Annual Summary of Archives Management 1 Under the leadership of the Municipal Party Committee and the Municipal Government, and under the guidance of the Municipal Archives Bureau, our bureau earnestly implements the spirit of the document Notice of the General Office of the Municipal Party Committee on Printing and Distributing the Special Objectives and Tasks of 20xx Annual Archives Work (No.Du Fa [20xx] 17), and earnestly pays special attention to the specific archives management according to the national archives law. In order to enhance employees' awareness of archives management and improve relevant mechanisms, The annual archival work of 20xx is summarized as follows:
First, leaders attach importance to it, publicize it in place, and establish and improve the archives management mechanism. At the beginning of the year, our bureau conveyed the general arrangement of the Notice on Printing and Distributing the Special Objectives and Tasks of Archival Work in 20xx to all the staff, and made a special study and arrangement for doing well this year's archival work.
First, a leading group for archives management was established, headed by Comrade Dong Hongqiao, secretary of the Party Committee, and attended by heads of various departments and part-time archivists. This work is the responsibility of personnel with file management qualifications, and each department has set up an information officer.
The second is to further establish and improve various rules and regulations: the responsibilities of archivists, confidentiality system, file access and utilization system, file receiving system, file storage system, file arrangement system, file registration system, file data collection system, file appraisal system, file inspection system and file management work procedures have been formulated.
Third, experts in archival work are invited to our bureau for special guidance, to teach the basic knowledge, significance and implementation methods of archival management, to introduce the advanced experience of archival management at home and abroad today, and to study the Archives Law and other laws and regulations, so that all the staff of our bureau have enhanced their awareness of respecting history and information and improved their working ability.
Two, pay close attention to implementation, responsibility in place, and earnestly do a good job in file management.
The nature and task of our work make our archives professional, continuous, high-tech and confidential, which determines our great responsibility in archives management. To this end, according to the unified deployment of the bureau's archives management, the first is to determine the objectives and tasks from six aspects: organizational management, infrastructure, business construction, archives informatization construction, and archives information development and utilization, and decompose them into bureau leaders, responsible departments and individuals, sign a target responsibility letter, and truly implement the tasks, time and personnel. Second, strictly follow the procedures for receiving, identifying, sorting, keeping and utilizing documents:
1, pay attention to receiving files, data and collecting information daily. All fully processed documents, drawings, pictures, electronic documents, physical objects and other files will enter the archives room of the bureau within one month, and the bureau will handle them according to the procedures and submit them to the Municipal Archives Bureau in time; Widely collect contemporary new policies, regulations, theories, high-tech and other documents related to planning and construction, and expand information sources;
2. Before the archives are put into storage, the authenticity, integrity, availability, timeliness and confidentiality are classified, identified and processed, which is beneficial to dynamic management. Then the files are sorted, kept, classified, numbered and registered, which enhances the preservation value and utilization value of the files.
3. When the files are put into storage, they should be stored in the designated classified storage counter, so as to ensure that the file directory, file name and file storage location are coordinated with the computer management catalogue, so as to facilitate the inventory and utilization of the files;
4. After the archives are put into storage, strengthen the storage, safety and confidentiality of the archives, insist on cleaning the warehouse once a month and killing insects once, and do a good job in fire prevention, theft prevention, insect prevention and mildew prevention; Insist on testing the electronic document carrier and environment every six months, check the information preservation in time to prevent magnetization, radiation and collision; Bureau every six months to conduct a comprehensive inspection of the overall archives work, especially the implementation of the archives management system, safety protection, standardization and other aspects of the inspection, found hidden dangers and problems in a timely manner;
5. Make good use of archives, on the one hand, properly keep and protect unused archives, on the other hand, provide consulting services to the society according to the procedures of approval, registration and distribution for available archives, which has good social effects. 20xx annual documents and archives of our bureau *** 108, including 62 permanent volumes, 24 volumes in 30 years and 22 volumes in 20xx; 22 financial files.
Three, strengthen the construction of archives hardware facilities, to ensure the improvement of archives management.
This year, our bureau regards the construction of archives hardware facilities as one of the important tasks and pays close attention to its implementation.
First, in the case of shortage of office funds, special funds were allocated to set up 150 square meters of archives, and they were renovated and maintained, thus increasing the capacity of archives;
Second, it purchased 10 iron filing cabinet and a large number of facilities and articles such as fire fighting, anti-theft, insect prevention and burners, which improved the safety prevention ability;
Thirdly, 1 computer is set as the general information base according to the three categories of archives administration, business and science and technology, and it is networked with more than 30 computers around the world, which strengthens the internal information contact and * * * sharing and improves the work efficiency; Fourth, the sending and receiving, registration, information transmission and electronic file storage of documents and materials in various departments have realized office automation, and the scientific and technological content of file management has doubled, ensuring that the file management of our bureau has been improved.
Fourth, meet the superior inspection and strive for advanced file management.
According to the needs of our own work, our bureau organizes a comprehensive inspection of file management.
1, review and study the national archives law, confidentiality rules, reward and punishment measures and other relevant regulations to ensure that the inspection and supervision work has laws to follow;
2. Check the implementation of the target responsibility of archives management, link the target task with the reward and punishment measures, reward those who complete the task, and punish those who fail to complete it;
3, urge all departments to organize data, timely transfer to the bureau archives, to prevent file loss or leakage;
4, the implementation of a comprehensive inventory, according to the filing, repair, renewal, availability, destruction, turned over for inspection, sorting inventory files, rewrite the directory, computer registration, so that files are registered, kept and mastered. Through the joint efforts of all staff, our bureau was rated as the advanced unit of archives management in the city in 20xx.
This year, the archives management of our bureau has made great achievements, but there is still a gap from the requirements of higher authorities, especially in the accurate classification of archives and hardware facilities, which need to be strengthened and improved in the future work.
Xxxx Annual Archives Management Summary Xxxx Annual Archives Management Summary In a blink of an eye, XXX's internship period has passed. During this period, with the guidance and help of XXX leaders, teachers and colleagues, I got a preliminary understanding of file management and learned a lot that I couldn't learn in school, which benefited a lot. I summarized my internship in the past month as follows:
First, the main content of the internship
Theoretically, I studied the basic knowledge of archival science, archives management and other teaching materials, as well as the compilation of archives management system, archives classification and numbering rules, and documents and materials sorting rules of industrial enterprises.
Through theoretical study, I understand the basic tasks and work contents of file management; Understand the main contents and basic tasks of scientific and technological archives, the characteristics and requirements of scientific and technological documents and materials, classification and principles, and the requirements for collection, collation, identification, statistics and storage of scientific and technological archives. Understand the daily work flow of the archives and the job responsibilities of each position; Understand the operation steps of the file management system and the company's new file data; Studied the specific operation process of the file management system.
In practice, I can independently paste, paginate, file number, box, input into a microcomputer, establish a catalog database, print the back, cover, in-volume catalog, in-volume reference table and so on. ; Learned the basic operation and use of file management system.
The above is the teacher's careful guidance on the combination of theory and practice, which makes me familiar with archival work as soon as possible and gain some valuable practical experience.
Second, the internship experience summary
Just one month's internship life is both tense and novel, but it has also gained a lot. During this period, my tutor and colleagues gave me great help in my work and life. In life, their meticulous care for me makes me feel very cordial. At work, they taught me enthusiastically, and every detail was well taught, which made me adapt to the environment quickly. With their help and guidance, I learned a lot of basic knowledge of archives management, which made me have a certain understanding of archives work, expanded my knowledge, and was able to combine theoretical knowledge with practical knowledge and actively participate in related work. By participating in the work of printing pictures, I learned to print and cut pictures; Participating in the adjustment of the warehouse makes you not afraid of being dirty and tired, and is well received by the masters.
Third, the promotion and harvest of internship
One month's internship life is deeply touched. I know in my heart that I will complete my study and work tasks as a "student" and an "employee". I will study with an open mind as a student, strive to acquire theoretical and practical knowledge, and work with my colleagues in the company as an employee to help them complete their work. What needs to be improved is mainly the combination of written theoretical knowledge and practical operation drills, which can greatly improve my working ability with the passage of internship time.
There are four main aspects of the internship in just one month:
First, I learned practical knowledge by directly participating in the archives work, and at the same time further deepened my understanding of theoretical knowledge, which improved both theoretical knowledge and practical knowledge.
Second, I have improved my practical working ability and accumulated some valuable practical experience for my future work.
Third, I feel that I have gradually entered the role and gradually gained consciousness as a worker. Fourth, thoughts and behaviors gradually faded away from the naivety of the student days, gradually matured, and gradually integrated into the work group.
Fourth, the internship plan for next month
In the following work and study, with the guidance and help of the masters, I will strive to master the application knowledge of computers and information systems related to XX work, and be able to skillfully operate the "file management system". In addition, we should study hard, not only the knowledge of archives, but also learn more and more useful knowledge, increase knowledge content, enhance our own value, do more work within our power, make suggestions for our work, and complete the internship task with a good working attitude, strong working ability and diligence.
Three years have passed since the annual summary of archives management. Since I joined the company in April, I have learned a lot that I couldn't learn in school. The advice and guidance of leaders and the friendliness and help of colleagues have played a great role in my rapid integration and adaptation to this working environment. Since I joined the company, I have been mainly responsible for the file management of the company. Now I will report my main work in the past year as follows:
I. Work related to archives management
1. Since joining the company, company leaders have attached great importance to the management of company archives and set up a special archives room. As for the management of archives, according to the filing scope formed by the company and the existing filing methods, I have formulated the corresponding archives management system, file lending system and the filing content scope of engineering archives.
2. Because the company's files are mainly engineering files, I clearly take the project name, project number and time node as the main management methods. When looking for a file, as long as the file searcher gives the project name or project number, you can quickly find the required file.
There are many archived drawings of this project. Considering the fragility and oxidation of the drawings, we adopted the opinions of our colleagues and bought the' A2 Kraft Paper Drawing Bag' specially designed by the design institute to save the drawings, which can reduce the damage of the drawings and reduce the oxidation speed of the drawings.
4. With the increase of the company's engineering projects, the files have also increased a lot, so it is necessary to buy suitable filing cabinets for archiving and preservation. After entering the company, I classified the files in the archives room, counted the files of each filing cabinet, sorted out the file list of each filing cabinet, and bound it into a book to facilitate file search and peacetime management.
5. The filing and borrowing of company files need to fill in the corresponding filing form and file borrowing registration form, and the files must be returned to the archives room within the specified time. If the file needs to be borrowed again, you must fill in the renewal form. If a foreign company borrows files, it needs the consent of the leader to view them, but it seems that borrowing is not allowed. This can ensure that the company's information will not be leaked.
6. Archival work is trivial and needs to be taken seriously. The environment of archives is very important. In order to better preserve the files, I will keep the files clean and the air unobstructed every day. The sunshine should not be too strong. I will keep ventilation and use mothballs to prevent mold and insects from damaging files. At the same time, strengthen the management of archives, do a good job in the safety prevention of archives, close the door and lock it in time when leaving the archives, and turn off the power supply.
7. With the popularization and application of computers, the file management industry must be digitized. To this end, I scanned the information of the new project and saved it in the form of electronic files, and copied and saved the electronic files that have been formed with the relevant personnel of the design department, and asked them to archive the electronic files as much as possible when archiving. I will continue to work hard to find a better storage method for digitalization.
Second, other work
In addition to file management, I also try to cooperate with other work arranged by the leaders. During my colleague's three-month vacation, I tried to do a good job of handover.
1, complete the registration fee and course training notice for the continuing education of the second-level constructor.
2. Be responsible for the remittance of the company's patent fees, the payment of patent licensing fees, the processing of invoices and the international patent PCT.
3. Complete the work declared by the assistant engineer, and all five people passed smoothly.
4. Complete the submission of registration materials for registered consultants.
5. Complete the registration of the second-level constructor.
6. Responsible for the registration of survey and design qualification personnel of the company, and the submitted personnel have been successfully accepted by the Construction Department of Jiangsu Province.
7. Complete the 20xx annual membership fee payment of Yangzhou Survey and Design Association, the membership of China Textile Survey and Design Association and the annual membership fee payment.
8. Completed the registration, payment and training of special equipment personnel training (welder training), and all 6 people successfully obtained welder certificates.
9. At present, I am still responsible for the application of high-tech enterprises in the company. Some technical data have been completed, equipment pictures have been prepared, and some data need to be sorted out.
By working in these unfamiliar fields, I have learned a lot and gradually cultivated my patience and sense of responsibility. I think this is an opportunity to re-recognize another meaning of work, that is, unity and cooperation. My ability is limited, and I need to unite and cooperate with my colleagues to get things done well. If I don't understand anything, I will ask my colleagues, ask the leaders for instructions in time, and do a good job.
File management is trivial, and I have been trying to get familiar with all kinds of file management in a short time. Usually, I will do a good job in the management, filing, borrowing and copying of company files. Summing up the work of the year, although there has been some progress, there are still some shortcomings in some aspects. For example, there are not many creative ideas and a lot of imperfect work, which I need to improve in my future work. In the future, I will also make clear the procedures and direction of my work, and form clear working ideas in specific work, so as to do a better job in file management. In the future, I will continue to learn from my leaders and colleagues, carry forward my advantages, overcome my shortcomings, make persistent efforts, and do a better job. I hope to present a sincere, rational, persistent and determined me to everyone.