Summary of archives and its information management 1 Guodian Chifeng Chemical Co., Ltd. under the guidance of relevant departments of Guodian Mengneng Company, closely around the task of enterprise development and engineering construction center, earnestly implemented relevant laws and regulations of the state and group companies, and made great efforts to do the basic work of archives management and information construction. Strive to promote the archives management and informatization construction of the company into a scientific, standardized and institutionalized management track. The management of all kinds of archives and the utilization of modern information technology and information resources have achieved certain results. The development of archives management and informatization construction is reported as follows:
First, the basic status of file management and information construction
(1) The investment in personnel and facilities has begun to take shape, which basically meets the needs of the enterprise in the capital construction stage. At present, the company attaches great importance to file management and information construction in the case of shortage of personnel and office space in the capital construction stage. In terms of file management, the company currently has two full-time file managers, a temporary file management office and three temporary file warehouses. In terms of information construction, the company has two full-time staff, set up an internal LAN with tree topology structure, and realized the entrance and exit bandwidth of optical cable with 8MB. There is a 20-square-meter central computer room, equipped with Huawei's 100-megabit firewall, 3 dedicated servers for material system, financial system and file system. The total number of network terminal computers exceeds 200, and it is equipped with OA office system of Beijing Jinhe Software Co., Ltd. The file management software adopts the file management system developed by Beijing Dongfang Yangfei Software Company, which is currently in the early training stage. At present, the material system software has completed the basic work such as system architecture deployment, basic data entry and process testing, and has been put into trial operation.
(two) to establish and improve the system in a timely manner, and gradually standardize the management of archives information. This chemical company is a newly-built enterprise. In order to standardize the management of archives as soon as possible and promote the progress of the project construction, the company has formulated the Measures for Archiving Construction Project Archives of Guodian Chifeng Chemical Co., Ltd. (Provisional) and the Measures for the Administration of Special Acceptance of Project Completion Archives Declaration, and attached the Form of Archiving Scope and Storage Duration of Documents and Materials of Capital Construction Projects. At the same time, according to the archives management requirements of the group company, various rules and regulations such as archives secrecy management system, archives warehouse management system, archives informatization construction management method, electronic file filing management method, scientific and technological file management system, audio-visual and physical file management system, file management system, information management method, etc. have been formulated to ensure that archives management and informatization construction work can be followed by laws.
(3) Strengthen the file arrangement in the capital construction stage to keep the true face of enterprise history. In order to prevent the problems such as incomplete preliminary data and unclear filing responsibility in the project construction process, under the unfavorable conditions of tight time, heavy tasks and few personnel, the company's file managers keep abreast of the progress of various projects, attend the completion acceptance meetings of various projects, do a good job in unpacking and registering equipment, and carefully collect all kinds of documents that should be filed and lost in personal hands to improve the filing rate.
Specifically, the following aspects have been done: First, all kinds of documents and materials in the early days of the establishment of the company have been collected, classified, sorted and compiled; Secondly, the bidding documents of completed equipment and engineering projects are sorted, bound and assembled, and the bidding document catalogue is gradually standardized and standardized according to the requirements of Mengneng Company; The third is to register, classify, sort out and compose papers for scattered documents and materials of technical department, equipment department, material and equipment department and planning department; Fourth, the completion files of completed projects such as offices, equipment, spare parts, instrument and electrical storage, roads in the factory, temporary roads in the factory, temporary works and shift dormitories have been received, and the completion files of various projects have been classified, registered, sorted and compiled according to standards; Fifth, the electronic documents formed in the bidding process are classified, sorted and burned.
(4) Improve the utilization efficiency of archives and serve the overall situation of engineering construction. The general purpose of archival work is to provide archival information and serve the company's engineering construction and central tasks. Since the company's archives work, it has vigorously developed archives information resources, standardized archives utilization behavior, and promoted the construction of effective archives service. Over the past year or so, the company's archives room has provided more than 800 loans of various files and copied more than 20,000 documents.
(5) Pay attention to personnel business training and constantly improve management level. For a long time, the company has attached great importance to archival work. In March this year, the company organized archivists to visit Shanxi Tianji Group. In May, organize personnel to participate in the ninth professional training course for archivists organized by the National Archives Bureau, and systematically study professional courses such as file management; In June, the training of computer application knowledge for new employees was held.
Through various trainings, employees can learn new knowledge, new methods and new ideas of archives management and informatization construction, laying a solid foundation for further improving the level of archives management and informatization construction of the company.
Second, the file management and information construction problems
(1) In the company's engineering construction, some projects are designed, tendered and constructed at the same time, and there are some problems such as missing items and irregular arrangement in the bidding documents of individual equipment and projects.
(2) The document classification scheme of chemical industry is different from that of electric power enterprises. Our company is the first chemical project of Guodian Group, and there are differences between systems in document classification process. At present, the company's archives are classified according to chemical processes and job numbers, and the categories do not violate the power system classification scheme. I hope that the superior competent archives department will give guidance and further clarify the working standards.
(3) Because the company is in the period of comprehensive construction, the office building has not yet been built, the archive room is temporary, the area is small, and various safety protection facilities are not complete, so there are certain security risks in the archive room.
(D) The professional level of the company's communication system and computer network maintenance personnel is low, which cannot fully meet the development needs of modern coal chemical enterprises.
Third, the next step of work ideas
(1) Further increase capital investment. The office building of this company will be completed in the second half of the year. We will plan the layout of the company's future archives warehouse and the configuration of various facilities according to the relevant standards of national archives management, and make various equipment procurement plans in advance to ensure that the company's archives work is on the right track as soon as possible.
(2) Pay more attention to information security. The company will seriously strengthen internal management, establish and improve the management system and post responsibility system, put the responsibility of file management and information construction on people, strengthen the management of confidential files, and earnestly do a good job in the security and confidentiality of file information systems. Back up different computers regularly, protect all kinds of data, ensure server security and network security, and strengthen computer virus protection.
(three) to strengthen the professional training of archives management personnel. In order to further strengthen the standardized management of archives and continuously improve the modernization level of archives management to adapt to the archives work in the new situation of modern chemical enterprises, the company will continuously strengthen the training of personnel at all levels and improve the comprehensive quality and professional ability of archives management and informatization professionals.
(4) Strengthen the propaganda work. In the future, we will vigorously publicize the significance of archives legal system and enterprise informatization construction, constantly strengthen the archives awareness of personnel at all levels, and constantly accumulate information in daily work, forming a good habit of "who handles and files" to ensure the integrity and integrity of the company's archives.
Although chemical enterprises have established the basic framework of file management and informatization in a relatively short period of time, which meets the needs of enterprises in the capital construction stage, we clearly realize that there is still a huge gap between the file management and informatization construction of chemical enterprises and domestic excellent enterprises. In particular, the company's strategy of establishing a national first-class chemical enterprise puts forward higher requirements for our file management and information construction. How to meet the needs of enterprise development, how to provide decision support for leaders and how to further improve the management level of the company through the application of information technology are all important work contents that we should consider and implement now and in the future.
Summary of Archives and Information Management 2 In a blink of an eye, a year has passed in a hurry. Looking back on the past year, in xxx (the unit where the post of archives and information management changed), I always adhered to the attitude of "being on the job for one minute and doing my duty for 60 seconds", made great efforts to do a good job in archives and information management, and always strictly demanded myself to correct my working position and attitude. With the care of leaders at all levels and the support and help of my colleagues, I have been active and diligent in archives and information management, successfully completed this year's archives and information management tasks, and fulfilled the responsibilities of xxx (the unit whose archives and information management positions have been changed) archives and information management positions, with excellent performance in all aspects, which was unanimously affirmed by leaders and colleagues. The research and work of archives and information management in the past year are briefly described as follows:
First, be strict with yourself ideologically and constantly improve your self-cultivation.
Over the past year, I have always adhered to the correct values, outlook on life and world outlook, and guided myself to study and work in xxx (the unit where archives and their information management positions have changed) archives and their information management positions. Although I am in the post of archives information management, I always pay attention to international current affairs and the latest spirit of the central government, and constantly improve my sense of belonging, identity, dignity and honor to my motherland, nation and culture. Conscientiously implement the central line, principles and policies in the archives and information management posts of xxx (where the archives and their information management posts are located), fulfill their duties in the archives and their information management posts, and make contributions to the country within their capacity.
Second, strengthen study at work and constantly improve work efficiency.
The times are developing, society is progressing and information technology is changing with each passing day. The work related to xxx archives and its information management posts also needs to keep pace with the times, and it needs to constantly learn new knowledge, new technologies and new methods to improve the service level and efficiency of archives and its information management posts. In particular, learn the legal knowledge and latest policies related to archives and their information management. Only in this way can we improve the professional level and personal ability of xxx archives and its information management posts. I regularly study the professional knowledge of xxx archives and its information management post, sum up and absorb my predecessor's work experience in xxx archives and its information management post, and constantly make up and improve my shortcomings and deficiencies in xxx archives and its information management post, which greatly improves my overall work quality.
Looking back on the past year, I have made great progress in the work of xx (the unit that changed the archives and its information management post) archives and its information management post, both ideologically and in work and study, but I am also clearly aware of my shortcomings in the work related to xxx archives and its information management post. Mainly manifested in the theoretical study is far from in-depth, especially the ability to apply ideological theory to the practical work of xxx archives and its information management posts is still relatively lacking. In the future work of xxx archives and its information management, I will develop strengths and avoid weaknesses, overcome my own shortcomings, study the relevant knowledge of xxx archives and its information management seriously, work hard, be proactive, do better, and work hard to realize the Chinese dream. Looking forward to the new year, I hope to make persistent efforts in the future work of xx (the unit where archives and information management posts are located), continue to maintain a good working attitude, be not afraid of hardship and fatigue, pay more and complain less, and do a good job in archives and information management posts. At the same time, we also need to strengthen our own file information management level and professional ability. In the future work, I will strengthen communication and discussion with colleagues in archives and information management positions. We should continue to do things in our own jobs, honestly, and strive to make greater achievements for xx (the unit that changes the post of archives information management).