Matters needing attention for bidders to bid and prepare project bidding documents:
A, the preparation of project bidding documents matters needing attention
1. Bidders should study the relevant requirements of this chapter in detail when preparing bidding documents. If the bidder's bidding documents do not meet the substantive requirements of the bidding documents, the bidder shall bear the responsibility.
2. In any of the following circumstances, the bid documents shall be regarded as a major deviation and shall be treated as a waste bid:
1) Bidding documents delivered after the deadline for bidding;
2) The project manager of the bidder fails to submit the bidding documents in person according to the requirements of the bidding documents;
3) Not sealed according to the terms of the tender documents;
4) The bid documents are not in conformity with the contents stipulated in the terms and conditions of this Instruction;
5) The bidder's qualification is not satisfied with the requirements of the terms of this Instruction;
6) The contents of the bidding documents do not meet the requirements of the terms of this Instruction, or are not filled in or printed in the prescribed format (extensible format), with illegible handwriting, and the substantive contents are not stamped with the seal of the legal representative or entrusted agent after being changed (the substantive contents of this clause refer to the unit prices and expenses involved in the valuation format of the tender and bill of quantities);
7) The tender documents contain unacceptable conditions or commitments that do not meet the requirements of the tender documents;
8) Bidders bid in the name of others, bid in collusion or bid by other fraudulent means;
9) The total bid price is higher than the project budget price or lower than the lowest tender control price;
10) the quality and time limit for a project failed to meet the requirements of the tender documents;
1 1) fails to submit the bid bond as required in the tender documents;
12) Unreasonable quotation deviation amount of the project = total project price in the budgeted cost ×80%- total bid price of the project exceeds 2% of the total budgeted cost;
13) The bid quotation document was rejected by the bid evaluation committee because it did not conform to the provisions of Article 12.5 of the Instructions;
14) When the bid evaluation committee inquires about the bidder's bid quotation, the bidder has one of the following circumstances: the bidder refuses to explain; Unreasonable; Failing to provide corresponding certification materials; The supporting materials provided cannot explain the reasons.
15) Other circumstances that the bid evaluation committee considers that the bid should be rejected.
3. Slight deviation refers to the fact that the bidding documents substantially respond to the requirements of the bidding documents, but there are omissions or incomplete technical information and data in some places, and correcting these omissions or incompleteness will not cause unfair results to other bidders. Minor deviation will not affect the validity of bidding documents.
4. Electronic software assisted bid evaluation
1) according to the requirements of z city construction engineering transaction management center, this project adopts electronic software to assist bid evaluation. The bidder should put the electronic document CD with the quotation sheet of bill of quantities in the "original" sealed bag (XML format or other file formats recognized by electronic bid evaluation software), and back up other storage devices (U disk or floppy disk) of the electronic document copy to prevent the CD file from being unreadable.
2) CDs or other storage devices shall be marked by the bidder for easy identification. Spare storage equipment shall be returned after bid opening.
Second, the bidder bidding matters needing attention
In order to reduce the bidding mistakes in bidding activities and reduce the bidding cost of bidders, we compiled the Instructions for Bidders according to the provisions of relevant documents and the situation that bidders are prone to make mistakes in bidding, so as to remind bidders to pay attention and provide reference.
1. Matters needing attention in purchasing bidding documents and related materials
1) The bidder shall, in accordance with the requirements of the tender announcement, appoint a regular employee of the unit within the specified time, bring the original and copy of his ID card to the tender and purchase market to buy the tender documents and related materials, and shall not entrust others to buy them. The copy of ID card should be clear, and it can't be replaced by fax.
2) The purchaser of the bidding documents must be a formal employee of the company, and have paid social endowment insurance and signed a labor contract with it for more than one year, otherwise it will not be passed in the qualification examination.
3) The purchaser of the bidding documents must carefully check whether the purchased bidding documents and related materials are complete.
2. Matters needing attention when submitting bid documents
1) The bid documents shall be sealed as required.
The tender document preparer should carefully read and correctly understand the relevant chapters in the tender documents, and package them separately in strict accordance with the requirements in "Preparation of Tender Documents" and "Submission of Tender Documents" to ensure the integrity and sealing. When bidding for multiple blocks, it should be carefully checked to prevent misloading or mixed loading.
2) The bid documents shall be delivered within the specified time.
The person responsible for delivering the bidding documents should get ready as soon as possible and arrive at the site ahead of time. Foreign bidders should pay attention to the weather and road traffic conditions. In case of bad weather, you should arrive in Dongtai one day before the bid opening.
In addition, if there is an original award-winning certificate or approval that can enjoy the priority of winning the bid mentioned in the bidding documents, it must be submitted to Dongtai bidding and purchasing market at the same time (or before) when submitting the bidding documents.
3. Matters needing attention in submitting bid bond
In order to effectively curb the phenomenon of recruitment by qualification, the tender documents stipulate the submission method and specific requirements of bid bond, which bidders should strictly abide by.
1) When a bidder opens an account in a financial institution in Dongtai, it must use a transfer check. If an account is not opened in a financial institution in Dongtai City, a bank draft must be used to remit it from basic account, where the enterprise is located in industrial and commercial registration. If cash, telegraphic transfer or remittance is made from the main account and branches, it is an unqualified bid guarantee.
2) The bidder does not need to go through the entry formalities of the bid bond in advance, and will go through the entry formalities if he wins the bid; If the bid is not won, the original transfer cheque or bank draft will be returned together with the temporary receipt.
3) For any project that enters the bidding market in Dongtai City, the name of the bid bond payment account shall be "Dongtai Bidding Management Center", and there shall be no more words or fewer words, otherwise the bank will not accept it and the bid bond will be invalid.
4) If the bid bond is in the form of bank draft, two complete copies must be provided, one of which is invalid.
4. Matters needing attention in qualification examination
1) Do not bind a copy of the invalid certificate in the qualification materials. The bidder shall go through the certificate extension formalities in time, notify the tender document preparer after the change, and clean up the copy of the invalid certificate in time.
2) The endowment insurance and labor contract of the members of the project department and the procurement personnel of the bidding documents must be complete, and the endowment insurance shall be paid by the bidder, not by the individual. All bidders shall go to the labor and social security department to handle the formalities of employee pension insurance in time. If there is no formalities, it shall be deemed that the person is not a formal employee of the tendering unit.
3) The bank statement shall be drawn from the bidder basic account, and the book balance in the tender documents shall be kept clear every day within the specified time. The agent of the tendering unit should carefully read the requirements for funds in the tender announcement and tender documents, report to the unit leader and financial controller in time, prepare the funds in advance, go to the bank to handle the statement within the specified time limit one day before the bid opening, and remind the bank to affix the official seal (or business seal) of the institution.
4) Relevant original materials required for qualification examination should be prepared in advance, waiting for verification, and don't take any chances. If it is not provided, the Qualification Examination Committee will treat it as missing information and the qualification examination will not be passed.
5. Problems that should be paid attention to in bid evaluation.
1) The project manager, builder, legal representative or entrusted agent must attend the bid opening meeting, observe the meeting discipline and stay away from the bid opening site. If you can't show up at that time, your bid will be invalid.
2) For projects (such as greening, water conservancy, etc. ) that is, the bill of quantities without using CD-ROM, it is necessary to strengthen the proofreading of quantities (including mantissa after decimal point), units and project contents; For the CD-ROM bidding project of bill of quantities, after burning the bidding documents, the bidder should use the data viewing function in the CD to check whether the burned documents are complete and accurate.
3) Non-competitive expenses shall be calculated according to the rates specified in the tender documents. Non-competitive fees will change due to different nature of the project, different cost and different majors. Bidders should first correctly calculate the rates of various projects according to the provisions of the tender documents.
4) Reasonably determine the tender offer. Bidding enterprises should accumulate information, understand the market situation, formulate enterprise quotas, and do not have to adopt the method of one-sided price reduction to win the bid. If the bid price is too low, it will not win the bid, or even it will become a waste bid if it is lower than the lowest price limit.
5) The preparation of construction organization design should conform to the engineering practice and be refined appropriately. Technical tender preparers should be familiar with the drawings and survey the project site when necessary. It is impossible to prepare a qualified construction organization design simply by copying and copying the past experience.
6) Answer the judges' questions accurately. The bidder shall entrust a person who knows business and technology (including business and technology) and is familiar with the overall situation of the project subject to tender to attend the bid opening meeting and accept questions from the judges. If the bidder answers irrelevant questions, the bid evaluation committee will not accept them.
6, return the bid bond (not lending qualification commitment) process
The winning bidder signs a contract with the tenderee → the winning bidder submits the performance bond to the tenderee → the contract is submitted to the municipal tendering and bidding management center for review and filing → the comprehensive service fee is paid → the tenderee verifies the personnel entering the site → an official invoice is issued and signed by the tenderee, and then the refund formalities are handled in the municipal tendering and bidding management center → the money is returned to the winning bidder enterprise basic account.
7. Matters needing attention in construction after winning the bid
1) The person in charge of the project (registered constructor or project manager) and the members of the project department specified in the bidding documents shall be guaranteed to be in place.
2) Illegal subcontracting or subcontracting is not allowed. If subcontracting is really necessary, it shall comply with the relevant subcontracting regulations and obtain the written consent of the employer before entering the site.
3) When the project leader or members of the project department leave the construction site, they shall go through the formalities of asking for leave, and the leave shall be subject to written form and attendance registration.
4) In case of special circumstances, if it is really necessary to change the person in charge of the project, it shall be reported to the competent department and the discipline inspection commission at the same level for approval, and re-certified in the municipal bidding management center.
5) The change of construction drawing design or on-site visa shall comply with
8, a few tips
1) When preparing the qualification examination materials, the bidder shall provide them according to the requirements of the tender documents, and shall not omit or artificially add them. If it has been filed in the municipal bidding management center, the registration certificate within the validity period shall be provided, and the names of relevant personnel shall be marked in the registration certificate (such as ☆ and √) for verification. If foreign enterprises often participate in bidding in Dongtai area, it is also recommended to go through the filing formalities at the municipal bidding management center.
2) The contents of technical targets advocate specific measures, highlight key points, be targeted, be concise and to the point, and generally should not exceed 50,000 words. Some units' technical bidding documents should be clear, but they are not clear without mentioning a word, which not only increases the bidding cost, but also wastes the bid evaluation time.
3) When submitting the bidding documents, the bidder shall carry the official seal of the enterprise and the seal of the legal representative or its entrusted agent. If mistakes are found in the bidding documents when submitting them, he can try to make up for them within the effective time.
4) If there is any doubt (including errors or discrepancies in the bidding documents), it shall be submitted online before the time specified in the bidding documents, and the tenderer will give a reply, and then make a reply during the bid opening or bid evaluation, which will not be adopted by the tenderer.
5) Regularly check the timeliness of various materials of this enterprise to avoid invalidation.
6) Strengthen enterprise secrecy. If the technical documents are stolen, they will be assessed as suspected collusion in bidding.
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