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Organizational management responsibilities of the company's project management
1, decision-making body:
The project management committee is the highest decision-making body of the company's project management, with the general manager as the director, and the members of the fixed committee are composed of the company's general manager, deputy general manager and assistant to the general manager. According to the nature of the project, the company can hire domestic and foreign industry experts as temporary members to join the project management Committee.
Responsibilities of the Project Management Committee:
A) Determine the annual project development plan;
B) Decide on the establishment and cancellation of the project;
C) Review the project plan, including schedule plan, cost budget and quality plan;
D) Hold a project stage review meeting: review the project stage report when necessary; View the project summary report.
E) Supervise the implementation of relevant systems for project management;
F) Make decisions on major milestones and major change plans during the project;
G) determine the project manager and evaluate the project manager;
H) Determine the performance appraisal principles of the project.
2. Daily management organization:
The project management office is a permanent organization for daily project management, and is responsible to the project management committee. It is now located in the company's operation and management department. The main responsibilities are as follows:
1, formulate various systems of project management;
2. Develop and maintain project management standards, methods and procedures;
3. Formulate specific annual project plans;
4, according to the relevant system of project management, project management;
5. Track the progress of the project in time;
6. Coordinate the resources needed for project development and external work of the project;
7. Organize regular review of the project;
8, save the relevant documents and materials in the process of the project;
9. Put forward suggestions for optimizing project management, mainly including: providing project management consultation and guidance for various projects of the company (10); Provide project management training for the company; Provide other support for enterprise project management.
Project manager
1. Generation of project manager: The project manager is appointed by the project management committee.
2. The qualification of the project manager:
A) In principle, the project manager must have one of the qualifications above b) senior designer, senior engineer, senior project manager or department manager.
C) Having worked in our company for more than one year, d) Having rich working experience in major related businesses of the project. Must have a deep technical background in R&D projects.
E) the ability to think systematically, f) the ability to weigh the project objectives reasonably, and g) the ability to think comprehensively and long-term about the planning and problems in the project.
H) Sufficient coordination ability, I) including: the ability to make full use of resources; Ability to organize and form a team; Ability to cope with crises and resolve conflicts; Ability to negotiate and communicate widely.
J) In principle, the project manager cannot (k) and (l) serve as more than two project managers at the same time.
Responsibilities of the project manager:
M) Ensure that the goal of project completion n) is consistent with the established goal o).
P) Rational allocation of project resources, q) Coordination of internal resources.
R) fully communicate and coordinate with all functional departments of the enterprise, and s) make the project go smoothly.
T) be fully responsible for the success of the project, u) be fully responsible for the planning, implementation, supervision and control of the project, and v) ensure that the project can achieve the expected results.
W) coordinate various contradictions within the project during the project, and x) make the project go smoothly.
Y) Form a good project team cooperation mode.
Z) Evaluate the performance of each member of the project team.
Aa) The project manager is obliged to report the progress of the project to the project management committee in written form on a regular basis, bb) Not copied) and accept the inspection and supervision of the project management office on a regular basis.
Rights and obligations of the project manager:
Dd) The right to organize projects;
Ee) Select project team members, and have the right to return those who are unqualified to the original department, and have the right to make suggestions on the personal development of project team members after the completion of the project.
Gg) The right to allocate and use the resources approved by the project (project personnel, project funds and general resources used by the project);
Hh) Decision-making power within the project;
Ii) The project manager has the right to apply to the project management office for holding phased project review meetings and project completion review meetings according to the project progress.
Jj) Have the right to apply for unplanned resources according to the needs of the project.
The dismissal of the project manager
1. After the project is completed and passed the review, it will be dismissed by the project management committee. In the process of project implementation, if the following major problems occur, the project management committee has the right to dismiss the project manager and re-appoint him after discussion:
First, the project manager and the project team members have great communication obstacles; Two. The work of the project team is difficult to progress;
Three. In the process of project management, the project manager, iv. The project seriously deviates from the plan;
The intransitive verb is not authorized by the project management Committee, and the project manager works beyond his authority. Even cause losses to the company;
Eight. The project manager's ability is not enough, and more than half of the project Committee put forward the need to replace the project manager.
In the course of the project, the project manager applies to the project management committee for resignation, and can be dismissed and re-employed after discussion by the project committee.
project group
The members of the project team are selected by the project manager or elected by the department manager. After the project team members are determined, the specific project team members will be reported to the project management office for the record.
1. The members of the project team vary according to different projects. 3. This method provides the necessary basic composition table of project team members (see attached table 1). 4. Other members can be supplemented by the project manager according to the actual situation of the project.
5. Once the project team is determined, 6. Members of the project team must obey the arrangement of the project manager during the project implementation.
7, the project manager has the right to change the composition of the project team according to the situation, 8, but the project personnel change plan must be submitted to the project management office for the record.
10, the project manager can put forward the training requirements for project members according to the needs. 1 1, after the project management office agrees 12, the operation management department will organize the training.
Content of project management
Principle of project establishment: All demanding departments should refer to the following principles when applying for project establishment:
1. New product development project:
A) the project must be consistent with the company's business strategy, b) it can be a series of products of the company, c) it can also be a derivative of the company's products;
D) the project must have a clear time limit, e) it cannot be extended indefinitely. (generally, the longest time is 2 years);
G) Newly developed products should have a certain market life cycle, and h) at least they should be in the rising stage;
2. Main management projects:
A) The proposal of major management projects must solve the problems that affect the smooth workflow of the company and improve the management level of the company, and b) bring changes to the management mechanism of the company.
3. Major technical projects:
A) the project must be a major new technology and method closely related to b) the company's products.
C) The project must solve the quality, schedule and cost problems in the company's existing products.
4. Engineering construction projects:
A) Major capital construction or technical transformation projects of the Company.
2. Project pre-examination: Before formally submitting the project initiation report, all departments shall submit the project concept and brief overall analysis report to the project management office for pre-examination; 3. The project office will pre-examine the project according to the principle of project initiation.
After the project has passed the pre-examination, the project management office will list it as a potential project, notify the project establishment department in writing, and guide the project establishment department to prepare for the formal project establishment.
For the projects that have not passed the pre-examination, the project management office will notify the project department in writing and explain the reasons and return the pre-examination materials.
4. Project preparation. Preparation of the department applying for the project 6. Project proposal and project feasibility analysis report. Submitted to the project management committee for review.
8. Project initiation: According to the information and principles of project initiation proposed by the demand department, 9. The project committee conducts project evaluation. 10. After the review, the project was formally established. 1 1. The project manager confirms that 12 is included in the annual project plan.
13. In order to reflect the needs of the market and customers as soon as possible, 14. Urgent and major projects proposed by the company's senior management can be directly included in the current project plan. 15, the project declaration and approval process is exempted.
16. Document output after project establishment (drafted by the Project Management Office, 17, submitted to the Project Management Committee for approval):
Project charter
Appointment of project manager and composition of project team
Project restriction
Project hypothesis
Preparation of project plan:
After the project is approved, the project team must submit the formal first draft of the project plan to the project management committee within one week. In the process of project planning, WBS (Work Structure Breakdown Table) is taken as the core, and it is analyzed and formulated step by step, including core plans: scope management plan, schedule management plan and cost management plan; Auxiliary plans: quality management plan, risk management plan, communication management plan, procurement management plan and organization personnel management plan.
The submission of the project plan includes all the contents of the core plan, including at least the quality management plan and the organization management plan. (Other plans can be stipulated separately in the project articles of association according to the project type).
The project plan must be reviewed and approved by the project management Committee before it can be implemented.
After the project plan is determined, it will be filed by the project management office for future evaluation and tracking.
After receiving the project task review, the project management office will assign the priority of the project and allocate resources for the project according to the company's project management portfolio plan.
The project management office shall notify the relevant functional departments in the form of project initiation notice, and the relevant departments shall make corresponding project preparations according to the requirements of the project plan after receiving the project initiation notice.
Implementation of the project:
The project management office sets up important monitoring points such as acceptance/appraisal, financial final accounts, material cleaning and cost control management during the project implementation, so that the project development process is always under control.
Each project must be completed in strict accordance with the project plan required by the project. In principle, the project is not allowed to be postponed. In case of special circumstances or changes in customer demand, the project manager shall promptly issue a written explanation of the adjustment of the project execution plan and an application for budget increase or decrease, which shall be submitted to the project management committee for approval before implementation and submitted to the project management office for filing.
In the process of project implementation, the original records must be kept strictly, and all generated documents should be arranged and filed by special personnel. The management of project documents shall be implemented in accordance with the company's document management system.
Project control:
Project control includes project schedule control, project cost control and project quality control.
During the project implementation, the project management office will monitor the whole process of the project and evaluate the project implementation process according to the relevant nodes of the project.
The Project Management Office will regularly report to the Project Management Committee according to the project implementation and evaluate the project progress. For the major milestones and major node tasks in the project management process, the project management office will submit a detailed project phase report to the Committee for evaluation.
For the unplanned resources that must be used in the project implementation process, the project manager needs to submit a detailed application report and submit it to the project management Committee for approval.
Termination of the project
When one of the following circumstances occurs, the project will be terminated after being proposed by the project manager and reviewed by the project management committee. The project management office can also submit an application for termination to the Committee for discussion according to the monitoring process of the project.
1. Project objective 2 has been achieved;
3. Work related to the project has stopped or slowed down; 4. No further progress is possible; 5. Possibility;
6. The project has been extended indefinitely;
7. Resources needed for the project are allocated to other projects;
8. Changes in key members of the project
For the abnormal termination of the project, the project team should clean up the abnormal termination work package (including documents, materials, finance, etc.). ) together with the project management office within a week.
When the project ends normally, the project team shall submit the final document description of the project to the project management committee:
Include a description of the project.
Project proposal and data spare parts (tender, statement of work, etc.). )
Original and revised contract data and documents accepted by customers.
Original and revised project plan and schedule (WBS, Gantt chart and PERT chart, cost estimation, communication management plan, etc. )
design document
Final project report
Deliver results
Project course report
Copies of status reports, meeting minutes, change notices and other written and electronic communication documents, etc.
All final deliverables of the project are kept by the project management committee and the project manager, and incorporated into the project file management.
Project evaluation and reward
The assessment of project team members shall be conducted in accordance with the company's performance appraisal method.
The project reward is mainly one-time reward. The project management committee shall, according to the importance and complexity of the project, approve the project reward fee at the same time, and make it clear in the project articles of association together with the payment form of the reward fee. If the project is terminated halfway, in principle, the incentive fee will not be paid.
The final arbitration right of the project award belongs to the project management committee of the company.
supplementary terms
1. These Measures shall be implemented as of the date of promulgation.
2. The right to interpret these Measures belongs to the Project Management Committee.