The successful completion of the project plan, like any other work, requires careful preparation, effective strategy and clear plan. The project plan can be an internal document of an organization, which is used to report to the board of directors and the Council, hoping to get their approval and support; It can also be an external financing plan for the organization to seek financial support for a project. Below we are talking about the latter situation.
Although the purpose of the project plan is to seek financial help, it must be more than just a shopping list. Generally speaking, a project plan should include the following aspects: 1, cover, which is easily overlooked. Many organizations think that content is more important than form. In fact, form can express content better. In addition, the project plan is also a very important window for funding agencies to know and understand us. Professional rigor can definitely add points.
The cover can only write the name and date of the project, or include the following information: the name of the project; Application (execution) institution; Mailing address; Telephone, fax and e-mail; Contact person (person in charge); You can also list bank accounts, lawyers, audit institutions and other information on the cover. In addition, if you are raising funds from an organization, you'd better add a simple cover letter in front. Since a project plan can be submitted to multiple funding agencies, it needs a personalized cover letter, starting with someone in an organization, to show your concern and respect for the organization.
2. Project Summary (General)
This is the most important part, and it is also the part that readers read and browse first. You know, the project managers of the foundation receive a large number of applications every day, and they may not have enough time to read all the project plans. So, this project? Summary? Part of it will be the decisive factor affecting the primary election results; In the summary section, collect all the information you think is important. The summary generally includes: the background information, mission and purpose of the organization; Problems and solutions to be solved in the project; The ability and successful experience of the project applicant, etc.
It should be pointed out in particular that although the project summary part is ranked in the first half of the plan, in fact, this part was written after all the plans were written.
3. Project background, existing problems and requirements
In this part, you need to introduce the existing problems in detail and why you want to design this project to solve these problems. To fully explain the seriousness and urgency of the problem, it is best to provide some data, which will not only fully explain the problem, but also show your understanding of the project. In addition, some real and typical cases can be used to impress readers emotionally and arouse their * * *. Need to explain the cause of the project, logical causality, beneficiary groups and their relationship with other social problems. Generally speaking, this section includes the following main information:
* Project scope (issues and events, beneficiary groups);
* Macro and social environment leading to the project;
* Reasons and reasons for proposing this project;
Other long-term and strategic significance;
4. Objectives and outputs
After convincing the funding agency that the problem exists, clearly put forward your solution. Encourage inter-agency cooperation. If there are other institutional partners, we should also make it clear.
In this part, you should introduce your project plan, the overall goal, phased goals and tasks of the project, and the evaluation criteria of each goal in detail. The overall goal is a long-term, macroscopic, conceptual and abstract description. The overall goal can be decomposed into a series of specific, measurable, achievable and time-marked phased goals. For example, reducing illiteracy is the overall goal, and making 200 rural women know 1000 words by 20 10 is the specific goal. The statement of objectives must be very clear. The most important thing is to set realistic goals. Don't promise what you can't do. Remember, what the funders want to see in the project completion report is that the project has actually achieved these established goals.
5. Beneficiary groups
In this part, you should describe the beneficiary groups of the project in more detail. If necessary, income groups can also be divided into direct income groups and indirect income groups. For example, the direct beneficiaries of the capacity-building project of non-profit organization information consultation center are domestic NGOs and NGO employees, but the indirect beneficiaries are the service targets of NGOs. Because through capacity building, the service ability and efficiency of non-governmental organizations have been improved, so as to provide better, more and more perfect services for the clients. Another example is a service organization for the disabled, whose direct beneficiaries are the disabled, and the indirect beneficiaries are their families, even the whole society.
Many funders hope that the beneficiary groups can participate in the project from beginning to end. Especially in the design stage of the project, the participation of beneficiary groups is more important. You can list the activities of the beneficiary groups participating in the project in the attachment, including seminars, meeting topics, time, participants, etc. Organized by beneficiary groups; At the same time, let the funders know that your project is not only designed for the beneficiaries, but also widely supported and recognized by them.
6. Solutions and implementation methods
Through the above part, you have clearly explained the existing problems and the goals you hope to achieve. Now, you need to introduce how to achieve your goals, that is, what methods and activities are used to achieve them. When introducing the method, you should especially explain the superior characteristics of this method. You can list other related methods and compare them at the same time, you can also quote expert opinions and other failed or successful cases, and so on. In short, fully explain that the method you choose is the most scientific, effective and economical. At the same time, it should be pointed out that there are certain risks and challenges for your organization to adopt this method. In addition, what conditions and resources are needed to implement this solution, including: Who? What time? What equipment is used? Do what kind of things? What kind of abilities and skills should people who do these things have. It is best to describe the job requirements of the main positions in detail in the attachment. 7. Project schedule (timetable)