Question 2: What should I pay attention to when writing a reply in an official document? If it is "XX village's request for instructions about XX", how to write the title of the reply? I. Structure and writing of the reply
begin
Write down clearly the reason for sending the letter, and generally explain the purpose and basis of sending the letter. Then, using the transitional language "the relevant matters are now answered as follows" and so on caused the following. In the reason part, first quote the title and document number of the communication, such as "Your letter was received on ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
main body
The subject is the core part of the reply. It is necessary to make clear the questions and opinions to be told to the other party in concise and appropriate language, so that the other party can quickly understand the intention of the letter, accurately reflect and write clearly after receiving it. The answer should be targeted.
final result
Generally, we will reply to each other in polite language, such as giving support, help or cooperation, or putting forward hopes and demands.
Concluding remarks
Generally speaking, it is an idiom such as "this reply" and "I hereby reply".
The names of the sender and the recipient written on the picture.
It consists of issuing authority and written date. The issuing authority shall write the full name or standardized abbreviation. The date of writing shall be written in Chinese characters with the year, month and day stamped with the official seal.
Second, examples and mode analysis
(1) general form
(1) case analysis
Official Reply of the General Office of the State Council on Agreeing to Use the National Flag and Emblem Pattern when Issuing Special Stamps
(Issuing Authority) (Issue Reason) (Language)
Guo ban Han [2003] No.75
Xx Ministry of industry:
(Main service organ)
Your Ministry's Letter on Applying for Authorization to Use the National Flag and National Emblem (No.363 [2003] of the Ministry of Information) and Letter on Supplementary Application for Authorization to Use the National Flag and National Emblem (No.421[2003] of the Ministry of Information) have been received (citing the title and symbol of the letter, indicating the reasons and basis for writing the letter). (Answer the question and make a clear statement) I hope to use it correctly and earnestly safeguard the dignity of the national flag and emblem. (Put forward hopes and demands)
I'm answering a letter.
the General Office of the State Council
November 7, 2003
(2) Writing mode
(Name of issuing unit) Reply (language) about (reasons for issuing a document)
×××:
Your bureau (unit or department) has received your letter about (title or document number of letter of introduction) (transitional language). After research (approval), we agree (to put forward suggestions or methods to deal with the problems in the letter). Hope (put forward hope) and earnestly safeguard (practices, requirements).
I'm answering a letter. (customary concluding remarks)
××× (official seal)
X year x month x day
(3) Instructions for use
This kind of letter is suitable for the higher authorities to directly answer the questions raised by the lower authorities, and at the same time put forward certain hopes and suggestions to the lower authorities.
(2) Variant forms
(1) case analysis
Xx Department of Vocational Education and Adult Education
(Issuing authority)
Reply on confirming the five-year higher vocational enrollment plan of XX Light Industry Vocational and Technical College
(Reason for posting) (Language)
Cheng Han [2004] No.50
Xx city education bureau:
(Main service organ)
The letter (the main content of the citation letter) from the development planning department of your college on applying for confirmation of the five-year higher vocational enrollment plan of XX Light Industry Vocational and Technical College has been received. (Transition) ×× City Light Industry Vocational and Technical College's five-year inter-provincial enrollment source plan for secondary and higher vocational education in early 2003 was issued to the relevant provinces in that year after you reported it to our company for summary. (Inform the basic situation of the questions raised) Regarding the enrollment plan, when our company issued the plan of inter-provincial enrollment sources from the reform of public institutions to the vocational and technical colleges in 2003, it did not indicate the five-year higher vocational education plan. However, the enrollment institutions are required to explain to the candidates through relevant enrollment brochures with the provincial education and enrollment departments where the students are located in accordance with the schedule approved by the provincial education administrative department (including academic system, enrollment majors and charging standards). (Further explain the questions asked and put forward corresponding requirements for the practice of specific questions)
Therefore, with regard to the inter-provincial enrollment source plan for five-year higher vocational education in XX Light Industry Vocational and Technical College in 2003, the plan approved by your committee shall prevail, and it should be the inter-provincial enrollment source plan for five-year higher vocational education in junior high school. (state the questions clearly and give a conclusive answer)
Xx Department of Vocational Education and Adult Education
October 8, 2004
(2) Writing mode
(Name of issuing company) Reply (language) about (reasons for issuing documents) ... >>
Question 3: Reply: How to write the title? The title should summarize the main idea of the article.
brief and to the point
Question 4: How to write the reply? 1 1. 1 The distance between the upper edge of the name of the issuing authority in letter format and the upper edge of the page is 30mm, so it is recommended to use a small standard font with the font size determined by the issuing authority; 4mm below the full name of the issuing authority is a Wuwen line (thick at the top and thin at the bottom), and 20mm from the next page is a Wuwen line (thick at the top and thick at the bottom), both of which are 170mm long. There are 28 words in the middle of each line. The name and double line of the issuing authority are printed in red. Explain the identification method of each element between two lines from the corresponding elements in this standard. Believe, that is, believe; An official letter is an official letter. It is a style used by superior and subordinate organs, parallel organs or organs that are not subordinate to each other in consultation and contact with work, asking questions and answering questions. The characteristic of the letter is that it is not strictly restricted by the official documents. If you don't use the document title, you can omit the document number and sometimes the title, which is extremely simple to use. Official letters are generally used in the following ways: 1. The lower authorities ask the higher authorities for general matters, or the higher authorities reply or urge the lower authorities to handle them. Second, negotiate related matters between parallel organs or non-affiliated organs; Third, notify general matters by letter. Official letters are also often used to notify a meeting, ask subordinate organs to submit certain materials or count certain figures. Fourth, it is also a common letter to ask for instructions from superiors about smaller matters. Letters can be written, copied, printed or faxed.
Question 5: What is the writing method of reply? Official letter is a kind of official document that is often used between organs at the same level and between organs that are not affiliated with each other. Mainly suitable for mutual consultation, asking questions and answering questions. Without asking for instructions, you can also use letters when you request approval of a matter from a business department that has no affiliation. For example, if an organization requests a substitute technician from a university, it should send a letter to the university. Because the higher and lower authorities can also communicate and negotiate on some specific matters, letters are actually a language that is not restricted by strict writing relationship in practical work. Letters can be divided into formal letters and informal letters. The matters involved in official letters are generally more important, so the writing is solemn and the official document format is often used to send letters. Memos are used for general affairs, just like daily letters, and the format is simple. Use letterhead paper and affix the official seal to the signature. There is a difference between a letter and a reply, from the direction of writing. According to the purpose of writing, letters can also be divided into negotiation letters (contact work, negotiation and cooperation), inquiry letters (consultation questions), reply letters (reply to inquiry letters), approval letters (request for approval of a certain matter), notification letters (notice, announcement, similar to weekly intellectual notice), invitation letters (invitation to attend meetings or activities) and so on. ) and so on. The text of the letter is divided into three levels, one is the reason for sending the letter, that is, why to send the letter. If a reply letter is prepared, when replying to an official letter, the theme of the other party's letter is usually referred to by the document number or the date of sending, such as "Your letter from XX[XXXX]X has been received" and "Your letter from XX has been received". The second is specific matters. When there are many contents, you can state them by items, and the reply should be clearly answered one by one according to the contents of the other party's letter. The third is the conclusion. Letters often end with "Hereby", "Looking forward to your reply" and "I will write to you at a special time". The conclusion of the reply is commonly used as "Hereby reply" and "This reply". Memos can also end with "this salute", but official letters don't use this expression.
Question 6: Regarding the sending units, how to start the general office's reply on agreeing to upgrade Ningbo Customs to the customs directly under the department level (bureau)?
Guo ban Han [2002] No.31
General Administration of Customs of Zhejiang Province:
The Request of the People's Government of Zhejiang Province on Upgrading Ningbo Customs to the level of directly under the Customs Director (Zhejiang Zheng [20065438+0] No.27) has been received. With the consent of the leading comrades, the reply is as follows:
It is agreed that Ningbo Customs will be upgraded to the main hall (bureau) level, under the General Administration of Customs, without increasing the staffing.
For other related matters, please consult with relevant parties.
head office
April 2002 18
- .
Because there are many kinds of letters, there is a certain flexibility from the production format to the content expression. This paper mainly introduces the structure, content and writing of normative official documents.
An official letter consists of three parts: head, body and tail. The format, content and writing requirements of each part are as follows:
(1) header. It mainly includes the title and the main delivery organ.
1, title. There are generally two forms of official letter titles. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language.
2. The main transport organs. That is, the organs and units that receive letters and handle letters should indicate the full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon.
(2) the text. Its structure generally consists of a beginning, a subject, an end and a conclusion.
1, go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained.
2, the main body. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply.
(3) the end. Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.
(4) conclusion. Usually, we should choose to use different concluding remarks according to the matters we ask, inform, negotiate or answer. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you" and "I am writing to reply". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters.
(5) signature at the end. Generally including signature and writing time.
The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.
Question 7: If it is necessary to make amendments to the reply of a certain unit in the form of reply, how should the official document be titled? Reply to Unit A's "Reply on Modification of XX Scheme"
Question 8: There is no fixed format for the header and opening English email reply between provinces * * * and * * *! Just write your own appraisal and have the company sign it, that's all!
Is your company at the same level as the city in handling customer complaints? The level is ok, and the legal marriage leave is handled. The format is as follows: xx person * * *: "XX" has been received, and the reply is as follows: China Online Lawyer Network Answer: This reply is suitable for answering the business of non-affiliated institutions.
Question 9: How to write and reply? First, the concept letter of the letter is an official document that is not subordinate to each other to discuss the work, ask questions and answer questions, or ask the relevant competent departments for approval. Letters are a common style in practical writing practice. Letters are letters in a broad sense. It is a commonly used written form for people to transmit and exchange information. However, as a legal document, letter has gone far beyond the scope of ordinary letter, which is not only widely used, but also endowed with legal effect. In 2000, the State Council issued the Measures for Handling Official Documents of State Administrative Organs (hereinafter referred to as the Measures), which stipulated that "letters are applicable to consultations, inquiries and answers to questions, requests for approval and replies to examination and approval matters among non-subordinate organs". This shows that except for the subordinate relationship between the superior and the subordinate, all non-superior organs should use "letters" to negotiate work, ask and answer questions, and even request approval and reply to examination and approval matters. The Opinions of the General Office of the State Council on Handling Some Specific Issues Involved in Implementation emphasizes that "letters, as one of the major languages, have the same legal effect as other major languages determined within the authority of the issuing authority". As the only parallel language in official documents, letters are widely used. In the direction of writing, it can be written between parallel organs or between organs without affiliation, including superior organs or subordinate organs. In terms of application content, it can be used for mutual consultation, inquiry and answering questions between non-subordinate organs, and can also be used for asking for approval from relevant competent departments and asking for specific matters from higher authorities. It can also be used for higher authorities to answer inquiries or ask for approval from lower authorities. Higher authorities urge lower authorities to do related matters, such as asking lower authorities to report statements, materials and statistics by letter. In addition, higher authorities sometimes use letters to slightly supplement or correct the original documents. However, this situation is rare. Second, the characteristics of the letter (1) communication. Letters play a communication role in negotiation and question-and-answer between different subordinate organs, which fully shows the function of parallel language, which is a feature that other official documents do not have. (2) flexibility. It is manifested in two aspects: First, the relationship between writing and writing is flexible. Letters are parallel official documents, but they can be written up or down in addition to parallel writing, and there are no strict restrictions on special writing relationships like other languages. Second, the form is flexible. Except that the main letter of a senior state organ must be written in accordance with the format and writing requirements of the official document, other general letters are flexible and can be handled in accordance with the format and writing requirements of the official document. You can have a home page, or you can have no home page, and you don't have to make a document number or even a title. (3) single. The main content of a letter should be single, and a letter should only write one item. Third, the role of the letter "letter" has the following three functions: (1) mutual consultation. For example, mobilizing cadres, visiting, studying, contacting business, and inviting visitors for guidance. (2) Ask and answer questions. For example, Tianjin Civil Affairs Bureau asked the civil affairs department about "pension for retired cadres who died of illness", and the reply of the Ministry of Civil Affairs to this question was in the form of "letter". (three) to request the approval of the relevant competent department. For example, the Letter of the Ministry of Civil Affairs on Please Arrange the Production of 300 Special Vehicles for Cremation and Corpse Transport every year was issued for the approval of the State Planning Commission. Fourth, the classification of letters. Letters can be classified from different angles: (1) According to their nature, they can be divided into official letters and informal letters. Official letters are used for official activities of government organs and units; Memos are used for daily work. Memos are not official documents, and there is no requirement for the format of official documents. You can even omit the title and document number, just write the organization name, writing time and official seal at the end. (2) according to the purpose of the document. Letters can be divided into sending letters and answering letters. Sending a letter is a letter sent by taking the initiative to raise business matters. A reply is a reply to a letter sent by the other party. (3) In addition, it can be divided into negotiation letter, notification letter, reminder letter, invitation letter, request reply letter, forwarding letter, reminder letter, submission letter, etc. V. Structure, Content and Writing Methods of Letters Because there are many types of letters, from the format of production to the expression of content ..... >>
Question 10: The title of the letter consists of three parts: issuing authority, matters and contents. The official letter needs a title. The title is the eye of the article. The title of official letter has many styles, but no matter what form it takes, it always reflects the writing intention, theme and the core of the content in all or different aspects. The title should pay attention to accuracy, distinctiveness, conciseness, beauty of form and beauty of rhythm. Because there are many kinds of letters, there is a certain flexibility from the production format to the content expression. Structure, content and writing of normative official documents. An official letter consists of three parts: head, body and tail. The format, content and writing requirements of each part are as follows: 1. The first part mainly includes two items: the title and the main delivery organ. 1, title. There are generally two forms of official letter titles. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language. 2. The main transport organs. That is, the organs and units that receive letters and handle letters should indicate the full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon. Second, the text: its structure generally consists of the beginning, the text, the end, the conclusion and other parts. 1, go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained. 2, the main body. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply. Third, the end: generally use polite language to express hope to the other party. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval. Conclusion: Generally, different conclusions should be used according to the matters of inquiry, notification, negotiation or reply. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you" and "I am writing to reply". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters. V. Closing signature: generally including signature and writing time. The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.