In recent years, the use of management software as an auxiliary management tool in power plant construction projects has achieved remarkable results. Relatively speaking, compared with power plant construction projects, the projects of power supply enterprises can basically be attributed to the characteristics of small capital scale, short project cycle and many projects, which also restricts the process of project management informatization of power supply enterprises to some extent. But from the management point of view, no matter whether the project is big or small, it has the same desire to improve the management level and accept new management ideas. So how to shorten these cycles? How to combine international advanced project management ideas with our actual work? Fushun Power Supply Bureau and PM2 software have actively explored this aspect!
Second, the analysis of the core ideas of international project management
A project is a one-time effort to complete a unique product or service. Project management refers to the application of specialized knowledge, skills, tools and methods in project activities to make the project meet or exceed the needs and expectations of project stakeholders. The guiding document of project management theory is PMBOK, a project management knowledge system published by American Project Management Institute. The core content of project management knowledge system is nine knowledge fields (including scope management, time management, cost management, quality management, human resource management, communication management, procurement management, risk management and comprehensive management, etc.). ) and five management processes (including starting, planning, execution, control and ending). The project management work of a specific enterprise is different because of its industry and enterprise's different roles in the project, but the key work corresponds to the four core areas of nine knowledge fields: scope management, time management, cost management and quality management, and the planning, execution and control process of five processes.
Thirdly, Fushun Power Supply Company introduced the achievements of project management informatization.
After the restructuring of Fushun Power Supply Company, Fushun Electric Power Development Co., Ltd. is responsible for the specific implementation of power grid construction. Fushun Electric Power Development Co., Ltd., as an independent engineering construction enterprise, is not only responsible for some power grid projects in Fushun area, but also undertakes some power grid projects for the society. In the process of project management, the main concern is to complete the project with high quality and deliver it to the company within the cost budget and time plan. The actual project management of a project is generally divided into three stages: project prophase, project implementation and project closing. Take project implementation as the main control stage, focusing on design, procurement, construction, etc. , through the management of its plan, schedule, cost, contract, quality and other aspects, to achieve the expected control objectives.
1. Design principles, design ideas and main functions of the project management system
1. 1. Design principles of project management system
(1) is close to the actual business and easy to use.
The operation of the project management system conforms to the actual project management business model, and the use method is easy to understand, simple to operate, and quick and convenient to master. Complete the random help and operation guide to assist the learning operation.
(2) Advanced management ideas and software technology.
This system should be based on the international advanced PMBOK (Project Management Knowledge System), with advanced project management theory and mathematical model, and combined with the national conditions of China. Products should be applicable, advanced, viable and sustainable mainstream technologies, and a technology platform that will not be outdated and develop healthily in the future.
(3) Good expansibility and adaptability
In view of the continuous development of business activities and organizational structure of enterprises, it can meet the needs of the expansion and change of the portal interface of organizations and employees at all levels. It can meet the requirements of dual-track operation of project management system and existing project management business. Ability to log in and access all functional applications with a single password. At the same time, it can provide an interface to import and export the basic data of the system, which is convenient for the data connection between this system and other systems (such as financial system, OA, MSProject and company website).
(4) High reliability and safety
Multi-level authority control prevents illegal operation and unauthorized use, and has the function of comprehensively tracking and recording operations. It is best to set up proxy service function to realize the functions of internal and external network isolation and data encryption and decryption, and to protect the data security of internal network. Have a variety of permissions settings such as ordinary employees, department administrators, department heads, company leaders, network administrators, etc. Provide a complete historical traceability function. An office space can be tailored for each project manager.
(5) Intelligent early warning mechanism
Dynamic early warning mechanism, highlighting the timeliness of supervision. In view of the objective situation of long working period, many objects and heavy tasks in project management, the system adds an intelligent early warning mechanism in the business processing process, and the system will automatically alarm the upcoming contracts, progress reports and other work, reflecting the timeliness of management.
1.2. Design idea of project management system
(1) Focusing on the project progress, carry out project management related to the project, such as funds, contracts, documents, expenses, procurement, resources and quality.
(2) The classified management of project contracts and documents is directly related to WBS. The contract payment plan is associated with WBS; Contract changes correspond to project changes;
(3) The read and write permissions of the system are allocated to the module level, and the permissions for core businesses such as project progress, project contracts and documents can be controlled to the data level.
(4) Material and equipment management based on WBS automatically generates equipment demand plan and purchase plan, and tracks the whole process of purchasing, warehousing and picking.
(5) Based on WBS quality management system, generate quality Gantt chart and fishbone chart analysis report.
(6) It is required to have earned value analysis function based on WBS, so as to provide guarantee for the future integration of enterprises with international standards. The source of cost data can be set at will from expenses, quantities, materials, resources and contracts.
(7) Based on the circulation approval of business data, business documents are directly reflected in the approval process.
1.3. Introduction of main functions of project management system
(1) Scheduling Planning Module
The schedule planning module includes project planning, project progress and other functions. By decomposing the WBS of the project, the project plan can be made from the perspectives of time, cost, resources, materials and equipment, engineering quantity, contract funds, quality, documents and the person in charge of each work package, and the progress can be reported from the above aspects, which is convenient for tracking and comparative analysis. The project progress report, image progress report and other reports reflect the project progress at any time.
The WBS coding setting function can set the coding rules of different projects at will. The software project template function allows users to save WBS as a template or generate it from a template, and exchange data with P3 and MSProject accordingly.
(2) contract management module
The contract management module takes key data information such as Party A and Party B, contract amount as the core, supplemented by contract payment plan and actual appropriation, contract change management, contract breach claim management, contract template and other functions, and is associated with WBS to generate various summary and detailed contract reports conveniently and quickly, thus achieving the management objectives of contract information storage, query and analysis.
(3) Material management module
According to the requirements of materials and equipment loaded on WBS, a general material and equipment demand plan can be formed for the project. According to the progress of the project, the arrival date of materials and the procurement lead time of the enterprise, the resources can be calculated and the procurement plans in different periods can be obtained. After the purchase requisition is approved, business documents such as purchase orders, receipt documents and issue documents will be generated to comprehensively track and control the planning, purchasing, warehousing, requisition and inventory of materials and equipment.
Purchase orders and receipt documents are associated with purchase contracts, which is convenient for analyzing and controlling appropriation plans and actual payments.
(4) Resource management module
Resource management with WBS as the core includes human resources, mechanical equipment and other resource elements. By analyzing the resource plan and resource load of the work package, the driving resources can be coordinated and optimized reasonably. Defining the responsible department and personnel of the work package is the basis of the responsibility matrix and resource center.
(5) Document management module
Document management module is not only a simple classification and preservation of various documents and technical data, but also an online editing of WORD and EXCEL files. It can also be associated with WBS to realize two-way management of projects and categories. You can query documents according to various elements, conduct rapid data retrieval and lending management, and record the ins and outs of data files; Permission control based on file level not only ensures the security of files, but also facilitates the editing of files by relevant personnel.
(6) Project tracking and reporting module
The project tracking module collects the project information that is commonly used in the project implementation process and needs special attention to generate a project comparison report, and compares the actual progress of the project with the plan from the aspects of time, resources, expenses, materials, equipment and cost, and finds out the deviation and reasons, which is the basis of project control. At the same time, report the information of some upcoming work, lagging work and key work to the senior leaders and managers of the project in time.
(7) Fund management module
The fund management module includes the functions of fund budget, fund plan, fund revenue and expenditure, fund report and so on. It takes the accounting project as the center, based on the category of fund income and expenditure, and reflects the planning and use of project funds in a real-time and comprehensive way around the WBS of the project, including cash flow estimation, planning, recording, forecast summary and detailed report.
The record of fund income and expenditure can be associated with contract appropriation, and can be perfectly connected with financial software through preset voucher template.
(8) Bidding management module
Realize the whole process management of bidding, bid evaluation and calibration. Division of bidding projects/subprojects, multi-level definition of project scoring standards and weights, expert scoring summary, and automatic generation of bid evaluation summary table, which is convenient for decision-making level calibration.
Detailed records of relevant information such as market reference price and previous contract price of bidding equipment and projects.
(9) Collaborative Office Module
Collaborative office module with workflow engine as the core, including work plan, message center, resource center and other functions, based on the project business platform, realizes online circulation and approval of contract funds, contract changes, schedule adjustment, material bidding and other services. Intelligent reminder function can be realized when there are new tasks to be handled (such as new news, contract approval, engineering change and other pending matters). ), the system automatically pops up a reminder window, which supports offline users' SMS notification, making the work convenient and efficient.
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