XXX (owner's name):
Thank you for your support, choosing our products and establishing friendly and cooperative relations with our company.
According to the XXXX Contract signed between you and our company (or the Oral Agreement reached through negotiation), both parties agree that you should pay off the payment within X days after our company delivers the products, and the current payment period is approaching (or the payment period has expired). Please arrange payment as soon as possible in the principle of friendship, honesty and mutual benefit. Our account is (account name: ××××××; Bank of deposit: ××××××; Account number: ××××).
Best wishes to Shang Qi!
XXXXXX company
X year x month x day
Introduction to payment letter:
I. The dunning letter shall include the following contents:
1, name of defaulting party 2, arrears 3, arrears time 4, arrears reason 5, arrears amount 6, invoice number.
7. The bank account number of the dunner 8. Final payment term.
Two, the information of the collector should be clear and convenient for the debtor to repay, including the following contents:
1. Contact person of dunner 2. Contact phone number 3. Contact address.
Third, the tone of dunning According to the nature of dunning, pay attention to the following points:
1. Notify the defaulting party that the payment time is coming or has arrived, and let the other enterprise pay on time. At this time, it is a notice, and the urging tone should not be too strong.
2. If the defaulting party fails to pay on time or delays payment for a long time, the payee is not only a notice, but also a serious warning. The urging tone is stronger than the former, and the content and time of dunning are more clear.
In order to maintain the friendly and cooperative relationship between the dunning unit and the defaulting party, the dunning letter can be issued in stages, such as the first stage dunning, the second stage direct dunning and the third stage ultimatum.
Four, the final payment of the collection of opinions.
At the end of the dunning letter, it can be added that if the defaulting party refuses to pay after being reminded by the dunning letter, the dunning party may impose a fine according to relevant regulations (such as contract regulations and bank regulations) or settle the payment through legal channels.
To sum up, the purpose of sending a dunning letter is to dunning the defaulting party. In the process of writing, the dunner must specify the contents of the dunning letter, especially the time, amount, bank account number and final payment period of the dunner, so as to facilitate the defaulting party's repayment and protect the legitimate interests of the dunner to the maximum extent.
For the above information, please refer to Baidu Encyclopedia-Dunning Letter.