In the process of management consulting project implementation, whether in process optimization or how to obtain real and accurate financial data and information, we often encounter the excuse that it would be good to get on the ERP system. This is a prejudice against the role of information management system in enterprise management.
Information management system is the basic tool of enterprise informatization, which undoubtedly has strong cooperation and enjoyment ability in enterprise business management, and can integrate the management of enterprise planning, sales, production, procurement, inventory, equipment and human resources, so as to realize the complete informatization of enterprise. However, from the implementation situation, the failure rate of information management system implementation is also amazing. According to statistics, up to 90% of the implementation has failed, so it is necessary to reflect and summarize the implementation of the information management system.
First of all, ERP software still has some defects, such as incomplete functions, inconvenient operation, poor flexibility and connection between subsystems. Secondly, the management module of ERP software is composed of a series of related data, and there will be differences in different degrees whether ERP suppliers understand enterprise data or enterprises understand the functions of each management module of ERP software. Thirdly, the docking between the business system and the financial system of ERP software is insufficient or not in place, which will lead to the distortion of information and data and make it difficult to judge.
Therefore, in addition to the optimized organizational structure, standardized accounting system, clear coding hierarchy, smooth business processes and other macro resources, the key to the successful implementation of the information management system is to establish a sound management system and formulate prohibitive operating procedures. This can provide sufficient guarantee for the successful implementation of the information system and make a large number of business information truly and completely reflected.
Management system, also known as internal control system, is a powerful means to standardize enterprise management behavior and cross-departmental boundary management.
Operating rules are a supplement to the process control of the information system itself, which not only guides the actions of operators, but more importantly, provides guarantee for the operating environment of each link.
In each operation step, the operator shall strictly follow the provisions of the operation manual, and the management system is the basis for data entry (i.e. original vouchers), review of the same matters between vouchers and documents, and correction of any doubts found; After settlement and adjustment of differences, clear, strict and specific provisions should be made for the inspection of financial and business systems.
Taking the payment process as an example, when generating payment information, payment requisition, contract (order), invoice, receipt document and quality inspection document are indispensable. The requirement of these vouchers is the necessary information to satisfy the system payment and related data input and output. For example:
Payment application form: payee name, bank name, account number, payment method, specification, model, quantity, amount, etc.
Contract: name of supplier, business content, payment terms, discount, etc.
Invoice: number, date, tax code, tax type, tax rate, etc.
Receipt: date, specification, model, quantity, location, etc.
Quality inspection sheet: various technical indicators and parameters, quality standards related to payment and settlement, etc.
Without the guarantee of management system and operation rules, it is difficult for information system to provide true and accurate information for enterprise management, make up for the defects of software, and finally lead to the failure of information management system implementation.