Step 1: Collect
The predecessor of archives is documents, which are scattered in social activities. After the file is processed, it is easy to find, choose scattered files and choose files that have the value of continuing preservation. After filing, it shall be kept by the archives management institution of the unit.
Archives with long-term preservation value after several years should be handed over to the relevant archives for preservation according to regulations, which is the collection of archives.
Archives collection is a process from decentralization to centralization, and it is the starting point and the first link of archives work.
Step 2: Tidy up
The collected files are messy, because there are many files and their contents are complicated. In order to facilitate management and utilization, it is necessary to classify the messy files and make them standardized and orderly, which is the arrangement of files.
Archival arrangement is from disorder to system, from disorder to order, which is the basis of archival work.
Step 3: Keep it.
With the passage of time, due to the influence of various natural and human factors, archives are always in a process of gradual self-destruction, and even cause sudden damage, such as: paper becomes yellow and brittle, handwriting fades, fire, flood, moth-eaten, mildew and so on.
In order to solve the problem of continuous damage and long-term utilization of archives, we must properly keep archives and take various effective protection measures to ensure the integrity and integrity of archives and prolong their life. This is the preservation of files.
Step 4: Identify
The number of files is increasing day by day, and some files have lost their preservation value. In order to prevent files from being complicated, it is necessary to eliminate files that have lost their preservation value and destroy them. It is also necessary to distinguish the preservation values of different files in order to preserve them at different levels and play the role of important files. This is a file appraisal.
Step 5: Statistics
The scientific management of archives requires a comprehensive understanding of archives and archives work, so as to achieve "know fairly well" and "clear family background".
Therefore, statistics, analysis and research on archives and archives work is the statistical work of archives.
Step 6: Search
There are many files, which are basically arranged and stored according to their own laws, but the requirements for using files are specific and multifaceted.
When users are faced with a sea of files, it is like "looking for a needle in a haystack" to find the files they need. Therefore, it is necessary to compile a complete set of retrieval tools to reveal the contents of archives in various ways for archivists and users to use to solve the specific needs of a large number of archival resources and users. This is a document retrieval job.
Step 7: development and utilization
The purpose of keeping archives is to provide utilization services for the society and give full play to the role of archives.
In order to give full play to the role of archives in time, archivists need to explore various ways, adopt various ways and means to study and excavate archives, introduce archives (rooms) to users and provide archives information services, which is the development and utilization of archives.
The Relationship of Seven Business Links in Archives Work
(1) Every business link is an important part of archival work, which is essential and relatively independent.
(2) Each business link is relatively independent, but not absolutely independent. We can't divide the order mechanically, but pay attention to the connection, intersection, penetration and influence of business links, so as to achieve comprehensive, overall and coordinated development.
(3) All business links are interdependent and interdependent as a whole, and all business links are inseparable.
For example, collection must be combined with sorting and identification, and sorting and retrieval must be combined.
(4) There is a basic connection between all business links, that is, the collection, sorting, storage, identification, statistics and retrieval of archives create conditions for the development and utilization of archives, which belongs to the basic business work of archives, so archives work can be divided into basic business work and development and utilization work.
Relationship: without basic business work, it is impossible to carry out development and utilization work. Without the development and utilization work, the basic work of business will lose its meaning of existence and the goal of work.
To deal with the relationship between the two, no work can be ignored or underestimated.