The subject of the email to the school should be as short as possible, but it is best not to leave it blank. Email without a theme will not be ignored, but the first impression is not very good, at least it shows that you have not paid enough attention to it. If there is an emergency, it is suggested to use phrases such as urgenthelp, which are concise but conspicuous.
In terms of address, we must first determine whether there is a contact name on the contact information on the school website. If so, it is strongly recommended to use the contact name directly, such as dear Mr. Babbrook, instead of ordinary dear Mr. or Ms. Of course, if the school doesn't provide it, it's best to use the dear sir or lady mentioned above, or the person who may be involved. This is another hint. Generally, university staff and faculty have their own mailboxes, most of which are related to their surnames, such as surnames and first names. So, when you see a mailbox named after someone, it's probably that person's work mailbox.
Next is the text, or to be concise. Because people in the admissions office have to read a lot of such letters every day, which are too long and cumbersome to make people feel uncomfortable instinctively. A clear and concise letter will unconsciously let the other party reveal more and more information in the process of answering.
The point is clear and coherent logic. This is not easy to do. Because we usually need to contact the school when there is a situation, and often this situation makes us very anxious and can't wait to find out everything at once. But the more you think about it, the easier it is to make things more confusing.
Before writing an email, you should put things in your mind, and it is best to jump out and look at the problem from a bystander's point of view. Think about the cause and effect. Why is there a problem? What caused it? Be sure to explain the background. If you ask it as a question, it will be very confusing. But don't go to the other extreme: many people talk about many things in a hurry and end up without asking anything. In this way, the person in charge of the school will be at a loss and the quality of the advice given will be greatly reduced. So remember, after stating things clearly, list the questions clearly and let others answer them one by one, and the purpose of the email can be achieved.
When listing problems, it is best not to put everything on the table at once. A dozen questions frightened each other at once. The best strategy is to start with the most urgent questions, and it is best not to have more than three questions in an email. The induction of problems should be organized, not repeated, and remember to be specific and not too general. The answer thus obtained is the most effective.
Generally speaking, universities in Britain will still reply to emails quickly, and some surveys show that emerging universities are particularly prominent in this respect. After receiving the reply, whether it is useful or not, you'd better write back to express your gratitude.
In addition, if it is not clear before, we can continue to discuss it in depth. It is best to reply directly by clicking the reply button, so that the original text will be quoted below to let the other party know that you have received the reply. More importantly, because the school handles a lot of such letters every day, quoting the following original text can help him recall your case. Of course, if the first reply achieves the goal, don't just ignore it. We should always keep in mind the traditional virtues of our country of etiquette and reply to others to express our gratitude.
Remember to write a few lines of my sincere greetings at the end. If you encounter holidays or weekends, don't forget to add a few words of Happy New Year or Happy Weekend, which will make people feel happy.
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