1, understand the essence of the minutes and grasp the key points of work.
What is the essence of meeting minutes? For example, Shi Zhezhi, who was born in a top consulting company, said in "Reliable: Basic Work Skills from Top Consultants": Meeting minutes are to turn decisions into words as the basis for the future. An excellent meeting minutes can clearly understand what the participants discussed even if they didn't attend the meeting through concise words; What are the main topics involved? Under each topic, what views and opinions of the main participants have been finally reached, and what matters need further discussion; What follow-up work has been arranged according to the resolution, who is responsible for these work and when will it be completed? In short, it is to discuss what has been achieved, what resolutions have been reached, and what follow-up work has been arranged.
2. Skillful use of summary templates will be more professional.
Knowing the core content of meeting minutes, you can make a template of meeting minutes, organize the recorded contents in an orderly way, and look more professional in form.
The following is a template of meeting minutes commonly used in whale meetings. You can use this as a framework and call it directly every time you write the minutes of the meeting.
Meeting minutes template includes the following aspects:
0 1 Key information is marked in advance.
Before the meeting, complete ① the meeting theme, ② the participants, ③ the meeting time and ④ the meeting place. The function of this information is: easy to find, and there will be no panic in the meeting.
02 clever use of record column
During the meeting, the meeting information is recorded in the record column, so it is necessary to pay attention to the classification of the information. It is suggested to leave a blank beside it in order to increase the note information.
Excerpts from the main points after the meeting.
After the meeting, while the memory is still clear, record the summary of this meeting in the key column. You can also write an outline when you are in a hurry, also to find the key points quickly later.
04 Follow-up after the meeting
After the meeting, write down what I will do next and give a deadline. Write down what others will do next, and also indicate the deadline. This makes it easy to track the progress of yourself and others after the meeting.
05 remarks supplement
If you have some scattered ideas, you can write them in the first note and add them to the overall record when you sort out your ideas after the meeting.
3. Grasp key links and output accurately and efficiently.
How to output meeting minutes accurately and efficiently? Just grasp the three links before, during and after the meeting.
Before the meeting:
1. Ask the conference organizer to understand the conference theme, conference topics and core participants, so that you can predict in advance which are the core contents and whose speeches need special attention;
2, as far as possible in advance to obtain the participants' speech materials or background information;
3. Prepare a recording pen and an A4 paper for each meeting topic.
During the meeting:
1. Pay attention to the speeches of the host, decision makers and core participants;
2. Record the facts and data, opinions expressed and opinions put forward by the participants, especially the core participants, on A4 paper corresponding to the theme of the meeting, so as to save the time for post-sorting.
3. If the typing speed is fast, you can record the meeting materials directly with the computer, saving the time of inputting them into the computer later.
After the meeting:
1. Use the meeting minutes template to organize the meeting minutes according to the recorded contents;
2. Listen back to the recording of the meeting minutes to see if there is any important information missing; Before the formal delivery, please ask the key personnel attending the meeting to help confirm whether there are any omissions or modifications;
3. Minutes of meetings involving major projects or talks with external companies must be submitted to the immediate supervisor for confirmation.
4, grasp the core points, flexible application
We can directly use the template of meeting minutes to organize general meetings, but after understanding the essence of meeting minutes, we can flexibly adjust the content order of each part to highlight the key points for special projects.
For example, discuss strategic cooperation with partners and finally reach a cooperation framework. In the minutes of this meeting, everyone is most concerned about the final resolution. Then, after the time, place, participants and topics, the content of the cooperation framework (meeting decision) reached at the meeting can be put at the forefront, that is, the conclusion is made first, and then the main viewpoints and topics of all parties in the communication are displayed. The essence is the basis for making decisions, followed by the next work arrangement.