1, do a good job in purchasing demand and plan management.
Good purchasing demand can reasonably and objectively reflect the main characteristics of purchasing objectives and the conditions that need supplier response. To implement procurement, it is necessary to clarify the procurement needs. Purchasing requirement management can help users easily handle different types of purchasing requirements. For centralized (centralized) purchasing demand management, through 8Manage PR, the superior or central purchasing department will summarize the purchasing demands of all different departments for the same material, and form a larger total purchasing demand layer by layer, so as to obtain better prices or save costs.
Enterprises can also analyze the subdivision requirements of products through the product library function of 8Manage, and further analyze the specific material requirements through the BOM function to generate detailed purchase plans. At the same time, the system supports exporting the purchase plan as a PDF report to facilitate the report or other audit work.
2. Improve the bidding conditions.
Help and guide the bidding operation of potential suppliers, avoid the situation that suppliers can't operate, which will affect the bidding, and appropriately raise the qualification standards when agreeing on qualifications in the bidding documents, so as to reduce the risk of the "lowest bid price method". Electronic bidding provides the most efficient, fair and comprehensive monitoring for enterprise bidding. Enterprises can preset bidding rules as needed, and the whole bidding process system will strictly follow these rules.
In addition, an effective security mechanism is provided to ensure the security of all bidding processes and information. The system realizes computer and network security through security code, one-time password, two-way communication encryption, role-based access control and audit trail.
3. Strengthen the dynamic management of suppliers.
In the process of supplier supply, implement dynamic management of suppliers, implement performance evaluation system, evaluate suppliers regularly, and add points to excellent suppliers in future bid evaluation; Establish a blacklist of suppliers, and immediately blacklist suppliers whose performance evaluation is "unqualified", fraudulent, untrustworthy or illegal.
Support supplier qualification examination and grade management. Users can view the approval rules and set the approval process at any time, and suppliers can only become qualified if they pass the qualification examination. At the same time, 8Manage SPM provides blacklist management function, and authorized users can blacklist bad suppliers.
4. Pay attention to process assessment, and improve the ability of centralized procurement control.
In strict accordance with the working standards of enterprises, the whole process of material supplier selection, bidding and procurement, on-site acceptance and other links is controlled, and implemented to people, so as to prevent procurement from not following the prescribed procedures. Improve the supervision and restraint mechanism of centralized procurement, regularly check and assess the plan, procurement, contract, acceptance and inventory according to the material procurement situation, and standardize the centralized procurement business operation. 8Manage SPM can track the procurement process in real time, so that every step of the procurement can be based on evidence, minimize irregular over-procurement or under-procurement, and fundamentally reduce unnecessary losses caused by human intervention.