I. Responsibilities of each department
1. Manager's responsibilities
Decide on the general development direction and plan; Business development; Sign the general contract of the project; Responsible for the appointment and removal of key personnel; Financial reimbursement approval; Approve subcontractors to pay project funds; Approve the material expenditure of material suppliers; Examination and approval of major subcontracts and material supply contracts; Decide on bidding and settlement strategy and quotation scheme.
2. Responsibilities of the Deputy Manager
Assist the manager to make the development plan; Coordinate the working relationship between various departments of the company and the business relationship with relevant foreign units; Organize relevant departments to conduct regular and irregular comprehensive inspections on projects under construction; Guide and review subcontracts and material supply contracts signed by relevant departments; Organize and review the settlement of subcontractors and material suppliers by relevant departments; Organize relevant departments to issue project cost control plans; Organize and coordinate the bidding and settlement of the construction unit by the relevant departments.
3. The responsibilities of the engineering department
* * * Prepare bidding technical documents together with relevant personnel of the project department; Approve and supervise the construction progress of the project department; Examine and approve the site layout of the project department (including overlay, water, electricity and roads); To examine and approve the use scheme of construction machinery and equipment; Organize relevant personnel of the project department to inspect labor services and other professional subcontractors; Approve the use plan of materials such as specifications and atlas of the project department; Approve the use scheme of formwork, wood square, pipe rack and support; Be responsible for formulating and constantly improving the company's technology, quality and safety management system; Be responsible for the introduction of new technologies, continuously introduce new technologies and improve the technical level of the company; Carefully collect, sort out, analyze, study and summarize all kinds of technical information and notices issued by competent departments at all levels, collect and keep them, and convey them to relevant departments in time; Check the returned complete set of completion data and hand it over to the office, which shall be signed by relevant personnel; Approve the use plan of measuring instruments, test equipment and inspection tools of the project department; Timely guide and assist the project department to solve on-site technical problems; Responsible for coordinating and arranging the responsible project department or subcontracting team to ensure the engineering quality.
4. Responsibilities of the Equipment Safety Department
Classify and register the company's mechanical equipment, temporary cables, wires and electrical boxes to know their performance and status in time; According to the mechanical equipment use plan approved by the engineering department, be responsible for the deployment, new purchase and lease of mechanical equipment at each site; Responsible for the use, repair, maintenance and recovery of temporary machinery and equipment; Responsible for reviewing all kinds of scaffolding construction schemes and all kinds of vertical transportation equipment and facilities schemes; Be responsible for approving the use plan of various safety facilities and materials special for the project; Responsible for the branch and supervise the safety and security work on site; Responsible for the supervision and inspection of on-site safe and civilized construction.
5. The responsibilities of the materials department
Responsible for the procurement, deployment and recycling of materials; Supervise and inspect the use of on-site materials; Responsible for assisting the budget department to make market inquiry when bidding; Responsible for collecting market building materials information; In the process of material procurement, we should compare the bidding budget with the construction budget, analyze the market and compare the goods, so as to reduce the cost and achieve "three to one calculation" (price comparison, quality comparison, on-site service and economic account calculation).
6. The responsibilities of the finance department
Responsible for the accounting management and financial accounting management of the company; Implement financial supervision, auditing, auditing, inspection, coordination and guidance on the company's business processes; Responsible for formulating the company's financial accounting management system, and establishing and improving the company's financial management, accounting, auditing and other related systems; Supervise the implementation and enforcement of various systems; Responsible for cost accounting according to regulations; Prepare annual, quarterly and monthly financial and accounting statements regularly, and do a good job in annual final accounts; Responsible for the preparation of financial analysis and economic activity analysis reports, organize economic activity analysis meetings with relevant departments, sum up experience, find problems in business activities, and put forward improvement opinions and suggestions; Put forward economic early warning and risk control measures to predict the company's business development direction; Participate in all kinds of business meetings, participate in the company's production and operation decisions; Responsible for the management of fixed assets and special funds, handle financial audit procedures such as the purchase, construction, allocation and scrapping of fixed assets in conjunction with relevant departments, correctly accrue depreciation, organize regular inventory, and ensure that accounts, cards and materials are consistent; Responsible for the inventory of low-value consumables of the company; Work with the office, materials, equipment safety and other relevant departments to do a good job in inventory, and put forward suggestions and requirements for daily procurement, picking and storage to prevent waste; Be responsible for the payment, withdrawal and timely payment of the company's fund tax, and handle cash receipt and payment and bank settlement business; Register cash and deposit journals in time, keep cash on hand, keep relevant seals, blank receipts and blank checks; Responsible for the company's financial audit and accounting audit; Strengthen accounting supervision and audit supervision, strengthen the management of accounting files, and strictly supervise and inspect the company's financial revenue and expenditure in accordance with relevant regulations; Be responsible for overall financial work, ensure the accuracy of various statements, strictly implement the reimbursement system and check collection system, and do a good job of comparing actual and planned expenses.
7. The responsibilities of the budget department
Responsible for the preparation of economic tender and commercial tender when bidding; Responsible for reviewing the economic negotiations on the construction site; Preside over the preparation of bidding documents for subcontracted projects in conjunction with relevant departments; In conjunction with the relevant departments to preside over the preparation of the project cost control plan; Responsible for settlement with the construction unit and consulting company; Review the settlement of subcontractors and material suppliers by relevant departments; Be responsible for examining and approving the material procurement plan provided by the project department.
8. Office responsibilities
Assist the manager to handle daily affairs; Responsible for the company's logistics management; According to the opinions of company leaders, be responsible for convening company office meetings and other related meetings, keeping meeting minutes, extracting meeting minutes, and inspecting and supervising the implementation of meeting resolutions; Responsible for company seal, document printing management, letter sending and receiving, newspaper subscription and distribution; Be responsible for the handling of the company's administrative documents, and do a good job in the registration, delivery, supervision, filing, filing, printing and archiving of documents and speeches, as well as the management of administrative documents and archives; Responsible for the collection and filing management of documents and materials of various departments, and provide business guidance; Responsible for signing personnel contracts and managing personnel files; Responsible for the management of the company's employees' labor discipline, conduct regular or irregular spot checks on the implementation of the company's labor discipline, conduct timely assessment, and manage attendance, rewards and punishments, vacations, etc. Responsible for the delay, punishment and reward records of various departments, and organize the annual review; Responsible for organizing regular and irregular personnel assessment and examination, and doing a good job in personnel assessment and selection; Responsible for assisting the budget department in the bidding work and the management of bidding related documents; Responsible for organizing the drafting, revision and compilation of general management standards and rules of the company, and assisting the drafting, discussion and revision of special management standards and management systems; Responsible for the reception arrangement of company guests, as well as the organization and meeting work of important meetings; Responsible for the company's contact with superior departments and the company's related legal consultation and liaison work; Responsible for the company's information collection and publicity; Responsible for the market research of materials and equipment arranged by the director, and feedback the results to relevant departments in time; Responsible for summarizing the company's annual comprehensive data, drafting the company's annual summary, work plan and other comprehensive manuscripts, drafting the manager's speech, and timely reviewing other speeches in the name of the company; Assist to participate in the drafting of the company's development plan, the preparation of the annual business plan and the discussion of the company's major decision-making matters; Carry out annual summary appraisal and commendation activities.
Two. workflow
1. Meeting process
Reward and punishment system: (1) The person in charge of the office failed to send the meeting information and meeting in time.
When the record is communicated to relevant personnel, it will be fined 100 yuan.
(2) If the participants are required to leave without leave, they will be fined 100 yuan, and those who are late will be fined 50 yuan;
(3) Those who fail to comply with the meeting executor will be fined 100 yuan, and those who perform well will be rewarded 100 yuan.
(4) This right of reward and punishment belongs to the office.
2. Project bidding process
Reward and Punishment System: (1) If the tender documents and drawings are not thoroughly studied and there is a principled error, 500 yuan will be punished for the responsible person.
2 In the bidding work, work overtime, ensure the quality to be completed on schedule, and reward 500 yuan for the outstanding person.
(3) This right of reward and punishment belongs to the manager and deputy manager.
3. Material workflow
(1) General materials
Exceed the plan
no
close
style
titular
Reward and punishment system:
(1) The project department's bill of lading shall not be less than 6 days from the date when it is submitted to the budget department to the date when the materials required by the bill of lading enter the site, otherwise the budget department has the right to impose a fine of 100 yuan on the reviewer, and the project department shall be responsible for the resulting delay.
(2) The approval period of the budget department can't exceed 2 days, otherwise it will be fined 100 yuan.
(3) The project manager must find out the reason for the material exceeding the plan, and implement the responsibility to the people, otherwise, the project manager will be fined 200 yuan.
(4) For products with relatively high prices, the materials department must "shop around" and cannot abuse power for personal gain. If you are found to be selfish, you will be fined more than 500 yuan, or even dismissed.
5] Those who are outstanding in material control will be rewarded with 100- 1000 yuan as appropriate.
(2) The workflow of turnover materials such as bamboo veneer and wood square.
Exceed the plan
Within the plan
Unqualified/unqualified
titular
Qualified unqualified
Reward and punishment system:
(1) ministry of materials and equipment is the ultimate responsible person for the use and recovery of reusable materials.
(2) The Project Department and ministry of materials and equipment have the right to impose a fine of 100-500 yuan depending on the seriousness of the case due to the subcontractor's improper use of reusable materials.
(3) In the whole workflow of reusable materials, all departments should focus on less investment, economical use and eliminating waste. Because of the quality of their work, the manager has the right to reward or punish them at his discretion 100-500 yuan.
4. Work flow of cables, wires and electric boxes for equipment and temporary electricity use.
Qualified unqualified
Reward and punishment system:
(1) The Equipment Safety Department is the ultimate responsible person for mechanical equipment, temporary power cables, wires and electrical boxes.
(2) The Project Department and the Equipment Safety Department have the right to impose a fine on 100-500 yuan depending on the seriousness of the case due to improper use and inadequate maintenance by subcontractors.
(3) For loss and damage, the equipment safety department has the right to ask the responsible party to compensate and repair at the original price.
(4) The equipment safety department shall not abuse power for personal gain when exercising the right to purchase or lease, otherwise it will be fined above 500 yuan or even expelled.
5. Work flow of leased materials such as scaffolding and formwork supports.
Unqualified/unqualified
titular
Sufficient quantity without damage; Insufficient quantity and damage.
Reward and punishment system:
(1) If it is idle or unnecessarily wasted due to improper examination and approval by the project department, the project manager will be fined 100-500 yuan.
(2) The bill of lading shall be no less than 3 days from the date when it is submitted to the Equipment Safety Department to the date when it is required to enter the site; otherwise, the project department shall be responsible for the delay in site use.
(3) Equipment Safety Department fined 200 yuan for delaying the use due to unqualified materials.
(4) For losses and damages, the Equipment Safety Department and the Project Department have the right to claim compensation from subcontractors.
6. Large template workflow
Lease purchase
The qualified quantity is damaged or lost.
3. Check the site comprehensively (use the original list)
1. The branch shall set up an inspection team, headed by the head of the finance department, and the deputy manager shall organize relevant departments to inspect the project department once a month, but not regularly.
2. The inspection items are listed in the checklist, and the project manager is responsible for the actual grading items of this project according to the actual situation of the project.
3. Calculation rules,
4. Reward and punishment regulations:
9 1~95 points, no reward, no punishment.
96~ 100: (actual score -95)× 100 yuan/minute.
Penalty of 86~90 points: (9 1- actual score) ×50 yuan/point.
8 1~85 points fine: (9 1- actual score) × 100 yuan/minute.
Fines below 80 points: 1000 yuan
5. rewards and punishments are specific to people. The project manager will allocate the reward and punishment amount to the responsible person according to the actual situation and report it to the finance department, which will implement it in the salary of the month.
Verb (abbreviation for verb) code of conduct
1. Office Code of Conduct
1) gfd: employees should be decent, neat and generous when they go to work; Female employees advocate wearing light makeup at work, and gold, silver or other things should be dressed appropriately.
2) Language: Use standard and civilized language in any occasion, with a mild tone and moderate volume. It is forbidden to talk loudly.
3) On-site reception: When guests enter the work area, they should be politely discouraged, and ensure that someone is received in the office during working hours (including lunch time). The office is mainly responsible for the reception of the company, and the office will inform you separately about which department is involved. It is important to keep a record of reception matters and report and convey them to relevant leaders and departments in time.
4) Answer the phone: Answer the phone in time. Generally, the bell should not ring more than three times. If the receiver can't answer, the nearest staff should take the initiative to answer, and make a record of answering important calls. It is forbidden to occupy the company telephone for too long. If you need to deal with it quickly, contact the receiver in time to report and convey it. When answering the phone, use civilized language and speak Mandarin.
5) During working hours, you shall not leave your post without reason, chat, eat snacks or talk loudly, so as to ensure a quiet and orderly office environment.
6) Employees should do a good job of sanitation and cleaning in their personal work areas before and after working hours every day, and keep the articles clean and the desktop clean.
7) The special equipment of departments and rooms shall be cleaned regularly by departments and rooms, and the office shall be responsible for the regular cleaning and maintenance of the company's public facilities. Take care of public facilities and office equipment.
8) when the office equipment (including communications, lighting, audio and video, computers, buildings, etc. ) If any damage or fault is found, the employee shall immediately report it to the office for repair, so as to solve the problem in time.
9) The use of office consumables, water and electricity in the work area should be promoted to save and avoid waste, and those that can be reused should be recycled.
10) The inspection and supervision department of the above system is composed of the company office and the manager. In violation of this regulation, the salary will be deducted by 50- 100 yuan.
2. Financial management norms
1) Fund application
When applying for funds, the project department should carefully fill in the "Monthly Fund Application Form of the Project Department", and after it is signed by the person in charge and manager of the company, go to the finance department to get it.
Other departments to apply for funds to fill in the "office funds application form". After being signed by the competent leader and manager, you can get it from the finance department.
In case of special circumstances, you can apply to the relevant leaders by phone, or the relevant leaders can call the specific staff to make advance payment before reimbursement.
2) Reimbursement
The reimbursement accounts and amount should be true and reasonable.
Bills can only be reimbursed after being signed by the manager, the competent leader and the manager.
The project department's waste disposal income, fines and other income should be reported to the financial department in a timely and truthful manner.
3) Punishment measures: When the accounts, amounts and other income amounts of the reimbursement bills are untrue or unreasonable, the Finance Department has the right to question and verify, and those who cheat will be fined 50~500 yuan according to the seriousness of the case, or even not reimbursed.
3. Staff attendance management norms
1) Work schedule
Daylight saving time and winter time
2) After working for 3 minutes 15 minutes, it is classified as late, and after 15 minutes, it is classified as absenteeism (work). Those who leave early are all regarded as absenteeism (work) for half a day, and no compensatory leave or sick leave is allowed.
3) When going out to handle affairs during working hours, keep the mobile phone unblocked and explain it to the competent leader when necessary, so as to contact in time if something happens.
4) Take a day off every week, which can be arranged on Saturday or Sunday according to one's own work, and other holidays shall be implemented according to relevant state regulations.
5) If it is necessary to ask for leave due to personal affairs, illness and other reasons, the competent leader shall be asked for leave within 3 days, and the manager shall approve it for more than 3 days.
6) The above measures shall be supervised and spot-checked by the office, and violators shall have the right to impose a fine of 10-200 yuan.
4. Telephone usage specification
1) The telephone number of our company is mainly used to facilitate communication with the outside world and business development, and employees are not encouraged to make personal calls in the company.
2) When employees make phone calls, the language should be as concise and clear as possible to reduce the call time.
3) The language required for answering the phone is standard, concise and polite. The standard language for answering external calls is "Hello, XX Company" and so on! If you need to call a colleague, say, "Please wait a moment! I'll call you. " If the person you are looking for is not in, you should politely tell the other person to call again another day, and don't just tell others where your colleague or leader is. Other contents are answered as appropriate. Answer the phone until the other person hangs up.
4) The fixed telephone of the project department is controlled by fixed telephone every month, and the specific amount standard is determined according to the actual situation. The project manager is responsible for solving the excess.
5) The person in charge of the house is responsible for the telephone charges, all kinds of information charges (except 1 14,121) and long-distance telephone charges of all departments in the company.
5. Vehicle and driver management regulations
1) Company vehicles are divided into special vehicles and public vehicles. The fuel cost of special vehicles is contracted on a monthly basis, and the specific amount is determined according to the actual situation. Public transport is responsible for their expenses.
2) Drivers should take good care of the company's vehicles, pay attention to the maintenance of vehicles at ordinary times, and often check the main parts of vehicles. Take appropriate time to scrub the car you drive every week to ensure the cleanliness of the car (including the cleanliness of the car, the car and the engine).
3) Before leaving the vehicle, regularly check the water, electricity, oil and other performance of the vehicle. If there is any abnormality, it should be supplemented or adjusted immediately.
4) When the driver finds that the vehicle he is driving is faulty, he should repair it immediately.
5) When parking outside or coming back from the car, you must pay attention to the location and location of parking, and you can't park on sections and dangerous areas where parking is not allowed. When the driver leaves the vehicle, lock the safety lock to prevent the vehicle from being stolen.
6) Drivers should always check the validity of various certificates of the vehicles they are driving, and ensure that the certificates are complete before driving.
7) Drivers should pay special attention to safe driving, abide by traffic rules, and are not allowed to drive dangerously (including high speed, climbing head, following closely, contending for lanes, racing, etc.). Drivers should pay attention to rest at night and are not allowed to drive tired cars and drunk driving. If there is a fine in violation of regulations, the driver shall bear it and be responsible for the consequences.
8) Every time the bus starts, the driver should pay attention to fill in the "Driving Record Form" and submit it to the office for review every Monday. The mileage recorded in the Log Sheet should be consistent with the vehicle odometer, and the driver should be responsible for paying the gasoline fee for the difference mileage.
9) If drivers are not sent during working hours, they should wait for the departure in the driver's cab (which can be designated by the person in charge) at any time. Don't loiter in other offices. When important things really need to leave, the person in charge (the direct leader of the driver's department) should be informed of the whereabouts and the required time, and can leave only after approval; When you drive back, you should report to the supervisor immediately.
10) The driver shall unconditionally obey the work arrangement of the management personnel, and shall not delay or refuse to load for an excuse. If you have any opinions on the work arrangement, you can report them to the superior leaders afterwards.
1 1) If the driver cannot return on time under special circumstances, he should try to inform the supervisor in time and explain the reasons.
12) For public vehicles, the vehicles should be parked in a suitable place for safekeeping after work, and the vehicles are not allowed to be used privately.
13) If the approved non-public vehicle is dispatched, it is required to bear the fuel fee for the mileage, which shall be paid by the applicant to the office the day after the vehicle is dispatched, otherwise its future use right will be suspended.
14) Without the approval of the leader, the driver shall not give the vehicle to others to drive or practice driving; It is strictly forbidden to hand over the vehicle to unlicensed personnel for driving; No one is allowed to use the company's vehicles to learn to drive.
15) The office is responsible for supervising and inspecting the implementation of this specification, and has the right to reward or punish the responsible person with RMB 10- 100 according to the implementation.
Attachment: driving record form sample form
date
Start and end
location
use
Number of code tables
run quickly
mileage
Send a car.
Responsible/in charge
driver