Beijing Xiyong Software Co., Ltd. was founded in 2002 by UFIDA Software Co., Ltd., the largest management software provider in China, and has now become the largest professional collaborative management software manufacturer in China. From 2005 to 20 10, it ranked first in China collaborative management software market share for six consecutive years. Every day, more than 10000 successful enterprises, 100 listed companies, hundreds of leading enterprises in the industry and 2 million elites are enjoying the efficiency and convenience brought by Zhiyuan cooperation.
A6-m collaborative management software is an important weapon to realize effective collaborative management by using information technology and integrating organizational behavior management theory. It is an effective tool to help improve organizational efficiency, ensure organizational stability and support organizational development through management system, implementation, business management, time management, knowledge management and cultural construction.
Design principle of 1.A6-m collaborative management software
People-oriented: design and build applications with people as the basic elements and starting point, realize the most personalized workspace and provide the best collaboration experience.
Based on "organizational behavior management": manage roles, events, resources, rules, status, results and other elements to achieve the best cooperation scenario between organizational behavior and business behavior.
Taking "behavior digitalization" as the goal, new technologies such as Web2.0, cloud computing, and mobile are applied to manage information such as discrete events, unstructured information, and dynamic teams to achieve efficient cooperation among organizations.
Second, the A6-M collaborative management software functional architecture
Three. Characteristics of A6-m collaborative management software
1, collaborative management and process control
1) Disadvantages of traditional authorization methods: There are currently authorization methods such as mail, fax, telephone and oral; Oral authorization, lack of records, difficult to transmit, easy to distort, deviate and decay; The authorizer forgot and lacked the reference for inspection and acceptance.
With the expansion of enterprise scale, the management efficiency of the unit will be doubled and the management cost will be doubled. According to the survey results of authoritative consulting organizations in the United States, for every 100 employees, their group communication ability will decrease by 1 1%, administrative efficiency will decrease by 9%, and file transfer speed will decrease by 5%.
2) How to solve the problem in the collaboration platform: "Writing collaboration" explains the goal or task in written form, and establishes a "visual responsibility relationship" between licensor and licensee through a visual flow chart. For both parties, once this work is sent out in a collaborative way, no matter how long it is implemented and how many people participate, it will be "seen" based on evidence. Such as: handling of events and tasks.
Collaboration is conducted through written authorization and the process is transparent and visible.
3) Value:
Whole process control: All collaboration information is completely recorded, which provides a convenient basis for query and tracking, thus reducing the occurrence of buck passing.
Unscheduled feedback: provide timely information on the status, changes and results of the whole task execution process to ensure the thoroughness of the whole task execution process.
Improve execution: solve the three key points of communication, coordination and feedback within the organization, reduce the attenuation of process information, improve process monitoring and improve the overall performance of the organization.
2, system implementation and standardized management
1) system implementation: the system that regulates the behavior of enterprises and employees is often shelved; There are so many systems that almost no one can remember all the details of them. New employees have a large amount of training; The realization of the system involves many links, and the traditional method is very inefficient. Often due to the delay of intermediate links, important work becomes an "urgent and important" thing that has to be dealt with immediately, which eventually leads to a great increase in "breaking the rules" and makes the organization out of control.
2) How to solve it in the collaborative platform: the system specification becomes the form of "form"+"process"; Authorize the corresponding executor; Call directly when using, and the system will ensure the execution of the process. Such as financial reimbursement, personnel leave, agent order approval, etc.
The application and process of low-value consumables are combined with company rules and regulations.
3) Value:
The continuous improvement process of the examination and approval affairs of the examination and approval management center is also the process of continuous optimization of the organizational management process, which can significantly improve the organizational management level.
Through the rigid implementation of online examination and approval, the management of "behavior constraint" and "system landing" has been realized, which greatly improves the standardization and controllability of organizational management.
By breaking through the limitations of time, space and region, we can speed up the examination and approval of organizations and improve their decision-making response ability.
3. Information management
Official documents are an indispensable application for organizations to meet more stringent office requirements. Electronic document management refers to the sending, receiving, exchanging and archiving of official documents by electronic means. The document management center realizes the integrated operation of electronic documents, supports various forms of electronic document exchange within a single organization and among multiple organizations, and finally seamlessly interfaces with the document file system to realize the safe storage and management of electronic documents.
A6-m Document Management Diagram A6-m conforms to the national document management measures.
Value:
Follow the standards: follow the national electronic document management standards, provide a safe and effective electronic signature system, realize the standardization and automation of the whole process of electronic document formation, exchange, processing and filing, and ensure the legitimacy, authority, security and effectiveness of electronic documents.
Humanization: For example, the unique electronic document supervision, constantly monitoring the operation of official documents, and simply adjusting the abnormal situation manually, greatly improving the humanized demand of electronic documents. If customized, provide personalized leadership approval interface, maintain the original leadership document processing habits, and facilitate leadership work.
Personalization: provide personalized customized design and humanized rich and flexible processing strategies.
Centralized document exchange: Support electronic document exchange under the distributed deployment of multiple servers to meet the management needs of large organizations. The standardized document exchange interface provides a basic guarantee for electronic document exchange between heterogeneous systems.
4. Knowledge and document management
1) the problem of knowledge management: lack of organizational processes and means of information-knowledge transformation; Information storage is scattered, which is not convenient for management and learning; Lack of knowledge of management process; Lack of control means to learn different objects.
2) How to solve the problem in the collaborative platform: Establish a "knowledge base" through A6-m; Establish classified management methods of information; Collect and sort out information and classify knowledge; Let different objects learn to share. It can realize the management of theoretical knowledge, operational knowledge and process knowledge. Realize the hierarchical and hierarchical management of documents, archives and knowledge.
Classification and hierarchical management of documents, archives and knowledge
3) Value:
Unify knowledge base management, accelerate the precipitation of organizational knowledge, and form an organizational knowledge center.
Diversified means of knowledge dissemination can improve the accuracy of knowledge dissemination, speed up the efficiency of knowledge dissemination and improve the replication rate of explicit knowledge.
The precipitation of process-based knowledge promotes the manifestation of tacit knowledge in the organization and enhances the innovation ability of the organization.
5. Communication and corporate culture construction
1) cultural construction: lack of two-way communication channels of cultural values, insufficient communication and lack of symmetry of information; High demand for time and space, high cost of processing and communication in different places; Multi-level communication, lack of communication channels and means; Lack of means of cultural establishment, expression and dissemination.
2) How to solve it in the collaborative platform: improve the communication "means" through the collaborative platform; Through the deployment of the network, the branches and employees on business trips will be connected. Once anyone accesses the system, they will immediately be in the organization and communicate with others in various ways, with symmetrical information. Make full use of announcements, surveys and forums provided by the platform to interact with organizations, enhance the participation of organization members and help cultural construction; Provide a window and communication space for leaders to understand the concerns of a large number of grassroots personnel, advocate organizational values, and assist cultural construction.
Information management of news, announcement, investigation and discussion.
6. Respond to external changes quickly
1) current mode problem: change is eternal, the organizational adjustment cost to deal with change is very high or even impossible to deal with, and the functional gap leads to no one being responsible. Static organizations face dynamic external changes or demand = functional gap.
2) How to solve the problems in the collaborative platform: for each change, it is convenient to set up a "dynamic team" from the existing organization across departments, which not only shoulders traditional functions but also appoints different roles and related personnel for temporary important events, and formulates the process template and related document resource authorization system of this temporary organization; After the project team is established, each member's office desktop will automatically display a project link. Click this link, each member can call the project template, add the project plan and hold the project meeting. All the processes are recorded and automatically filed. Even if the final project is completed and the dynamic team is dissolved, these processes can be omitted.
3) Application value: quickly build a "dynamic team" for change, cooperate efficiently, and improve the organization's ability to "move" and "change"! The process record is vivid; All project members can enjoy it; Establish an "agile organization" through a collaborative platform; Symmetry, preservation and transmission of comprehensive information with temporary projects as the main line.
Fourth, successful customers:
Manufacturing, power industry, government agencies, business chain
Sichuan Jiahua? Bitnet? Building an efficient government? Zihexin department store
Warwick Industrial Hu Bin? Henan Branch of China Power Investment Corporation? Zhenba county e-government construction? Zihexin
Fu Nan Company? China Power Investment Mengdong Energy Group? Building a service-oriented new district government? Chen Jiao Group
Top Ten Avian Vaccines in China: Gan Yuanhao? China Power Investment Group? Qingbaijiang district government? Xinyijia
Standard shares? China Power Investment Corporation? Pujiang county government? Tianjin auspicious ruyi international shipping co., ltd
Zhang Gangjian Bosideng Men's Wear? China xd Group? Chengdu Environmental Protection Bureau? Qicai Yunnan
Chongqing yuanjian science and technology education industry? * * * Chengdu Municipal Party Committee Organization Department? A3 helps small bosses manage multiple stores easily.
Shenzhen bangjian electronics? China Youshi University (Beijing)? Sichuan Investment Promotion Bureau? Lijiang Dagang business
Teng Jun machinery? Xihua university? National natural science foundation? Xiaomuzhi chain business
Guangzhou Dicai? Luzhou Medical College? Baiyin city party and government organs? China post and telecommunications equipment group
Jin Hao motorcycle? Beijing Cody Experimental Middle School? Zhejiang Hydrological Bureau? China post and telecommunications equipment group company
Cao Jin fashion? Einsun Software Vocational College? Public Security Bureau of Leishan County, Guizhou Province? Interview with Shenzhen enpu
Love underwear, love eating and drinking? Heze foreign trade and economic cooperation bureau construction real estate
Anhui Lu Hong? How to control internal control and increase efficiency of Huizhou food? Zhiyuan Xiechuang Xinjin County? Henan erjian
Buchang Group? China Shaoxing Yellow Rice Wine Group? Baiyin City, Gansu Province? Laiyin house purchasing
Meichi doors and windows? COFCO Marketing? Government department of Zhenfeng County, Guizhou Province? Xi' an high-tech construction supervision company
Jiaxing electric appliance? Tianjin Rowen Grain and Oil Industry Co., Ltd.? Chengdu Information Office? Yulu Group
Xingtai iron and steel? Qianxihe:? Sichuan Xinjin county government? Sichuan liwan busen cement
Shenyang Oriental Steel? Rowen grain and oil? Chengdu Xinjin county government? Tianjin No.20 Metallurgical Construction
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