Although the decision-making power of winning the bid is not ours, what we can do is to try our best to make the tender detailed and check the details carefully to improve the probability of winning the bid.
So how to improve your winning percentage?
If you want to win the bid, you must have the funds in place, the project is legal and the bidding strategy is superior. Many details must be considered in the bidding process. Today, Bao Biaojun will give you a glimpse of the bidding process and the details that need attention.
As the saying goes, know yourself and know yourself.
The bidding work is rigorous and meticulous, and the procedures are complicated. You can know it in 5 minutes, so you can do related work better and effectively improve the winning rate.
Step 1: Read the tender announcement carefully.
1. Project name
2. General contents of the project
3. Time and place of selling the tender documents
4. The deadline and place of bidding and the date and place of bid opening.
5. Qualifications required by the bidder
6. The name of the tendering agency or procurement unit and its contact person and telephone number.
7. The price of the tender documents
If it is a sub-standard project, it may also prompt the specific content of each bid.
A one-page tender announcement will give a lot of information to companies and enterprises wishing to bid, so you should read the tender announcement carefully. I think the following contents should be considered:
1. Can you vote?
(1) Whether the enterprise itself is qualified to participate in the bidding of this project;
(2) Whether this project can be undertaken by itself, whether it needs to cooperate with other companies, and whether joint bid is allowed;
(3) How long is the deadline for bidding, and whether the bidding can be completed within this time;
2. Is it worth voting for?
(1) What are the benefits of this project to the enterprise itself, and whether it is worthwhile to undertake this project;
(2) What is the relationship with customers?
Step 2: Prepare the bidding documents.
First of all, when you get the tender documents, don't blindly write them, whether they are technical documents or business documents. You should read the tender documents carefully first.
For business documents, to fully respond to the requirements of the tender documents as much as possible, special attention should be paid to the following aspects:
1. Bid bond:
Payment method-cash? A check? Money order? Wire transfer?
Time of payment-usually paid at the time of bid opening, but sometimes the bidder is required to pay before the bid opening, and the payment certificate of the bid bond, that is, the payment receipt, is attached to the bid documents.
Bid bond is a very important link. If there is an error, the bid may be cancelled. Many companies failed to pay the bid bond before the bidding deadline, and the bidding was cancelled.
2. The content and structure of the tender documents:
Each project has different contents to be provided in the tender documents, so it is necessary to read the contents of the documents to be provided for this project carefully one by one;
Sometimes there are requirements for the structure of bidding documents, for example, bidding documents are required to be written in a certain order, or business documents and technical documents are required to be written separately.
3. Binding, sealing and submission of bid documents:
Don't underestimate this link. Failing to bind, seal and submit according to the requirements of the tender documents may be rejected and rejected. Even if it is not dismissed, it will make the jury dissatisfied.
Please note the following points:
(1) How many originals and copies are required;
(2) Whether it is necessary to provide electronic documents;
(3) Whether the bid opening list is packaged separately;
(4) Whether technical documents and business documents should be bound separately;
(5) Whether each book is sealed separately or uniformly, or whether it is sealed separately and then uniformly;
(6) Time and place of submitting the bid documents.
4. Scoring criteria:
This is often overlooked when writing tender documents, because this part of the content is generally in the lower position of the tender documents, and may even be behind the technical documents. Of course, some tender documents do not have this part.
Check this part mainly to see if there are any business requirements not mentioned in the qualification of bidders and the composition of bidding documents, such as the standards of required cases and so on.
At the same time, consulting this part of the content is also to let bidders know the score and estimate the bidding result, that is, the probability of winning the bid.
Step 3: Quote
This is a crucial step. The rationality of the price directly affects the bidding result. Generally speaking, the quotation can be considered from the following aspects:
(1) the tenderer's budget;
(two) the enterprise's input-output and income budget for the project;
(3) the contract amount of similar projects;
(4) quotations from competitors;
Step 4: Submit the bidding documents and open the bid.
When opening bids, the following points should be noted:
1. The legal representative or authorized representative attending the bid opening must bring his/her ID card or other valid documents, because sometimes the documents will be reviewed before the bid opening;
You can bring some tapes, sealing strips and the like to the bid opening site. It would be better if you can bring the official seal, because the tenderer will check the sealing condition when receiving the bidding documents. If the sealing conditions are quite different from the requirements of the tenderee, it can be re-sealed as required when time permits;
The time of bid opening is mostly arranged in the morning, so it is better to reserve more time on the road, because the traffic situation is really unexpected.
Step 5: Say the bid.
Not every tender has this step, but if there is such a step, we must pay attention to it, because the quality of the subject matter directly affects the evaluation of bidders by the jury (experts).
1. Be fully prepared before bidding: making a beautiful PPT will enhance the impression of bidders in front of experts.
Generally speaking, the bidding time will be within 15-30 minutes. In a very short time, we must tell the strength, technical advantages and response to the bidding demand of bidders.
Before bidding, the bidder must fully understand the contents of the project and bidding documents, including technical and commercial aspects, so as to avoid the inconsistency between what he said and what he wrote.
4. Be alert when answering questions and be able to improvise.
The speaker should be familiar with the content of the statement, preferably a speech without a lecture;
Preview with the audience, and strive to achieve the best effect of bidding;
Clearly express and show confidence. If this is done, it will definitely add points!
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