Employee files should be clearly classified. Generally speaking, the files of employees employed by non-public enterprises and social organizations belong to the files of floating personnel. Including files of unemployed workers, files of unemployed college graduates or technical secondary school graduates, files of people studying abroad at their own expense or for personal reasons, files of free and flexible employees, etc.
If the competent department of employee files belongs to state-owned enterprises, it generally has the power to keep files. If it is a non-public enterprise, it can only be filed in the local public employment and talent service institutions. Generally, these institutions undertake basic public services such as receiving, forwarding, sorting and keeping personnel files of floating personnel.
Transfer of employee files According to the regulations on personnel file keeping, employee files cannot be carried and circulated by employees themselves. If employee files enter the hands of individuals, the relevant file management agencies will definitely refuse to accept them.
Generally, in this case, the file should be returned to the employer who entered the personal hands, and the employer is responsible for checking the contents of the file, and then transferred to the file management institution that needs to receive it in accordance with the relevant provisions of employee files.
Will archives affect retirement? Employee files will definitely affect retirement. Now that our employees are retired, we need to carefully check their employment records to ensure that the employment situation of employees is exactly the same as the actual payment of social security. In particular, some workers, military personnel and educated youth who are regarded as payment years can increase the payment years and calculate pensions only by relying on employee files.
In addition, there is the determination of employee identity in employee files, which is related to retirement age. For example, female cadres can retire at the age of 55, and female employees can retire at the age of 50.
In order to reach the corresponding fixed number of years, employees' files must also be approved.
Future development trend: employee files cannot be a burden to workers. According to the Labor Contract Law, the employer shall handle the procedures of dissolving labor relations, stopping insurance and transferring files for the employee within 15 days after the employee leaves the job. Everything should be borne by the employer.
With the development of computer system, many employment records and other information no longer need paper documents. The corresponding employment record materials can be reissued through computer inquiry.
Unless the laborer transfers the social security relationship because of employment in a different place, paper files are needed as evidence if he retires in a different place.
In the future, if public employment information is connected to the national network, then the materials of paper employment information files will have no significance to collect. We can only rely on the electronic records in my employment system to retire. Of course, before there is an electronic record, the employment record still depends on the employee file.
At that time, the employee file will focus on collecting a person's academic information, materials for joining the League, assessment materials and so on.
Where personal files are stored depends on your personal situation. First of all, if you are a newly-employed college graduate. Your personnel file is temporarily stored in the county talent exchange center. If the work unit is an administrative institution, the files shall be stored in the Human Resources and Social Security Bureau. If you work in an enterprise, the personnel department of the enterprise keeps your files.
Second, if you are an employee of a bankrupt restructuring enterprise. The files of employees of bankrupt enterprises who have not reached retirement age are kept by the unemployment department of the Human Resources and Social Security Bureau, and the files of retired employees are sent to the county archives for preservation. The employee files of restructured enterprises are generally kept in restructured enterprises.
Third, if you are a cadre and worker of an administrative institution. General cadres' files are in the People's Social Security Bureau, leading cadres' files are in the Organization Department, and workers' files used to be in the unit, but now they have to be sent to the People's Social Security Bureau for preservation.
Fourth, the unit does not keep employee personnel files. Maybe your unit is not a formal unit, but a small unit with imperfect management. Personal files cannot be saved, but should be saved in the talent exchange center. Will not affect your retirement.
Hello, landlord, the unit can't file, where should I put my personal file? Does it affect pension benefits? If the unit can't file, then personal files can't be kept in their own hands. Under normal circumstances, private enterprises have no right to file, so you must keep your personal files in the talent exchange and development center where your household registration is located.
Because this talent exchange and development center has the authority to keep files, it can identify your personal files normally, and you need to use personal files when you retire in the future, so personal files are very important to you. My personal file is not directly related to my retirement, but I need to use your personal file when I need to determine your deemed payment period when I apply for retirement. At this time, my personal file has played a vital role.
Therefore, individuals can't easily get lost. Of course, in the process of paying the basic old-age insurance normally, it will have a direct impact on your pension, but your personal files will not affect your pension benefits. Don't worry, as long as you don't keep your personal files in your own hands normally, there will be no problem at all.
Enterprises do not store personal files in principle. However, the personnel files are collected and sorted by the labor personnel of the enterprise or the personnel in charge of political work, and filed after registration number. According to the management procedures, it will be gradually improved in stages, and then stored separately or temporarily as required:
(1), annual or quarterly documents will be temporarily reserved for enterprises. Personal data of newly recruited, assigned and hired cadres and workers, including: physical examination form, registration notice, labor contract, retired military personnel certificate, academic certificate, ID card, etc. , after my signature, inspection, acceptance and registration by the agent, put it in the personal file bag.
For example, wait for the enterprise leaders to study the distribution work, determine the positions, correspond to the positions, divide the work according to the needs, implement the work tasks, merge the corresponding salaries, and then register them in the employee roster for reporting the personnel statements at the end of the quarter. Personal files in the short term are temporarily stored in the safe of the labor and personnel department of this enterprise.
(2) Employees' personal files, which have not changed for many years, shall be kept in the archives room of the competent bureau of enterprises. And equipped with full-time, professional file management personnel, and the division of labor and responsibility to the end; The competent bureau of the enterprise will strictly abide by the laws and regulations on file management and formulate the file index, catalogue, number or code. So as to be easy to find or use.
(3) Supplementary files of enterprise employees shall be temporarily stored in the office of the manager or labor department. For example, employees' contract renewal, employment notice, salary adjustment and promotion files (documents, plans, cards, reply opinions), once approved and perfected, are gradually sorted out by the enterprise executives according to the number of people, grades or levels, and then submitted to the competent bureau by a special person, and put into the personal file bag after being examined and confirmed by the competent bureau.
But if the data is not listed in the package, some incomplete data will appear when the file needs to be called. This is a normal exception.
(4) Calling, borrowing, transferring or withdrawing from the personal files of the original enterprise must be registered and approved by the archivist and the competent leader, and the use time, return date, transfer destination and destination shall be indicated. If the loan period is not returned, it will lead to illusion or misunderstanding, and it will also be mistaken for the loss of files.
⑤ After employees are approved to retire, their files will be stored in the archives room of the Social Security Bureau.
Although some documents are stored in different places or waiting to be filed ... as long as there are no mistakes and omissions, it will not affect the retirement pension; There are five situations that affect retirement, pension eligibility or coefficient changes for your reference:
(1), working hours. It is directly related to the time of employees' participation in insurance, or the starting point of insurance, or regarded as the length of service.
② time of participation. It is directly related to the payment period, payment base, or payment period.
③ Date of birth. It is directly related to the legal retirement age and whether you can go through retirement procedures.
④ The level of payment standard (lower limit 0.6, upper limit 3.0). It will directly affect the calculation, standard and quota of pension.
⑤ If the name, gender and ID number in the employee's (insured's) file are scrawled, scrawled and illegible, or homophones or other words are used or errors occur. It can't be completely consistent with the ID card and household registration book. This will directly affect the status or qualification of receiving pension.
Based on this, we have grasped the relevant role or importance of employee files and pensions. Can help with retirement procedures.
A few years ago, the personal files of laid-off workers in our local bankrupt and closed enterprises were handed over to the Human Resources and Social Security Bureau, and the trusteeship center was managed by a special person.
If the superior has a new policy for laid-off workers and retirees, the Human Resources and Social Security Bureau and the social security department will use the rolling subtitle video to release the new policy, retirement and payment information through the service hall at the first time.
The staff at the service window will also answer all kinds of questions for you. Therefore, it is relatively safe to put personal files in the trusteeship center of the Human Resources and Social Security Bureau, and it will not affect retirement and pension collection.
This year, Zaozhuang Human Resources and Social Security Bureau also launched the "Zaozhuang Human Resources and Social Security Mobile APP System and 12333" intelligent inquiry. By scanning the QR code, you can directly inquire about relevant materials and information, and you can also conduct remote qualification certification.
The unit can't file, where can I put my personal files? Does it have an impact on retirement? In fact, file keeping requires corresponding qualifications, and units cannot file. First, it can be kept in the archives management department where the unit is located or where the household registration is located; Second, you can entrust a third-party service organization with custody qualification to keep it on your behalf. Generally speaking, you can go through retirement procedures without personnel files. However, personnel files need to be consulted for identification, otherwise it will affect the calculation of pension. Let's make a concrete analysis based on the problems below, hoping to help you!
First, the unit can't file, where to put the personal files? Generally speaking, enterprises with party committees can manage personnel files independently. For a relatively small unit, it is not qualified to manage files. Therefore, the company cannot file, which can be generally solved in the following two ways:
1. It can be kept in the archives management department where the unit is located or where the household registration is located. Employees themselves can carry labor contracts, identity cards and other materials to the archives management department where the unit is located or where the household registration is located, and handle the file transfer procedures.
At present, the file management department does not charge the file storage fee. The file management department is only responsible for keeping the personnel files, and generally does not help you sort out the file materials. In other words, if you have other original materials that need to be filed, the file management department is only responsible for putting the materials into your file, not for specific binding and sorting. They are only responsible for the storage function.
2. You can entrust a third-party service organization with custody qualification to keep it on your behalf. Personal personnel files can also be entrusted to a third-party service company with file management qualifications.
It should be noted that third-party service agencies charge service fees for file storage. Besides keeping your files, you can also ask them to help you organize and bind your personnel files. However, there are two charges for storage and classification. Compared with the archives management department, it costs extra to keep it in a third-party service organization.
2. Will personnel files affect the calculation of retirement pension? Generally speaking, personnel files will affect the identification of birth time, working hours, deemed payment years, special types of work, female staff and cadres' identity, professional titles and honors. If the above problems are involved, it is necessary to provide personnel files, otherwise it is difficult to identify them. Will directly affect your retirement benefits.
Write it at the end 1. Remember: don't put personnel files in personal hands, let alone open them privately. Otherwise, archives management departments and third-party service agencies will generally not accept it. Because you are suspected of file fraud, and when you retire, it will also cause unnecessary trouble.
2. Personnel files are more important for individuals. But with the development of society in the future, personnel files will gradually transition to electronic files. At present, employees who participate in the work rarely involve issues such as deemed payment period. So personnel files are of course important. Without files, it may affect the calculation of retirement pension, but without personnel files, you can still apply for retirement.
The unit can't file, where can I put my personal files? If you are a college graduate, you can leave the files in the local talent exchange center for unified management and unified distribution. If you are a freelancer, you can put the file in the local labor and social security department, which will manage and pay for it. No matter whether the files are placed in the talent exchange center or the labor and social security department, as long as the basic old-age insurance and medical insurance are paid on time, they can retire normally at the retirement age without affecting the pension collection.
Viewpoint: The problem that units do not keep files for employees is widespread. As for whether there is a file shadow, it does not affect the amount of pension, depending on whether there is a deemed payment period in the file. This 1 person receives a pension of about 20,000 young people without files. See if there is you.
The first question: the unit can't file, where should the employee's file be placed? 1. What is a file?
The employee files mentioned here generally refer to personnel files. Archives are mainly documents that record a person's main experience (study, work), political outlook, moral style and other personal circumstances, and play the role of vouchers, basis and reference. Personal grading, declaration of professional titles, and handling endowment insurance generally require files.
2. The company can't file, where can the employee files be saved?
If you are a fresh graduate, you need the assistance of the school to transfer; If it is an employee that the original company can file but the new company can't, the original company needs to cooperate with the file transfer. Generally speaking, no unit receives files, so it is necessary to transfer the files from the original filing institution to the personnel file management section of the Human Resources and Social Security Bureau where the household registration is located or the local independent talent service center.
The second question: Does the absence of archives have an impact on retirement? If the insured person's file ignores the same payment period, in fact, whether there is a file will not affect the insured person's retirement and how much pension he receives.
However, if the insured person's file has a record of the same payment period, there may be less or no pension without the file.
1. What is the length of service?
The deemed length of service refers to the years of continuous participation in the work recognized by the national policy before the compulsory implementation of the old-age insurance system, and the years of work that can be recognized as deemed length of service under other circumstances.
Taking Beijing as an example, ordinary enterprises began to implement the old-age insurance system from 1 992 1 0/0/01,that is,199210/0/kloc-0. That is, the continuous working years before 1992 10 10/are included in the deemed payment period, and the payment period can only be determined after 1 992 1 0/01.
Fixed employees (non-temporary workers) of state-owned enterprises and county-level collective enterprises will implement the system that both enterprises and individual employees will pay the basic old-age insurance premium, from 1998 to 1, that is to say, before 1998 to 1, those who do not violate the discipline will be expelled from the company.
2. For example, how much pension do you get without a file?
Uncle Wang, 1960 was born, 1978 worked in a state-owned enterprise, 1998 went to the sea to do business. He normally pays social security for employees according to 100% of the average social wage over the years, and will pay for 22 years when the legal retirement age is 60 in June+10, 2020.
Uncle Wang's pension for the month of retirement is:
Basic pension: 7855 (1+1) 222% =1728.1yuan;
Personal account pension:120000139 = 863.5438+0 yuan;
Transitional pension: 78551201%=1571yuan;
Summary: Uncle Wang has paid social security for 22 years according to Beijing social security salary 100%, and will receive1728.1+863.31+0571= 4162 in the month of retirement. If Uncle Wang has a file, even if he has a household registration address, he can borrow it in the month of retirement before 1998, and the deemed payment period will be determined after examination. Then he can receive 157 1 yuan more every month and 18852 yuan more than one year in the year of retirement.
Write in the final summary: the fact that the unit can't file doesn't mean that the files can be kept by itself, and there is no need for talents or the Archives Section of the Social Security Bureau. If there are materials in the file that can prove the deemed payment period, and there is no designated institution, it may cause a dead file. Like Uncle Wang, after working for 20 years, he may receive a pension 18852 yuan a year.
Therefore, employees with personnel files and the same payment period should pay attention. Even if the unit can't file, it should be properly misplaced to the location of the household registration.
It will be regarded as a loan file for one month before retirement. If the actual payment of endowment insurance is less than 15 years, it shall be regarded as the payment period. If the accumulated payment exceeds 15 years, the pension will be received. If the actual payment period exceeds 15 years, more transitional pensions can be obtained as the payment period.
In short, only by keeping the files well and recognizing the seniority can we get more pensions and avoid losses.
State-owned enterprises generally have files, and employee files are stored together to provide materials for retirees. At present, individual and private enterprises do not have the conditions for filing, so they are kept by the household registration office of the local police station and can provide personal files when they retire.
The company can't file, where can I put my personal files? Does it have an impact on retirement? I believe many friends are still confused about file storage, because not all enterprises are qualified to access files. For example, some private enterprises just don't have file management authority. However, archives are very important materials in our lives, and we need to manage them properly. Below I will simply analyze the storage location of personal files, whether it affects the pension and the process of file storage, and hope to help everyone.
First, the unit can't file, where to put the personal files?
First of all, it must be clear that personal files are not allowed to be placed in their own hands. If you put it in your own hands for a long time, you will be suspected of modifying the file yourself, which will lead to the file becoming invalid. Therefore, if our company can't file, we can first put the file in the talent exchange center where our household registration is located or the file management department of the local human resources and social security bureau; The second is that it can be placed in a file storage institution entrusted by a third party.
(a) the file is placed in the talent exchange center where the household registration is located or the file management department of the local human resources and social security bureau.
1, advantages
The biggest advantage of the archives of the talent exchange center or the archives management department is that they are more reliable. Because they are all departments under the local human resources, the files are kept there by professionals, and access has its own strict procedures. Therefore, whether preparing for the civil service examination or career establishment in the future, putting the files there will provide greater convenience for future file retrieval. Moreover, the cost of keeping archives is relatively low, and the management of archives in some places is free.
2. Visit process
(2) The archives are kept in the archives keeping institution entrusted by a third party.
We can also put our files in a file storage institution entrusted by a third party. However, third-party entrustment requires a certain storage fee. The advantage is that we can ask them to help us sort out, summarize and sort out our files. Putting it in the talent exchange center or the file management part only helps us keep the files, and will not carry out related file sorting and binding work.
Second, what is the relationship between archives and the collection of our pension?
(1) Length of service is regarded as payment period.
The deemed payment period refers to the continuous working period calculated in accordance with state regulations before the implementation of the actual payment period of endowment insurance. Generally speaking, the country did not start to implement the payment system of old-age insurance in the past, and there was no accumulation of actual payment years. Some benefits of workers are also confirmed by the length of service. After the implementation of the accumulation system of actual payment years of old-age insurance, in order to ensure that these people can receive pensions after retirement and ensure social equity, even though we did not actually pay old-age insurance in that year, the state still paid old-age insurance. Therefore, it is not our social insurance premium that is paid as the payment period, but as the payment period. Generally speaking, there are two demarcation points for the deemed payment period, one is before 1992 and the other is before 1996. Different regions have different regulations.
Therefore, because we didn't record the actual payment period of the old-age insurance in the early stage, the confirmation of the payment period is mainly based on the length of service, and the confirmation of the length of service requires our personnel files. Generally speaking, we will determine our length of service through the on-the-job certificate, positive rating table and registration card in our personal files. If our personal files are lost or invalid, we will lose the accumulation of payment years in vain, which will affect our pension amount.
(B) the determination of employee identity
The state has strict requirements on the age at which we receive pensions. To participate in the insurance as an enterprise employee, male employees must be over 60 years old, female employees must be over 55 years old, and female cadres must be over 55 years old before they can go through retirement procedures and qualify for pensions. And the identification also needs to look at our personal files. Generally, it is necessary to verify the relevant information in our personnel files, such as Transfer Registration Form, Recruitment Transfer Registration Form and Transfer Grading Form, to confirm our retirement age. Different retirement ages have different calculation months in our basic pension, such as retirement at 60 139 months, retirement at 55 170 months, and retirement at 50 195 months. Generally speaking, the smaller the calculation month, the less our pension.
(3) Confirmation of special types of work
Generally speaking, underground, high altitude, high temperature, heavy physical labor and toxic and harmful operations are classified as special operations. If you are engaged in a special industry and have worked for a certain number of years, you can retire early. Generally speaking, men over 55 years old, female workers over 45 years old and female cadres over 50 years old can go through retirement procedures in advance. For the identification of retired posts and the confirmation of corresponding working years, we must also verify our employee files, and we need to check the post registration form, salary table and work certificate of special posts in our files to apply for certification.
Third, do all retirees need to identify files?
Not exactly. Since the country began to implement the old-age insurance system in an all-round way and confirmed our pension eligibility according to the actual payment period, in fact, the impact of archives on our retirement is relatively small. Moreover, with the gradual development of national informatization, electronic archives are now being implemented in many places. Therefore, if it does not involve the confirmation of special types of work, the identification of employees, and the determination of the deemed payment period, the file has no effect on our pension collection. As long as you reach the retirement age stipulated by the state and the accumulated payment period of old-age insurance reaches 15 years, you can go through retirement procedures and be eligible for a monthly pension.
To sum up:
1. Files cannot be stored in our own hands. If the enterprise does not have the right to keep the files, we can choose to keep them in the talent exchange center, the file management department where the household registration is located, or the third party authorized by the state to entrust the file storage institution to keep the files.
2. Not all pensions need to see our personnel files. Generally speaking, special work is regarded as the payment period, and employees' identity confirmation only depends on our files, and most of the rest are qualified through the actual payment period of our endowment insurance.
3. If the deemed payment period is involved, you must apply for the length of service certificate before retirement, otherwise even if there is a deemed payment period, it will not be merged into the payment period of our old-age insurance when you retire.
This is my view on this issue. Thank you for reading.
I am @ Workplace Respect, the workplace consultant around you!