1 purpose
This procedure is formulated in order to ensure the control of key links that affect the procurement quality, ensure the quality, performance, delivery and service of purchased products, meet the requirements of customers, laws and regulations, occupational health and safety and environment, and meet the needs of the company's engineering construction and management.
2 Scope of application
Applicable to the procurement control of all products or services of the company in the process of engineering construction and production preparation.
3 responsibility
3. 1 Procurement management follows the principles of business management and centralized management according to law.
3.2 The general manager is responsible for leading the procurement management of the company, and the deputy general manager assists the general manager in leading the procurement management of the company.
3.3 Equipment Department, General Management Department and Planning Department are the main departments of procurement management.
4 management content and requirements
4. 1. 1 ministry of materials and equipment is responsible for the procurement management related to equipment and materials, including:
-Equipment, raw materials and auxiliary materials;
Productive low-value consumables;
-Non-standard equipment processing contracts;
-Warehousing and storage of goods;
Transportation of goods;
Cargo insurance;
-Low-value consumables that form fixed assets in administrative management.
4. 1.2 The General Management Department is responsible for procurement management related to administrative management and infrastructure construction, including:
Employment of personnel;
Training;
-Legal advice;
Audit services;
Advertising and publicity;
-Logistics management;
Greening maintenance;
-unproductive low-value consumables involved in administrative management that do not form fixed assets.
4. 1.3 the planning department is responsible for the procurement management of labor procurement related to engineering construction, including:
-Construction projects (including survey and design, construction and installation projects, etc.). );
-Project supervision;
-Technology introduction;
-Installation and commissioning of engineering equipment;
-Technical consultation, assessment, monitoring and scientific experiments;
-Property insurance;
-lease of property;
-Other procurement related to engineering construction.
4.2 Purchase application
4.2. 1 engineering project (labor service) procurement application
The business management departments involved in the project fill in the Application Form for Procurement of Engineering Project (Labor Service) to apply, and the department heads put forward preliminary opinions, which are submitted to the Planning Department, which puts forward audit opinions, which are submitted to the company leaders for approval and then put on record for procurement management.
4.2.2 Material Purchase Application
4.2.2. 1 engineering material procurement application
The material use department fills in the Material Purchase Application Form and applies. After the application is reviewed by the principals of various disciplines (including steam turbines, boilers, generators, thermal engineering and civil engineering), the director of the material use department will put forward the preliminary examination opinions. According to the actual needs of the approved procurement application, the planning department puts forward audit opinions, reports them to the company leaders for approval, and reports them to the Equipment Department after filing. The Material Department will incorporate the approved purchase application materials into the purchase plan and conduct material purchase management.
Purchase application of productive low-value consumables in 4.2.2.2
The material using department fills in the Material Purchase Application Form and applies, and the department head puts forward the preliminary examination opinions. According to the project budget and annual budget, the planning department puts forward audit opinions, which are submitted to the company leaders for examination and approval, and then submitted to ministry of materials and equipment for the record. The Material Department will incorporate the approved procurement application materials into the procurement plan and conduct material procurement management.
4.2.2.3 government's application for goods procurement.
The user department fills in the Material Purchase Application Form to apply, and the department head puts forward the preliminary examination opinions and submits them to the General Management Department, which puts forward the audit opinions and puts them on record. With the approval of the company's leaders, the Equipment & Procurement Department or the General Management Department will manage the material procurement. Ministry of materials and equipment is responsible for purchasing low-value consumables of fixed assets and productive low-value consumables; The comprehensive management department is responsible for the procurement of unproductive low-value consumables that do not form fixed assets.
Training procurement application
The demand department puts forward to fill in the Training Application Form for application, and the department head puts forward the preliminary examination opinions and submits them to the comprehensive management department, which puts forward the audit opinions and puts them on record. After the approval of the company's leaders, the comprehensive management department will organize the procurement.
4.2.4 Other Purchase Applications
The demand department fills in the application form, and the department head puts forward the preliminary examination opinions and submits them to the relevant major procurement management departments. The main management departments put forward audit opinions, which will be reported to the company leaders for approval after countersigning, and the main procurement management departments will organize procurement.
4.3 Selection of potential qualified suppliers and establishment of qualified supplier list
4.3. 1 Each management department shall establish a list of qualified suppliers within each functional scope, and determine the selection of potential qualified suppliers according to the following information:
-Feedback from the user department after the products provided by the supplier are used by the company;
-Using products provided by suppliers in power plants with the same capacity;
-Supplier qualification certificate, quality, safety, environmental performance and compliance with laws and regulations;
-The recommendation of the company's professional and technical personnel;
—— Information understood and received by the undertaking department in the market.
4.3.2 After the potential qualified suppliers are determined, the management department is responsible for organizing the investigation and qualification examination of the potential qualified suppliers within their respective functions.
4.3.3 The qualification examination of potential qualified suppliers shall include:
-Subject qualification: having the annual inspection business license or business license of an enterprise legal person;
-Business scope: the business scope of both parties to the contract subject matter should be reviewed, and the design with exclusive license should have corresponding license, grade and qualification certificate;
-Agency authority: if the contract is signed by the agent, provide true and effective legal representative (supervisor) identity certificate, power of attorney, agent identity certificate, etc. It should be published;
-Performance ability: having payment ability, production ability, transportation ability and technical ability. When necessary, a balance sheet, a capital verification certificate, a capital verification report signed by a certified public accountant and other relevant documents shall be required;
-Performance credit: abiding by contracts and keeping promises, no facts of breach of contract, no major economic disputes or major criminal cases.
4.3.4 The qualification examination of potential qualified suppliers shall be countersigned by relevant departments and reported to the competent deputy general manager for approval before being included in the List of Qualified Suppliers.
4.3.5 Relevant functional departments shall review the list of qualified suppliers on a regular basis every year.
4.4 Procurement management of labor, materials and services
4.4. 1 After the application is approved by the company leaders, the Equipment Department, the General Management Department and the Planning Department are responsible for the procurement management within their respective functions.
4.4.2 The procurement target amount shall be managed according to the following management contents:
4.4.3 For procurement with a budget of less than RMB 500,000, the management department shall select more than three qualified suppliers from the Qualified Suppliers List and report them to the company leader or authorized person for confirmation before implementing the procurement.
4.4.4 For procurement with a budget of more than 500,000 yuan (including 500,000 yuan), the management department should select more than three qualified suppliers as potential bidders, and report to the bidding leading group to determine the bidders. Under the leadership of the bidding leading group, the bidding working group conducts bidding according to the Detailed Rules for the Implementation of Bidding Management, and implements procurement after determining suppliers.
4.5 Bidding management
4.5. 1 The company shall set up a bidding leading group and working group according to law.
4.5.2 The company's bidding leading group is the highest decision-making body of the company's bidding, and decides the bidding principles, policies and bidding schemes of the company's major projects and materials.
4.5.3 Bidding Working Group consists of two bidding working groups, namely, materials and engineering, which are responsible for the specific organization of bidding.
4.5.4 Bidding management shall be implemented in accordance with the Detailed Rules for the Implementation of Bidding Management.
4.6 Contract management
4.6. 1 After the supplier is determined, if the amount is less than 6,543,800 yuan, the procurement management department will purchase it by itself; If the amount exceeds 654.38+00000 yuan (including 654.38+00000 yuan), the procurement management department shall draft and manage the contract according to the contract management process, specifically in accordance with the Contract Management Measures.
4.7 Verification of purchased products
4.7. 1 labor procurement verification
Before delivery, the products shall be checked and accepted according to the Management Regulations on Project Acceptance, and the labor procurement shall be verified according to the construction period, construction capacity, safety, environment and service of relevant suppliers. The verification results can be used as input for re-evaluation of qualified suppliers.
4.7.2 Material procurement verification
When the products are delivered, ministry of materials and equipment will verify them according to the Management Measures for Equipment, Materials and Material Quality Inspection. After the product is delivered and put into use for a period of time, ministry of materials and equipment can send a questionnaire survey to the product user department to verify the product. Questionnaire survey can be used as the input for re-evaluation of qualified suppliers.
Verification of service procurement
According to the agreement or contract requirements of service procurement, the comprehensive management department verifies the service attitude, work performance and feedback information of the demanding department of the supplier related to service provision, and the verification results can be used as the input for re-evaluation of qualified suppliers.
4.8 Management of labor, services and materials purchased by suppliers
4.8. 1 The company has veto power over the equipment and material suppliers selected by the relevant suppliers. Materials, equipment and special materials purchased by relevant suppliers must be approved by the company. Relevant suppliers shall provide ministry of materials and equipment with a list of all material sub-suppliers and corresponding qualification materials for the record.
4.8.2 The company has veto power over the labor service provider selected by the labor service provider. Major subcontracts invite companies to participate in bidding, and labor suppliers provide all labor suppliers' lists and corresponding qualification materials to the Planning Department for filing.
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