What does a complete bidding document include?

Bidding documents can be divided into three parts according to their functions: first, bidding announcement or invitation letter, instructions to bidders, bid evaluation methods, bidding document format, etc. , mainly expounds the general requirements of the project subject to tender and the rules of bidding activities, which are binding on all parties involved in the project bidding activities, but generally do not constitute contract documents; Second, the bill of quantities, design drawings, technical standards and requirements, contract terms, etc. A comprehensive description of the requirements of the project subject to tender is not only the main basis for bidding activities, but also an important content of the contract documents, which is binding on the tenderer and the winning bidder; The third is reference materials for bidders to understand and analyze the reference information related to the bidding project, such as project address, hydrology, geology, meteorology, transportation and other reference materials.

A complete project bidding document should include six main parts:

1. Invitation to bid. This paper mainly briefly introduces the name of the purchaser's unit, the name and content of the bidding project, the bidding form, the bidding time and place, the bid opening, the name, address and contact information of the contractor.

2. Instructions to Bidders. Refers to the substantial requirements put forward by the tenderer to the bidder, including: the source and amount of bidding funds; Qualification requirements for bidders and qualification documents to be submitted; Criteria for qualification examination; The contents of the tender documents and the specific project scope of the tender offer; Provisions on bid bond; Provisions on bidding procedures, deadline, validity, modification and withdrawal; Evaluation criteria and procedures, etc.

3. Technical requirements of the procurement project. Refers to the technical specifications and standards put forward by the tenderer for the project subject to tender. According to the requirements of the subject matter, generally, internationally or domestically recognized standards can be adopted, such as ISO standards, China's national standards or industry standards. However, according to the relevant regulations, if there is a national mandatory standard for the project subject to tender, the tenderer shall also put forward specific requirements for the technical standards of the standard.

4. The contract requirements of the procurement project. Refers to the main terms required for the tenderer to sign a contract for a project subject to tender. Generally speaking, the procurement contract should include the following main contract terms: the rights and obligations of both parties to the procurement; Provisions on transportation, insurance and acceptance; Provisions on price adjustment procedures, payment terms, methods and payment currency; The amount of the performance bond, the conditions for suspension and dissolution of the contract and the subsequent treatment; Procedures for resolving contract disputes; Liability for breach of contract.

5. The format part of the tender. At present, the relevant state departments have issued the format of project bidding, which can be explained in other parts in words without listing separately. Other types of tender formats are provided according to the style issued by the government procurement management department.

6. Subcontracting requirements. In general, this part is not needed, and it is only needed when the bidding project belongs to a large and complex construction project. Its main content is to specify in detail the division of each bid section and the requirements for determining the construction period in the tender.

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