Methods, materials and matters needing attention of contacting tutors.
1。 You can use various tools, such as e-mail, letters, faxes and telephone calls. Recommend the most convenient and cheapest way to use email. Some tutors don't send emails and can only use other tools. If you have confidence in your Japanese or English, I suggest calling directly. Because the success rate of telephone calls is much higher than that of emails.
Materials to be prepared: self-introduction (photo of life can be attached), letter to tutor, research plan, grade certificate, recommendation letter, etc. The most important thing is the research plan. All the materials that can express your desire to study and prove your outstanding ability can be provided. It is also a trick to make the materials exquisite.
The frequency of contact, don't worry, be patient. It is normal to wait for a reply of 1 week. When writing letters, the tone should be respectful, both Japanese and English are acceptable, and Japanese is the best for liberal arts.