First, file
Archives collect, sort and classify documents and materials-input machine-readable catalogue-sort and file-sort and bind-make retrieval tools-put them in storage-classify and put them on shelves.
Second, borrowing.
1, the personnel of this unit borrow files.
I submit a written application-the director of the office reviews it-the leader in charge signs it for approval-the archive room is responsible for finding relevant files-the borrower fills in the Register of Borrowing Files-the borrower fills in the Registration Form of File Utilization Effect-and the archive room fills in the return date.
2, outside the unit personnel access to files
Readers apply for the Approval Form of Borrowing Archives in the archives room of the unit with the letter of introduction from the unit-the director of the office reviews it-the leader in charge signs it for approval-the archives room is responsible for finding it-the readers fill in the Register of Borrowing Archives-the readers fill in the Registration Form of Archives Utilization Effect-and the archives room fills in the return date.
Three. Collection, transfer, collation and statistics
1. The part-time archivist (documenter) of the filing department should do a good job in the formation, collection and storage of documents and materials at ordinary times according to the filing scope formulated by the unit to ensure the integrity of the archived documents and materials.
2, part-time archivists (librarians) according to the characteristics of different kinds of documents and materials, according to the provisions of the file category.
3. At the beginning of the second year, part-time archivists (librarians) sort out the collected and accumulated documents and materials (preliminary filing).
4. In early March, the archives room will inspect and guide the documents and materials preliminarily filed by various departments.
5. Part-time archivists (librarians) file as required.
6. Part-time archivists (librarians) fill in the handover list and hand over the files to the unit archives room.
7. The archives room classifies and arranges the files.
8. Prepare the document number
9, the preparation of archives directory and other retrieval tools.
10, warehousing
1 1, do a good job in file statistics and security.
12, developing archives utilization
13. Compile documents, and carry out secondary and tertiary processing on document information.
Four. Identification and destruction
File destruction application-audit by office director-signature and approval by competent leader-file appraisal team (composed of competent leader, office director, file managers and business personnel of relevant departments) conducts appraisal-file managers and business personnel of relevant departments register one by one-signature and approval by office director-signature and approval by competent leader-signature and approval by top leaders-two or more files and relevant departments go to designated places to supervise sales.