The first greeting can start with a friendly greeting, such as "Dear", "Hello" and "Hi". In the first few sentences, clearly express the reason and purpose of writing this message. For example, "I am writing to tell you", "I want you to know" and so on.
In the main part, state the information you want to convey in detail. According to the situation, you can provide relevant background information, facts or opinions, and try to express them clearly. Use concise and coherent sentences and paragraphs to ensure that readers can understand what you mean. At the end of the letter, express thanks, greetings or expect a reply. Appropriate concluding remarks can be "Thank you for your attention", "Wish you all the best" and "Looking forward to your reply".
Matters needing attention in writing messages
1. Consider the receiver: Before writing information, consider the background, situation and needs of the receiver. Adapt to the recipient's language and style, and try to express it according to their interests and concerns.
2. Concise and clear: express your meaning in concise and direct sentences. Avoid long sentences and complicated wording to avoid misunderstanding or confusion.
3. Clear structure: Organize information into organized paragraphs and titles, so that readers can easily read and understand. Mark the topic, content and conclusion separately to make the information easier to read and understand.
4. Avoid grammar or spelling mistakes: Before sending information, be sure to carefully check and proofread spelling, grammar and punctuation errors. Use spelling and grammar checking tools to help you eliminate potential mistakes.
5. Respect politeness: maintain a respectful and polite tone and avoid using impolite or offensive language. Communicate with the recipient in a friendly and professional way.
6. Be clear about your purpose and main points: When writing a message, be clear about your purpose and main points. Express clearly what you want to convey and make sure that the other person can understand you.
7. Avoid sensitive topics: When writing news, avoid talking about sensitive or controversial topics, especially in personal or professional communication. Be neutral and objective, and respect different viewpoints and positions.
8. Timely reply: reply to the information as soon as possible to show respect and concern. If you can't reply immediately, you should reply as soon as possible and tell the other party when there will be a reply.