It is beneficial for the bidder to optimize the quotation and provide the basis for the quotation decision. The contractor's inquiry is a deliberate act, and there is no need to sign a subcontract with the subcontractor who inquired. The quotation of the subcontractor who accepts the inquiry is not necessarily the contract price for signing the subcontract in the future. However, both sides of the investigation should generally emphasize credibility and professional ethics.
For the extended information, the supplier will quote an irrevocable quotation at one time, and then the inquiry team will compare the quotations to determine a purchasing method for the finalized supplier. The process is as follows:
(1) procurement budget and application: the purchaser prepares the procurement budget, fills in the procurement application form and puts forward the reasons for using the inquiry, which is reviewed by the superior competent department and submitted to the financial procurement management department.
(2) Purchase approval: The financial management department determines the inquiry purchase method according to the purchase items and relevant regulations, and determines the purchase method-whether it is entrusted purchase or self-purchase.
(3) Selection of agency: The procedure is the same as public bidding.
(4) Set up an inquiry team: inquiry experts should be randomly selected, which is different from bidding procurement. The inquiry team consists of an odd number of more than three representatives of the purchaser and relevant experts, of which the number of experts shall not be less than two-thirds of the total number of members.
(5) Preparation of inquiry documents: The inquiry documents shall specify the price composition of purchased items and the criteria for evaluating transactions.
(VI) Determining the list of suppliers for inquiry: The inquiry team shall determine at least three suppliers from the list of suppliers with corresponding qualifications according to the procurement requirements, and send an inquiry notice to them. In order to invite more qualified suppliers to participate in the quotation, the inquiry document can be published through the network.
(7) Inquiry: The inquiry team requires the inquired supplier to quote a price that cannot be changed at one time within the specified time.
(8) Determine the clinch a deal supplier: Determine the clinch a deal supplier according to the principles of meeting the purchase demand, equal quality and service, and lowest quotation, and inform all the clinch a deal suppliers who have been inquired about the results.
(9) Publicity of bid evaluation results: The publicity content includes the list of clinched contracts suppliers, quotations of suppliers and the list of inquiry experts.
(10) Release the closing notice: If there is no objection at the expiration of the publicity period, release the closing notice immediately to ensure the inquiry efficiency.
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