Zero distance management is an advanced management theory and method. It is through modern system control function, information transmission means or network technology, according to the basic characteristics of engineering project management, using the method of dynamic management and optimal combination, to establish the responsibility system of engineering project. It makes the managed and the manager have almost no time, position and emotional distance in any space.
According to the characteristics of wide distribution space on the construction site, the company strives to close the distance between the company's managers and the employees on the construction site in all aspects by establishing a flat organization, an information networking system, a unified control system for project cost and construction process, so as to realize approximate face-to-face management, thus ensuring that the enterprise and the project department can achieve organizational goals.
1. Establish an organization aiming at zero-distance management. Proceeding from the reality of few personnel and rapid project expansion, the company expanded the construction scale with limited resources, reformed the organization, shortened the management chain, reduced the management level and improved the management efficiency.
(1) streamline government personnel, with one person with more posts and more responsibilities. The company has 46 employees, including 5 company leaders and 8 staff members, *** 13, which is 72% less than the establishment. A person has multiple positions, with a maximum of four positions. Company leaders are both commanders and fighters, effectively preventing the occurrence of wrangling.
(2) Part-time jobs cross up and down, and the management center of gravity moves down. Most of the managers of the organization hold important positions in the project department of the construction site at the same time, and can move up and down flexibly. In case of emergency, information can be transmitted from top to bottom within one minute, thus strengthening the effective management of construction projects.
(3) The leaders of the project department should be integrated with multiple posts to improve management efficiency. Project manager and party branch secretary, implementing "double duties and one shoulder"; The deputy secretary of the project department concurrently serves as the chief safety officer, director of the working Committee and director of the office, and implements the "four functions in one". On-site, lean and efficient organization makes the relationship between the company and the project department "service and obedience, supervision and execution" clearer and more direct, and finally tends to the goal of "zero distance management"
2. Establish and improve the information network system adapted to zero-distance management.
(1) Establish an information network center. In order to implement the information network engineering construction of the group company, the company organs and relevant personnel of the project department are uniformly equipped with laptops, and an information center is established to realize online post management, file management, meeting notification, information release, e-mail, information flow system application, project personnel, financial and material scheduling, construction safety and quality tracking and progress monitoring. Employees can obtain real-time information through the relevant authority on the server in the shortest time, and quickly collect enterprise-related policies, laws and regulations, technical standards and construction engineering market information issued by the national and provincial construction administrative departments through the Internet. The remote project department is connected with the company LAN through public lines, and the company database collects, sorts and stores the information sent by each project department, which lays a good foundation for the informationization and digitalization of company management, realizes accurate and timely information feedback and improves management efficiency.
(2) Establish information technology management mode. The company developed and applied project management system and office automation system; Optimize the construction of centralized financial management network platform, purchase UFIDA financial application management system, configure large database support system and small databases of each site, and purchase project cost software, PKPM design and construction management system and project information tracking system. On the basis of general software, professional research and improvement are carried out to establish an information technology management model suitable for this enterprise.
Project management system. The main business processes in the project implementation are realized on the company's internal LAN through software, and the relevant interfaces with the engineering budget and final accounts software and financial management software are provided at the same time. Engineering project cost accounting and management emphasizes the "three unifications" of pre-planning, in-process control and post-feedback, which embodies the management mode of prediction, planning, decision-making, control, analysis and assessment in cost management. According to ISO9002 quality management system standard, the quality status of each element and link in the production process is statistically and controlled by computer to ensure the engineering quality. Relying on project management information software to provide engineering data source for material demand planning and construction capacity balance, through scientific management and scheduling, the project cycle is greatly shortened.
Human resource management system. Enjoy all kinds of human resources of the company online to prevent local human resources from being idle and wasted; Post the natural conditions, experiences and achievements of all professionals in the company online, and make timely adjustments through the comparative analysis of posts, tasks at hand, personnel ability and time efficiency, so as to realize the enjoyment of talents and posts, turn closed talents and labor into relatively open and mobile teams, improve the utilization rate of talents and reduce the idle rate of labor.
Financial information management system. According to the first-level accounting subjects and specific detailed accounts of the company and project department formulated by the group company, the company introduces unified basic account information when establishing finance, and adds and changes detailed accounts separately according to its own characteristics. With the help of UFIDA report system, automatic retrieval, real-time feedback and smooth transmission of reports are realized, and various report formats and formula definitions are completed in the implementation process. Each project department uses the same report name as the company, and transmits various reports to the company's local area network through the Internet before the specified time limit every month. The financial statements of the company shall be kept in the designated directory by the summary personnel, and the necessary audit shall be carried out. The summary of financial statements adopts the menu-based summary interface, and the summary report can be generated quickly and automatically through batch commands. When the business happens, the system requires that the relevant information of the account with project accounting be added to the accounting voucher when the voucher is entered, so as to ensure that all accounting information of each related business of each project is reflected in the financial system in time and accurately, and registered and recorded through the period-end processing, which is convenient for accounting to monitor and manage in time.
Procurement management, equipment leasing system. Adopt supplier quotation system, establish supplier registration interface, collect supplier's registered capital, bank account number, qualification certificate and other information, and sort it out regularly. On the premise of locking the quality of materials and equipment, all suppliers quote in a limited time. The lowest quotation for each variety is the bid-winning price of the variety, and the bid-winning order is arranged according to the price from low to high. When the price is the same, it shall be decided according to the bidding time sequence. The whole bidding process is controlled by network program, which abandons all kinds of human factors, saves the cost of purchasing and leasing, and forms a dynamic database of material purchasing and equipment leasing prices.
Engineering budget system. Using computer to calculate the engineering quantity, and compiling the list quotation in the process of pre-settlement book and bidding according to the engineering cost software. Through the analysis of cost software, the number of people, materials, machines and the use of funds required by the engineering entity are listed in detail, and the enterprise quota is compiled according to the enterprise's own situation and the needs of the construction market, which lays the foundation for the company's bidding work.
(3) Establish a comprehensive project management network system. In order to meet the needs of the international market, the company changed the original first-level information platform into a three-level information platform for the group, the company and each project department, and shifted the focus of management to the engineering project, gradually realizing the information management goal of the engineering project. Establish and improve a comprehensive project management system, project database, project management workflow and information flow of the project management system; Establish and improve all kinds of quota libraries and WBS libraries, and finally establish and improve an integrated project management system with logistics as the main line and capital flow and workflow as the core. It mainly includes eleven subsystems, such as schedule control, estimation and cost control, procurement management and material control, quality control, comprehensive monitoring of cost and schedule, procurement management, construction management, contract management, project financial management, project electronic document management and project management information collaboration platform. Take various links to improve the long-distance communication ability of the project department in companies, owners, supervisors, construction sites and material suppliers. Provide e-mail, FTP, database, Internet, file sharing, external equipment sharing, special applications and other services for the project department, so that all parties involved in the project can exchange and share information quickly and conveniently. The establishment of the network system has laid a good foundation for the work in different places, making it more effective for the project departments in different regions to cooperate in the implementation of the project.
3. Establish a perfect project cost control system.
(1) Establish a bidding system for material procurement and equipment leasing. In order to make the procurement of materials open, fair and transparent, the company's market development department, security department, project department and the person in charge of ministry of materials and equipment extensively collect information on the quality and price of materials, grasp the changing law of main materials information, and provide first-hand information for sunshine procurement. In the procurement of materials, the procurement of main raw materials and bulk materials with tender conditions is organized according to the principle of "five to five", and the procurement management system is used to compare the same product quality, the same quality and price, the same price and service, the same service and payment, and the same payment reputation, so as to eliminate the bad phenomena such as black-box operation and kickbacks. Equipment leasing adopts a similar method, which effectively reduces the leasing cost.
(2) Establish a system of "two reviews and first trial". According to the pre-tender estimate of the project and the staffing situation of the project department, the company's project review leading group calculates the per capita management fee of 70,000 yuan for the project department, and conducts a preliminary review of the project with the project manager. On the basis of clearly turning over the company's profits, the project manager and his team members will pay risk of mortgage according to a certain proportion of the project investment. At the same time, the project manager and the company manager signed a "Project Management Target Responsibility Letter" with the main content of "four controls" on quality, safety, construction period and benefit, which clarified the responsibilities and powers of the company, the project department and the project manager for the project. In the initial evaluation, the project price settlement income, project cost, taxes, profits and other indicators are calculated to guide the cost management and cost accounting of the project department, and lay the foundation for each project department to establish a cost control system centered on the project manager, formulate planning objectives and strengthen cost control in the construction process.
Original website
Maybe you also like reading:
Talking about the cost management in the implementation of highway engineering projects: Talking about the control and management of the construction progress of engineering projects: Talking about the pre-control of engineering projects-Talking about the budget control in the project establishment stage: How the construction unit controls the quality of engineering projects: Contract management and responsibility cost control of engineering projects: Research on the construction cost control of construction projects: Quality control of engineering projects by supervisors in the construction stage of engineering projects. On cost control in design stage: an important statement on P3 software project schedule control; The whole process management and control of the road network reconstruction project cost: the copyright of this work belongs to the architectural Chinese website and the author; For the purpose of learning and research, reprint, reproduction and dissemination are allowed; However, the source of the original text and the author's signature must be indicated (please refer to the following quotation format) and the content consistency must be guaranteed; It shall not be used for sale, publication, paid database or other commercial purposes; This site reserves the right to pursue all legal responsibilities. Quote and copy: website QQ/MSN papers/works HTML code exchange discussion I want to post the homepage of the website Architectural research, urban and rural planning, real estate development, engineering survey, engineering supervision, architectural design, construction, use of building materials and machinery, maintenance of architectural economy, architectural culture, architectural information, architecture and environment. Please tell us your knowledge needs and your opinions and suggestions on this site. Satisfied or dissatisfied email: copyright? 2005-20 1 1 All rights reserved. Last updated: 2014-01-04 08: 42: 50.
Because there are many variables in the construction, in order to measure the pragmatic economic indicators more accurately, after the project starts to run for a period of time, the project evaluation leading group will conduct a mid-term re-evaluation according to the changes in the construction content, the increase or decrease of personnel, the influence of the market and other factors in the project management operation, and further improve the project management target responsibility book to further confirm the variables caused by uncertain factors.
The final effect of the project should be determined by the project audit. When the project is disintegrated, the project manager must submit the project disintegration report to the company, and the company will conduct a comprehensive review and settlement audit of its economic benefits to realize the final confirmation of the project benefits.
(3) Establish a unified project financial and fund management system. The company arranges the use of funds through centralized appointment of accounting personnel, and the urgently needed funds between project departments can be adjusted. It is strictly stipulated by the company that the external appropriation for projects below 50,000 yuan must be countersigned by the project manager and business personnel of quality, safety and materials, and can only be appropriated after being audited by accounting personnel. Relevant financial statements shall be kept in the Finance Department and submitted to the Company for filing. In addition to the above procedures, the appropriation below100,000 yuan can only be handled after being approved by the general manager; /kloc-funds above 0/00000 yuan can only be allocated with the personal approval of the general manager. The accountant must report the owner's appropriation for each construction project to the company in time, and report the account funds of each project to the company's finance department and general manager once a week, so as to facilitate the rational allocation and use of funds.
In order to control all aspects of the project cost operation more effectively, all contracts formed by the project are audited, mainly reviewing the payment of contracts, so that the company can not only understand the cost and management of each stage of the project, but also correct the problems in the project operation in time, strengthen the cost supervision of the process, and achieve the purpose of preventing in advance, controlling in the process and ensuring the profit of the project.
(4) Establish a separate project accounting and periodic cost analysis system. The company has established a complete independent accounting system for engineering projects, and regularly checks and assesses the economic indicators of major projects, with the emphasis on whether the expenses are reasonable, so that the management level of the project manager and the economic indicators of the project are highlighted, and through the comparison between project departments, competitive pressure is formed, thus greatly enhancing the cost awareness and sense of responsibility of the project manager, making the atmosphere of "comparing, learning, catching up, helping and surpassing" between project departments more and more intense, forming a "slave". The company strictly implements the policy of "three refinements and three reductions" of "selecting excellent soldiers to strengthen generals, excellent equipment and fine management", "reducing management levels, reducing project personnel and reducing management expenses", ensuring that the project department pays close attention to the project quality, safety, time limit and benefit as far as possible according to the requirements of the project management target responsibility book, and achieves "taking excellent products, building image, creating benefits and producing talents" to ensure the quality and safety of the project department.
In order to master the project cost, each project department will conduct a project cost analysis of this month at the end of each month on a regular basis. According to the responsibility cost requirements of the project, this paper mainly analyzes the actual situation of material cost, machinery cost, labor cost and management fee, finds out the reasons of cost saving or cost overrun, summarizes the experience and lessons, puts forward the key points of improvement measures and cost reduction next month, and grasps the key links so that the project department can firmly grasp the initiative of cost control.
(5) Establish the project economic responsibility system. On the basis of independent accounting of engineering projects, the mechanism of linking the profits paid by the project department with personal wages and bonuses is implemented, and project managers, especially project managers, are strengthened. The company clearly stipulates in the "Detailed Rules for the Implementation of Salary Management" that if the target responsibility indicators of project management are fully completed, risk of mortgage and its bank interest in the same period will be fully returned; If the target responsibility index is exceeded, 40% of the excess profit will be awarded to the project department, 60% of which will be awarded to the project manager, and more prizes will be won without capping; For the project department that fails to reach the target responsibility index of project management and causes losses, not only will it not be returned to risk of mortgage, but also the economic responsibility and administrative responsibility of the project manager will be investigated and punished by demotion, salary reduction, dismissal and fines. At the same time, the operating performance of the project is linked to its reward and appointment, forming an atmosphere of honor and shame for building excellent projects and creating the best benefits.
(6) Establish the general manager's examination and approval system for management expenses. According to the principle of "doing more with less money, doing things without money", it is stipulated that the hospitality of the project department should be approved by the general manager, and the hospitality standard can only be determined after asking for instructions in advance for necessary large consumption; The project manager shall not treat guests and give gifts at will in the name of Party A and the supervisor. You are not allowed to spend your own money, smoke with public funds, drive your own car, drive your car home for personal reasons, and spend money outside the project site. When the company leaders and agents come to the project department, they eat and live at the construction site. The project department shall not use public funds to entertain company leaders or government personnel, nor shall it spend money in high-end entertainment places. Otherwise, pay your own money, fine 2000 yuan, and inform the whole company. The expenses for visiting relatives, communication and office of the project department personnel shall be paid by the fixed subsidy.
The leading group of the company sets an example and abides by various management systems. The general manager doesn't have a private car, works regardless of holidays, often eats and lives at the construction site, and insists on working on the spot. Driven by him, the members of the company's leadership team, based on the principle of hard work, frugality and thrift, went to the grassroots and construction sites to eat, live and work with employees, without reimbursement of travel subsidies, staying in hotels, spending in entertainment places, without cards, money and attention.
4. Establish the "Eight Unifies" control system of the project construction process. Namely: unified deployment and assignment of project personnel, unified allocation of vehicles and office facilities, unified bidding and selection of labor subcontracting teams, unified signing of project contracts, unified preparation and review of project budget settlement, unified deployment of information tracking and project bidding, unified standardization of on-site management and unified management of logistics services.
Second, the operation effect of project control and implementation with zero distance management as the goal
The company's "control and implementation of engineering projects with zero-distance management as the goal" has been running for two years, and has undertaken more than 600 million yuan of engineering tasks, and completed the construction output value of 560 million yuan, exceeding 5 1% to complete the tasks assigned by the group company. By the end of 2003, the housing construction area was 336,000 square meters, achieving the expected goal of opening the housing construction market. In 2003, the per capita output value and profit were at the leading level in the same industry. The company won the national customer satisfaction project 1, 2 provincial quality engineering awards and 4 municipal quality engineering awards. It has three provincial-level "excellent civilized construction sites", eight municipal-level "safety and civilized demonstration sites", civilized units of Shandong provincial organs, advanced units of "Three Civilizations" construction of group companies, "Four Good Leading Groups" and many other honors. Wang Jianlun, the general manager of the company, won the titles of "Excellent Project Manager of National Construction Industry in 2003" and "Excellent Project Manager of Railway Construction Enterprises in 2003". The accumulated results directly create economic benefits of more than RMB10 million, which has been established as a typical management method by the group company and popularized throughout the company.
For more information about project/service/procurement bidding, and to improve the winning rate, please click on the bottom of official website Customer Service for free consultation:/#/? source=bdzd