(Henan Geological Environment Monitoring Institute)
Developing and utilizing the industrialization of geological archives information resources service cluster is an important measure to implement Scientific Outlook on Development, an important innovation to realize the service of geological work and keep pace with the times, and a major change to the traditional service concept, service mode and service ability.
Keywords: new trends in the development and utilization of geological archives information resources
Archives utilization is the most direct means to exert and realize the value of archives, the fundamental purpose and final destination of archives work, and the eternal theme of archives work. With the rapid development of information technology, it is the only way to improve the utilization rate of archives by using computer and network technology to develop and utilize archives information resources.
In recent years, the informatization level of land and resources archives has been continuously improved, and the development and utilization of archives network information resources have been continuously strengthened. Digital archives has been put on the agenda, with large and medium-sized relational database as the management platform, scanning and managing geological archives catalogue and some archives entities, realizing the gradual development from providing machine-readable catalogue to providing full-text scanned documents; Some archives realize information processing and information sharing within an archives through local area network; Many archives rely on the Internet to establish archives websites, which provide a public channel for electronic archives information resources of geological archives.
Geological archives are important basic information resources formed by geological work, and have important functions of repeated development and utilization and long-term service. At present, there is still a certain gap between what geological archives information resources can play and what they should play: scattered information, insufficient comprehensive research, low degree of digital informationization, poor service channels and poor service ability, and the great potential value of geological data information has not been fully exerted.
With the continuous progress of China's socialist modernization and the increasing prosperity of scientific and cultural undertakings, some new features have emerged in the development and utilization of archives, one of which is that archives users have put forward higher requirements for the service quality of archives departments. They not only ask the archives department to provide the original files, but also ask the archives department to compile the reference materials they need; The archival department is required to provide not only the original archival information, but also the secondary archival information and even the deep-processed tertiary archival information. In order to meet this new demand, the current development and utilization of archival information resources, in addition to the traditional way that libraries provide paper archives reading, is opening up more ways for users to contact archives. The effective ways of development and utilization are: file consultation, file borrowing, file information report, file exhibition, editing and research service, information service, retrieval service, characteristic service and consulting and certification service.
1 Establish a user-oriented information service system.
1. 1 should have scientific service object and content positioning.
When providing geological archives information service, the geological archives department should scientifically locate the service object and service content. In particular, it is necessary to make scientific use of land and resources archives websites to provide different information services for different clients and people. Taking the geological archives resource information with great social demand and high public concern as the breakthrough point, the archives information in the collection is processed and then published through the website to expand its influence. Such as geological disaster assessment, groundwater research, geological park planning, geological disaster prediction, these hot spots of high public concern, the focus is on the publicity and popularization of archival information.
The website is oriented to professional users in the field of geological work, and provides information management columns to provide services. Facing the users of academic research, academic researchers are concerned about the useful geological archives information resources for their own research, especially the comprehensiveness and accuracy of these useful geological archives information. In view of this feature, the website provides it with convenient information retrieval service. For example, a series of instructions for file search can make preliminary preparations for users to query files, saving users a lot of time and energy; Archives introduction series, providing users with specific guidelines on how to use archives, giving relevant background knowledge and suggestions for further research.
1.2 Design various information acquisition methods for users.
Designing various information acquisition methods for users can make it more convenient for users to use various types of geological archives information resources. Such as database query and utilization service of archival information resources, retrieval and utilization service of online archival information resources, online archival utilization consulting service, archival information transmission service and targeted information service provided to users according to their special requirements, that is, personalized service. , give full play to the great potential energy and function of geological archives information resources.
1.3 provides users with a powerful means of information retrieval.
Information retrieval is an important means of information service. In order to make users obtain the required geological archives information more conveniently and quickly, we should provide them with powerful retrieval tools and methods and provide users with super information retrieval means. The construction of directory database can provide various ways of archival information retrieval. Users can browse the file directory according to their personal needs, and can also query the directory according to the characteristics such as theme, time and file number. Multi-level information directory database provides a variety of local and remote query methods, and gives detailed file sources. PROCAT online catalog retrieval screen provides a variety of retrieval methods, such as free retrieval, guided retrieval, document number retrieval, simple query, skilled query, advanced query and so on. In advanced retrieval, we can improve the recall and precision by setting corresponding conditions, such as keywords, dates, topics, topics and so on. Use standard terms to reduce the query difficulty.
2. The establishment of geological archives information directory network
Establish a directory network of geological archives information to facilitate a wider range of users to retrieve archives information. People can get the required file information faster. Deep processing and integration of geological data information resources can improve the concentration and correlation of geological data information, form a distributed and multi-level geological data information service ability that can meet different needs, and promote the development of geological data information service industry.
(1) Accelerate the construction of the file-level catalog database of the existing collection archives, meet the speed of retrieval and utilization of archival information, and accelerate the sorting, description and database construction of the existing collection archives catalog. Establishing the database of archival information compilation and research achievements, through strengthening the management of its right to use, not only protects the information security of the database of compilation and research achievements, but also protects the intellectual property rights of the compilation and research achievements.
(2) According to the utilization demand, actively promote the digitization process of some important thematic or thematic files, especially those that are precious, easy to be damaged and have high utilization rate, and establish a full-text file retrieval database to improve the utilization rate of files. Regularly summarize feedback examples from grass-roots units, grasp the development trend of archives utilization, and provide technical basis for government economic decision-making.
(3) For newly generated electronic documents, active measures and scientific means should be taken to strengthen the management, development and utilization of electronic documents. With the development of information technology and e-government, electronic documents will become the main source of archives information resources in the future. Therefore, in the process of developing archival information resources, archives directly manage and develop electronic archival information resources and digitize traditional archival information resources to facilitate storage, development and utilization, which are two basic behaviors of modern archival information resources development.
3. Establish information navigation service
Information navigation service makes the retrieval of network archives information convenient and fast, and the linked web pages open quickly and effectively, which is a new trend in the development and utilization of archives information resources.
Today, with the rapid development of commodity economy, social benefits and economic benefits should develop simultaneously. Especially in the development and utilization of social public welfare archives information resources, we should pay attention to the utilization benefit strategy of geological archives resources: when geological archives departments provide archives information services for archives users, they should consider both economic benefits and social benefits. Generally speaking, it includes the following two forms of archival information utilization services:
(1) Get the service for free. Free download service of public archives information resources on archives websites; Information retrieval service of library archives.
(2) paid use of services. Through the archives website, provide the integration service of special archives information. For example, users put forward a service demand of a theme through the website, and the archives can provide comprehensive archives of the theme according to the collection, sort it out, and then deliver it to users through the network. This kind of information service needs to process archival information, which is research-oriented and should be paid service.
At present, the digitalization process of archival information in China is advancing continuously, but there is still a big gap compared with the advanced national archival information network in terms of online acquisition mode, full-text acquisition ability and resource richness. Therefore, the construction of China's geological archives website needs to integrate different levels of archives information resources in an "integrated" mode, establish archives information portals, realize cross-database retrieval, and establish a "one-stop" information acquisition mode. At the same time, it is necessary to speed up the digital construction of archives at all levels and types of archives, enrich the construction of online archives database, timely deliver open resources of different carriers to users through the Internet, and gradually improve the full-text acquisition ability of archives resources, especially the networking at the national, provincial, municipal and county levels, and conduct full-text retrieval, scanning, integration and utilization of a large number of original geological archives information stored in grassroots archives. At the same time, due to historical reasons, the original files of grass-roots protection and rescue were damaged, incomplete and lost. At the same time, we should do a good job in the auxiliary work of file search.
In today's society, the level of development and utilization of information resources has become an important symbol to measure a country's comprehensive national strength. The standard for testing and evaluating archival work is no longer measured by the number of archives it has, but by its ability and quality to provide various forms of information for archival users. Therefore, it has become the central task of archival work to deeply develop and utilize archival network information resources and effectively provide the best ways and conditions for the utilization of archival resources. Promote the industrialization of geological information services by clustering geological information services, extend the industrial chain based on providing public service products and expanding value-added services of geological archives, and gradually form the industrialization of geological information services, which will provide strong support for establishing service-oriented land and resources departments and enhancing macro-control capabilities.