume), the drawings should not exceed 30mm, and there should be no duplicate files in the file.
4. Filing: When sorting out documents and materials, metal objects, paper clips, pins, staples and plastic needles (sheets) should be removed. If there are damaged documents or documents smaller than the standard size specifications, they need to be mounted with A4 format white paper. When mounting, just stick the four corners of the manuscript on the mounting paper and leave a binding position. If a small amount of writing material is larger than A4 format, it can be folded into A4 paper size.
5. Arrangement of drawings: Engineering drawings with different formats should be cut neatly around the drawings according to the folding method of Technical Drawings Replication (GB/GB/ 10609.3-89 89), and folded into A4 format (297mx210mm) uniformly, with the icon bar exposed.
6. Document cataloging
(1) Page numbering: All documents in the volume are numbered with a pencil according to the number of pages with text content. Each volume is numbered separately, and the page number begins with "1". The file written on one side is in the lower right corner; A document written on both sides, with the front in the lower right corner and the back in the lower left corner. The folded pictures are all in the lower right corner. If a complete set of drawings or printed scientific and technological literature forms a volume, the original catalogue can replace the catalogue in the volume without rewriting the page number. The cover of the case file, the directory in the volume and the reference table in the volume do not write page numbers.
(2) Contents within the volume: The contents within the volume are arranged before the first page of the files within the volume, including the serial number ... >>
Question 5: audio-visual archives, the main contents include the original appearance of the project before construction, and what is the basis of being a librarian in each stage. Reading is generally of little use!
Actually, be diligent and ask more technicians or supervisors!
See more in the front line, learn more, and even help workers do it, so that you can get started quickly! If you want to read a book, you have to read more construction specifications and construction plans!
Question 6: How to number the building materials? According to the national standards and local construction engineering document filing procedures number;
The construction project document describes the project; The process of analyzing, selecting and extracting data information from the content and form characteristics of construction engineering archives. Reveal the material form, theme and scientific value of each project, file and document through words and symbols.
Description format of construction project documents; Records that reveal the contents and formal characteristics of construction project documents. General description items include title items and responsible person items (document title, project name, construction unit, etc.). ), inspection number item (classification number, file number), classified storage period item, time item (date of issuance, date of commencement and completion, date of warehousing), carrier form item (document number, unit, specification, etc.). ).
Question 7: Who formulated the latest standards for filing municipal engineering supervision documents? There are relevant specifications online. If you can't find them, please reply to your email address.
CJJ/T158-2011Urban Construction Archives Business Management Specification
CJJ/T 1 17-2007 Management Specification for Electronic Documents and Electronic Archives of Construction Projects
GB/T 503 19-20 13 Code for Construction Engineering Supervision
GB/T 50328-20 14 specification for filing construction project documents.
GB/T 50323-200 1 Specification for Urban Construction Archives Description
Question 8: What databases are there in archival science? Editor's Note: Archival science is a discipline that explores the development law of archives, archives work and archives cause, and studies the theory, principles and methods of archives information resources management and development. The archives column of Youxue. com provides you with the reference of archives model essays, as well as the writing guidance and layout requirements of archives to solve your writing problems.
Talking about the Application of Database in Archives Management
[Abstract] This paper analyzes the present situation and shortcomings of the application of database in archives management, discusses the realization and application of archives management by using database technology, and puts forward constructive countermeasures and suggestions, and puts forward my own thinking.
[Keywords:] database file management applications
Informatization is the general trend of today's world development and an important force to promote economic and social development and change. With the rapid development of business in various units in China, it is impossible to collect, sort out, file, archive and manage archival materials in a timely and effective manner simply by manual recording. The rapid development of computer technology in recent ten years has made it possible for all units to use computer-aided management of archives. Archives informatization refers to the comprehensive application of modern information technology in archives management, as well as the development, management and utilization of archives information resources, mainly including the digitalization and networking of archives resources, the integration of archives information management and utilization, and the high enjoyment of archives information.
The Implementation Outline of National Archives Informatization Construction stipulates the short-term development goal of China's archives work, and the review and approval of National Informatization Development Strategy (2006-2020) provides a strong guarantee for archives informatization. The intervention of computer breaks the traditional management mode, and makes the original loose and complicated file management enter a new field of centralization, unification and information automation. Although the use of computer-aided file management can greatly reduce the intensity of management, improve the efficiency of management and reduce management mistakes, because the development of computer technology, especially database, is a process of gradual development and improvement, and the staff who use this technology also have a stage of gradual learning and application, there are also many problems to be solved in computer-aided file management in various units.
First, the status quo and shortcomings of database application in file management
With the continuous expansion of the business of each unit, the traditional manual file management method can no longer meet the exponential expansion of the number of files, nor can it meet the huge demand of the society for file utilization. Using file management software for computer management is the only way to improve the file service level of each unit. Manually managed paper files are transformed into digital information and enter the network, that is, from the real state of files to the virtual state, and the file information is separated from the carrier. In this sense, the network only transmits file information, and users get only copies, not the original files. Computer-aided management of archives by using database is different from the collection, sorting, filing and management of paper documents in the past. In addition to the professional quality of file management, managers also need to have a certain understanding of computer and database applications. A considerable number of archivists are aging in knowledge structure and lack of computer technology knowledge, so they can't input basic information accurately and standardly, which leads to errors, omissions and even mistakes in basic information. At the same time, because some file management software only considered the data volume and user requirements at that time, there are few data fields in the database structure, and the database capacity is small, so it is impossible to export data in a common format. When the amount of data doubles, the speed of database operation will slow down accordingly, reducing work efficiency.
Second, the application of database in file management suggestions
It is a difficult process to comprehensively improve the security level of the archives database system, which involves many aspects and requires the management department to invest a lot of manpower and material resources. Some aspects, such as the reliability of equipment, fire prevention, etc., mainly involve the issue of investment: preventing man-made conscious destruction, such as revealing passwords, computer viruses, hackers, etc. , mainly relying on management system and computer security technology. However, the archives management department itself plays a decisive role in the consistency and integrity of the database. We should mainly pay attention to the following points:
1. Adopt scientific database development mode.
The early file management software developed by structured method has poor stability, poor modifiability and poor reusability. The change of users' needs often leads to great changes in the system structure, and it takes a lot of money to realize this change. The new file management software can adopt object-oriented programming method and stipulate one or more data conversion methods, so that data can be shared among different softwares. Considering the information network ... >>
Question 9: Ask about the terms related to urban construction in audio-visual archives, and what should be paid attention to when shooting. Audio-visual archives materials for construction projects mainly refer to historical records such as photos, audio-visual recordings and videos with preservation value, which are directly formed in the process of project planning, construction and management. In order to strengthen the management of audio-visual archives of Taizhou construction project, and ensure the completeness, accuracy and systematic filing of audio-visual archives data of construction project, according to the relevant provisions of the Measures for the Administration of Taizhou Urban Construction Archives, combined with the actual situation of this Municipality, the following provisions are formulated:
A, the scope of the construction project of audio-visual archives data archiving.
1, photo files of all construction projects;
2. Photographs and video materials of construction projects that meet one of the following conditions: buildings with 7 floors or above; The construction area of a single project is over 3,000 square meters; The total construction area of the project exceeds 65,438+0,000 square meters; A factory building with a single span greater than 16m; Civil air defense facilities; Urban main roads; /kloc-porous bridge over 0/00m or single-hole bridge over 40m; Sewage treatment plant; Garbage treatment plant; Waterworks; Gas plant; Power plant; Transmission substations above 220 kV; First-class highway; Port terminal; Water conservancy and flood control facilities.
3. Photographs, audio and video recordings and special videos of construction projects that meet one of the following conditions: projects listed as key (or practical) projects at or above the municipal level; Need to declare high-quality projects at or above the municipal level.
Two, the construction project of audio-visual archives data archive content.
(a) the original appearance before construction
1, original site, original appearance and surrounding conditions;
2. Important buildings (structures);
3. demolition.
(2) Foundation engineering
1, technical treatment of foundation anomalies, analysis process of soil and rock samples, etc.
2, building foundation type and construction, special construction technology site;
3. Displacement, settlement, deformation and treatment of buildings.
(3) Major projects
1, the main design model;
2, steel structure, pipeline and other major concealed engineering construction;
3, masonry, concrete pouring, roofing engineering;
4, the main structure layout, large component installation site;
5, waterproof, thermal insulation, anti-corrosion engineering process site;
6, the use of new materials, new technologies, new processes and other construction conditions;
7. Quality accident and its treatment.
(4) the new appearance after completion
1, overall appearance and elevation of the project;
2, fire and other major facilities, etc.
(5) Other aspects.
1, overall planning and design scheme of the project.
2. Commencement and completion ceremony;
3. Important activities and events in construction;
4, engineering quality inspection and acceptance;
5. Completion acceptance.
Among them, the original appearance before construction, foundation treatment, concealment, main body, roof, quality accident and new appearance after completion are the necessary contents of audio-visual archives data archiving.
Three, the construction project of audio-visual archives data archiving requirements.
1, general requirements
The audio-visual archives data handed over and filed should truly and comprehensively reflect the project appearance and construction situation, and the necessary contents should be complete; According to the relevant requirements, it is necessary to sort out the files, make them into CDs, and fill in the audio-visual archives description card.
2, photo file filing requirements
(1) The photos should have a clear theme, a clear and complete picture, accurate color reproduction and no obvious distortion of the subject;
(2) The photos should be developed into 5-7 inch color photos;
(3) Digital photos should be taken with a digital camera with no less than 4 million pixels;
(4) When arranging photos, shoot the content, time, place, people, etc. It should be indicated;
(5) The number of photos depends on the project, generally not less than 30.
3, video file data archiving requirements
(1) Video files should be shot by DV camera or a machine with better shooting effect than DV camera;
(2) Video files should have clear themes, stable images, clear pictures and true colors;
(3) The video tape should be made of intact materials, without deformation, fracture, mildew and magnetic powder shedding;
(4) The length of the video file is generally not less than 30 minutes, and it is provided with corresponding text descriptions;
(5) The special video should be complete in structure, generally not less than 5 minutes in length, with an explanation.
4, record file data archiving requirements
(1) The recording files shall be complete in content, clear in sound and intact in materials;
(2) Each audio tape should be equipped with recording materials, indicating the content, time, place and personnel ... >>
Question 10: What are the laws, regulations, norms and standards commonly used in municipal engineering? Who can help? Thank you! ! 1.& gt (Cheng Jian [2002] No.221)
2.& gt (Cheng Jian [1992] No.68)
3.& gt((95) Cheng Jianzhi's promise. 1)
4.& gt(GB503 19-2000)
5.& gt(GB/T50326-200 1)
6.& gt(GB/T50328-200 1)
7.& gt