As the preface of promoting advanced culture, the library has distinct professional characteristics, which plays a very important role not only in teaching but also in scientific research. The management of reference room is not only a science, but also an art. This paper discusses the knowledge management of sci-tech books and reference room, hoping to provide reference for relevant practitioners. ?
1? order
The department reference room is an extension of the school library and an indispensable auxiliary institution to carry out the department work, shouldering the dual tasks of teaching and scientific research. In the work of reference room, librarians play the role of bridge and link. With the advent of the information age, the construction of reference room needs compound talents with equal emphasis on knowledge, ability and quality. It is more important for librarians to update their knowledge and improve their quality.
2? Management status quo of book reference room
2. 1? Lagging service means
At present, the main energy of library staff is spent on handling borrowing and cleaning, and the management is not standardized. Some people borrow too many books and don't return them for a long time, so it is difficult to manage and develop books and materials in depth, which objectively restricts the innovation and development of library management. Moreover, it can only engage in simple general services such as cataloging, borrowing, circulation registration, book sorting, etc., and can't make full use of literature materials, and compile high-level services such as secondary and tertiary literature, special materials, consulting services and tracking services required by teaching and scientific research, which does not reflect the academic nature of the library and makes the functions of literature materials unable to give full play.
2.2? A serious shortage of funds
The shortage of funds affects the purchase of related equipment, restricts the process of automatic management of reference room, and affects the quality of book information service and the improvement of work efficiency. Funding is one of the important means to ensure the realization of library work objectives. For a long time, due to the deviation of understanding, especially in recent years, the price of books and materials has risen sharply, and the funds allocated by schools have become increasingly short, which has seriously affected the quantity and quality of books and materials. The number of books and materials in the collection is decreasing year by year, and the obsolescence rate of books and materials is increasing day by day, which makes it increasingly difficult to meet the needs of readers.
2.3? Shrinkage trimming function
For a long time, due to the lack of attention to the construction of library staff and the lack of necessary quality and skill training, the library only has the functions of circulation and reading, and is in a passive service state of "borrowing and returning". The single business makes the function of the library shrink, and the overall function is declining.
3? Knowledge management measures in the management of sci-tech books and materials
3. 1? Establish a digital information database to realize the sharing of knowledge resources.
Under the development trend of economic globalization, knowledge and information are gradually spread and shared around the world. Under the new situation, the application of knowledge management in the management of science and technology libraries can also realize the sharing of knowledge resources by establishing a digital information database. Science and technology library can establish multi-domain knowledge resource information base, coordinate with major libraries, realize the cooperation and sharing of resources, thus expanding the information resources of science and technology library, enriching the sources of information resources of science and technology library and realizing the dissemination of knowledge resources. In addition, the science and technology library also needs to establish a sound knowledge management system, pay attention to collecting excellent management experience of other science and technology libraries, and strengthen the study of excellent management experience of science and technology libraries, and integrate these excellent management experiences into the knowledge management system to realize the enjoyment of excellent management experience.
3.2? Innovating the concept of library management and changing the traditional management mode
Under the new situation, the application of knowledge management in the management of science and technology libraries should first innovate management concepts, change the traditional management mode, strengthen the importance of knowledge management in science and technology libraries, and integrate advanced knowledge management concepts and methods into all aspects of science and technology library management, so as to make the management of science and technology libraries more scientific and improve the effectiveness of library management. For example, when assigning tasks to the staff of the science and technology library, we should first introduce the overall work objectives and current task implementation for the staff of the science and technology library, so that each employee can know the tasks currently completed by himself and others, increase cooperation among employees, reduce unnecessary duplication of work, and enhance the enthusiasm of employees and improve the overall work efficiency of the science and technology library by introducing appropriate incentive mechanisms.
3.3? The quality of managers is the guarantee for the normal development of library work.
3.3. 1 noble professional ethics
Librarians should have noble ideological quality, high sense of responsibility and good professional ethics. Good professional ethics is the premise for data managers to do a good job in data management, which affects the development and utilization of literature information. It affects the level and quality of reader service.
3.3.2 Strong business ability
First, computer operation and application ability. At present. Computer communication technology is widely used. Digital library depends on the Internet. Using information processing technology and computer terminal equipment to provide readers with all-round information services. This requires data managers to master the basic operation, information retrieval and storage technology of computers. Nowadays, the information managers of colleges and departments in colleges and universities have to face a large number of network information resources in addition to various carrier documents, which requires them to skillfully use computer network information technology. Query, verification, storage and arrangement of online scientific research information. Therefore, the application ability of computer technology of librarians will affect their service level.
Second, the ability to apply foreign languages is high. Librarians have a high ability to use foreign languages. It is beneficial to improve the service level of scientific and technological literature information. If data managers are proficient in using foreign languages. That is, the latest information of foreign scientific research information can be obtained timely and accurately. Collecting and sorting out all kinds of valuable scientific research information systematically can effectively save the time for teaching and research personnel to find foreign scientific and technological information, so that teaching and research personnel and students can obtain valuable teaching and research information as soon as possible. To provide literature services that break national boundaries for teaching and scientific research in colleges and departments.
3.4? Strengthen communication with readers and feedback readers' needs in time.
Library staff should strengthen communication with readers through questionnaires, random interviews, opening suggestion boxes, etc., and establish a good communication channel between library staff and readers, so that readers can feed back their ideas to library staff in time, improve and adjust the problems and deficiencies existing in current library management, realize comprehensive management of the library with the help of information power, better display the functions and service values of the library, and realize the ultimate goal of knowledge management.
4? label
In a word, the management of the library must be in harmony with the society, and the librarians should conscientiously do a good job in service and really do a good job in the scientific management of the library, so as to meet the needs of borrowers, improve the management level of books and make books play the greatest role.
References:
[1] Jia Shuping. Thoughts on Strengthening the Management of Reference Rooms in Scientific Research Institutions [J]. Inner Mongolia Science and Technology and Economy, 20 12, (2 1).
[2] Yan Ying. Thoughts on strengthening the management construction of department-level reference rooms in colleges and universities [J]. Science and technology of west china, 20 10/0,9 (32).
[3] Wang Lingling. Library Human Resource Management Based on Organizational Culture in Web2.0 Environment —— Taking Nanjing University Library as an example [J]. Nanjing Agricultural University, 20 1 1, 21(11):124-65448.
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Problems and development of scientific and technological literature management in colleges and universities: 2016-9-2912: 05: 00.
The reference room of colleges and departments in colleges and universities is an indispensable part of library and information work, and its development and perfection are directly related to the source of teaching and scientific research information and even the level and quality of teaching and scientific research. There are many problems in the construction of university reference rooms, such as lax management, insufficient funds, lack of coordination and communication with libraries and reference rooms of various departments, traditional closed operation mode and so on. We should strengthen and improve the management mode, perfect the financial support system and strengthen information exchange, so as to make the reference room of colleges and departments become a targeted professional scientific and technological literature information center. ?
[Keywords:] university reference room; Problems; Countermeasures; Management innovation?
【 China library classification number 】 G258.6G252? [ID] A? Article number:1671-0037 (2015) 01-83-3?
Problems and development of scientific and technological literature management in colleges and universities?
What about Zhang?
School of Software, Zhongyuan University of Technology, Zhengzhou, Henan 450007?
Abstract: College reference room is an indispensable part of library and information work in colleges and universities, and its development and perfection are directly related to the source of teaching and scientific research. Research information is even related to their level and quality. There are many problems in the construction of reference rooms in colleges and universities, such as loose management, disconnection, lack of funds, lack of coordination and communication with libraries and reference rooms in various departments, and traditional and closed operation mode. We should strengthen and improve the management organization, improve the financial support system and strengthen information exchange, so as to make the reference room of the college (department) become a targeted professional scientific and technological literature information center. ?
Keywords: college reference room; Problems; Countermeasures; Management innovation?
In the scientific and technological literature information system of modern universities, department reference rooms and libraries undertake the collection and arrangement of professional scientific and technological literature resources, and play an auxiliary role in teaching and scientific research of related majors [1]. However, at present, there are many problems in university reference rooms, such as closed management and operation mode, insufficient available funds, outdated literature, backward facilities and equipment, and lack of contact between libraries and reference rooms. As a result, although the reference room is rich in scientific and technological literature and professional, it can't provide high-quality and efficient services for readers in time and effectively. This requires us to deeply study and analyze the problems existing in the traditional reference room system, and put forward a new management model to promote its healthy development. ?
1 What are the common problems in the management of scientific and technological documents?
1. 1 The management system is not in place and there are serious defects?
At present, reference rooms and libraries in colleges and universities are under the same leadership system: led by departments administratively and managed by libraries professionally. This subordinate relationship of separation of government and business makes the reference room, library and reference room almost in a state of self-sealing and separation. In addition to subscribing to periodicals for departments once a year and purchasing books regularly, libraries rarely communicate with each other and go their own way. The library does not pay enough attention to the professional guidance, further study and professional title evaluation of the reference room managers, which leads to the low professional ability and professional title of the reference room managers in various departments. Literature resources and libraries have high repetition rate and low utilization rate. ?
1.2 Are scientific and technological documents and their facilities outdated?
The reference room serves the teachers and students of all departments, and its main function is to provide professional help for related education, teaching and scientific research activities, which requires the reference room to have the characteristics of professionalism, accuracy and extensiveness of scientific and technological literature. Especially in the international situation of globalization and integration, facing the rapid development of current society and the impact of various foreign cultures, it is very necessary to continuously enrich the scientific and technological literature reserves. At present, most of the reference rooms in colleges and universities are small in area and lack of space, and there are strict requirements in the circulation of paper documents, which leads to the decline of the accuracy of document retrieval. Coupled with the shortage of funds, it is impossible to supplement the latest scientific and technological literature as soon as possible and update and increase supporting facilities in time, resulting in the inability to manage scientific and technological literature with modern equipment, which is bound to affect the teaching and scientific research of this major. ?
2.3 Science and technology literature management department can't realize * * * to enjoy resources?
In the information age, electronic computers have been widely used in libraries, and electronic resources have gradually become an important part of library information resources. The integration and intersection between disciplines is becoming increasingly obvious, and there are more and more interdisciplinary subjects, which requires us to learn about other majors and disciplines while learning the knowledge of this discipline. However, at present, many reference rooms do not use information technology to manage information and realize resource sharing. Backward technical means in the past are not conducive to the full use of information resources, but also seriously restrict the construction and enjoyment of information resources, which is not conducive to the improvement of the service level of reference rooms for teaching and scientific research [2]. ?
2.4 The collection of information resources is unprofessional?
Analyzing the present situation of university reference rooms, we will find that some universities ignore the necessity and importance of the existence of reference rooms, and the funds allocated to the reference rooms of departments are not enough to meet the needs of teaching and scientific research in departments. Most university reference rooms often only pay attention to obtaining external relevant information, but ignore the collection and arrangement of internal information materials that are difficult to obtain but closely related to disciplines and majors. As a result, the documents in the reference room are too messy and lose their professional pertinence. Due to the shortage of funds and lack of collection experience, the number of scientific and technological literature information resources collected by the reference room is insufficient and lack of professionalism, which can not meet the needs of teaching and scientific research in this department. 3 innovative thinking of scientific and technological literature management in colleges and universities?
3. 1 Improve the management system and set up a special scientific and technological literature management department?
In view of the disadvantages of the traditional management system of reference room, the first task is to improve and strengthen the management system, clarify the relationship between reference room and library and various departments, build an effective administrative and business coordination mechanism, and set up a special information management department in colleges and universities, which is responsible for the subscription, procurement, cataloging, reading and circulation of books and periodicals, the approval and implementation of funds, and the management, preparation, professional title, further study and business training of reference room staff. The management principle of "overall planning, local priority, centralized management of general books and scattered professional documents in various departments" has been formed, which has gradually made the management of scientific and technological literature resources in colleges and universities tend to be integrated, unified and comprehensive, and also provided a guarantee for the high-speed and effective operation of literature information resources. Only in this way can the library and the reference rooms of various departments form an organic system, keep close contact, enhance communication and better serve the teachers and students of the whole school. ?
3.2 Collect the latest academic achievements and provide a broad scientific research platform?
The main duty of university reference room is to provide professional academic materials of the department, and it is necessary to understand the needs of teachers and students from the service target and meet the needs of teachers and students to the greatest extent. At present, the reference room has made great achievements in the management, borrowing and preservation of scientific and technological documents, but it has not done enough in innovation, especially in the collection and mastery of the latest scientific and technological documents. It is necessary to keep abreast of the latest academic trends, obtain the latest information through various channels such as the Internet and the media, and pay attention to collecting electronic resources with high value, such as academic reports, excellent teachers' courseware, and research materials on related topics. And establish a website to provide a broad scientific research platform for the convenience of teachers and students. ?
3.3 Conduct systematic professional knowledge training for librarians?
At present, there are no detailed regulations on the management of reference rooms in exclusive universities, so there are no clear regulations on the academic qualifications and majors of information managers in universities. Some colleges often arrange people with poor academic qualifications in the college reference room. Some colleges, in order to reduce the establishment, the administrator of scientific and technological literature is an administrative secretary or a teaching secretary, and just do subscription and distribution of some newspapers and periodicals. I don't know where to start with the processing and sorting of books. Therefore, it is very important to improve the professional level of sci-tech literature librarians. All departments should pay more attention to the work of librarians, and the majors of librarians should be similar or related to those of all departments, and they should have a good understanding of the curriculum system of their own departments. On this basis, they are trained in the library management system, so that their majors can be combined with library management accordingly, do a good job in the literature management of their own departments and give full play to the role of administrators. ?
3.4 Strengthen the professionalism and pertinence of scientific and technological literature information collection?
The most significant difference between reference room and library is that the information resources of reference room are more professional and the information service is more targeted. In order to better reflect the professionalism and pertinence of information collection in the reference room, we need to pay attention to the following problems in practical work. ?
3.4. 1 Make the professional features outstanding. Literature resources are the material basis, which can meet the needs of researchers and teachers and need to reach a certain quantity and quality. The most important thing is the quality of literature resources and the establishment of characteristic collections. The quality of literature resources should be determined according to the different characteristics, actual level, long-term planning and the needs of researchers and teachers in our college. Focus on obtaining the core literature materials within the scope of our college and obtain the relevant literature materials of marginal disciplines according to the facts. According to the catalogue information of periodicals and books put forward by the research group and teaching and research section, the periodicals and books needed by related majors are centralized and unified, the characteristics of this major are highlighted, and the effectiveness and continuity of core periodicals are maintained. ?
3.4.2 When collecting documents, we should not only pay attention to the acquisition of public documents, but also pay attention to the acquisition of high-quality internal documents. First of all, informal publications such as special research reports, conference papers, periodicals, papers and internal materials with strong professionalism and high academic value can be collected through meetings and teacher visits. Secondly, we should collect and sort out the research and teaching achievements of our college, focusing on academic monographs and papers published by scientific research projects undertaken by the national government, local governments and various departments of our college, so as to make the information resources of professional reference rooms have professional characteristics. ?
3.4.3 Centralized procurement of professional teaching software and teaching books. At present, many courses in our college adopt multimedia teaching, so we need a lot of teaching software and teaching books. The reference room needs to provide teaching software and books for multimedia teaching in our college, and purchase them according to the teaching content and scientific research needs of various disciplines and majors. ?
3.5 Accelerate the informatization process of scientific and technological literature management and realize resource sharing?
With the rapid development of multimedia technology and computer technology, the information carrier has gradually changed from paper form to electronic media such as optical disks and magnetic disks. The reference rooms in colleges and universities must realize the computerized automatic management of literature information resources, speed up the digitization of literature information resources, replace the traditional management mode with modern management methods, and develop into networking and digitization to improve the appreciation and timeliness of literature information resources [3]. ?
In realizing the automation of reference room, we should give full play to the role of school library as a professional teacher and a director of department reference room. All books in the department reference room should adopt unified standards, strictly implement the principle of standardization of literature description, customize unified classification and cataloging rules, and classify, catalog and build databases in the school library. At the same time, the school library should actively promote the use of unified library computer management system software in the department reference room. Relying on the campus network, the document information network connecting the library and various professional reference rooms has become a public platform for information service and document data processing. In the new era, we should advocate that the reference room should have a standard and unified network system environment, improve the database construction level of scientific and technological literature information resources in school libraries and department reference rooms, and quickly complete the construction of the joint catalog database of the whole school. Based on the campus network, we will establish a school-wide literature information resource service system centered on the school library. By formulating unified and standardized classification and cataloging rules, establishing a public inquiry platform and a standardized electronic bibliographic database, the sharing of literature information in our library and professional literature information in the department reference room can be realized. ?
3.6 Strengthen the coordination between university libraries and department reference rooms, and establish a resource procurement mechanism?
The responsibility of library resource construction is to "build scientific and technological literature information resources, including collection entity resources and network virtual resources, and scientifically process, order, manage and maintain the resources". According to this principle, the department reference room and the school library are managed by the school in administrative subordination. As the university is the only legal person in property rights, it is necessary to set up a resource procurement organization within the school, coordinate the book procurement between the school library and departments, effectively use the book procurement funds, and establish and improve the management mechanism. ?
For disciplines with strong professionalism, it is advisable to adopt the method of combining the delineation of book catalogue by academic leaders and the organization of professionals to purchase at the press site; For interdisciplinary subjects, relevant teachers should provide a unified purchasing book catalogue, especially social science books. There are similarities in literature, history and philosophy, and some books may be helpful to several disciplines. For such books, the electronic version of the book content must be provided when coordinating procurement. In the case of limited paper books, the campus network can meet the needs of multiple readers at the same time. 3.7 cooperation in infrastructure construction to improve the utilization rate of scientific and technological literature?
Article 8 of the Library Regulations of Colleges and Universities (Revised Edition) stipulates that "the reference rooms of departments (institutes) of colleges and universities are an integral part of the literature guarantee system of the whole school. In terms of business work and resource allocation, it is necessary to accept the guidance and coordination of the school library and open it to the whole school to provide literature information services and realize resource sharing. " The scientific and technological documents in the department reference room are highly professional. Years' accumulation has made the professional literature form a certain system integrity, but the limited number of copies restricts the use efficiency of readers. Therefore, strengthening the digital construction of literature can effectively solve the problem of resource waste, complete the rational allocation of resources, greatly improve the utilization efficiency of literature, realize * * * * management with the resources of college library, establish management links, and truly realize the * * * sharing of literature information resources in the whole school. ?
3.8 The Department of Science and Technology Literature Reference Room was transformed into a branch library to enrich and improve the resources of various disciplines?
The traditional reference room in colleges and universities is often set up somewhere for teachers and students to use. However, in the new era, reference rooms can be set up in colleges and departments, and teachers and students in departments can obtain professional literature information nearby. As a result, with the general increase in the scale of colleges and universities, the convenience brought by reference rooms to teachers and students is becoming more and more prominent. ?
According to the discipline characteristics of library resources construction, the collection of library resources follows the basic principles of related disciplines and adheres to the combination of use and collection to meet the needs of scientific research and teaching. Each reference room involves specific subjects and narrow scope, which can meet the needs of teaching and scientific research more pertinently and meticulously than the school library. Finally, the reference room set up by the branch library can become the platform and cornerstone of discipline development, because the academic fields involved in each department often constitute a related discipline group by different majors. In the service of different disciplines, the reference room should collect and sort out the materials of various disciplines, and standardize and systematize the collection resources in different categories. Rich, perfect and systematic subject resources are the driving force and solid foundation for the continuous development of various disciplines in the department. ?
4 conclusion?
The management innovation of university reference rooms is the demand of the great development of the times and the improvement of people's living standards. Although there are still some factors restricting the development of knowledge benefits in the management system of department reference rooms in modern universities, these problems can be properly solved with the continuous improvement of management concepts, management mechanisms and management means. As long as we establish a correct construction concept, constantly explore new ideas and methods, and take a multi-pronged approach from the aspects of system, funds, literature and services, the reference room will certainly give full play to its function of serving teaching and scientific research and become a real professional scientific and technological literature information center. Therefore, in the innovation of the management mode of university reference rooms in the future, we should not only constantly improve the hardware facilities, but also realize "people-oriented", maximize the benefits of human resources and better serve teachers and students. ?
References:?
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[2] Wen Jianying. How to better serve teaching and scientific research in university reference rooms [J]. Manager, 20 14(23).
[3] Zhao lei Discussion on the construction of subject service base based on university reference room [J]. Henan Science and Technology, 20 14( 17).