1. First of all, there is a big difference: the director of the office belongs to the comprehensive management department, and the direct superior is the senior general manager or vice president of the company; The administrative assistant is subordinate to the administrative personnel department, and the immediate superior is the personnel administrative manager or supervisor.
2. Differentiate from the functional direction of the department: the function of the office director is to preside over all the management work of the office, exercise the power of the company's administrative office order, material supply guidance, command, supervision and management, and undertake the obligation to implement the company's various rules and regulations and work instructions.
The function of administrative assistant is to manage the basic administrative affairs of personnel administration, and it has the function of uploading and distributing, connecting the preceding with the following.
3. Differentiate from the scope of responsibilities: the responsibilities of the office director include undertaking responsibilities, staff responsibilities, management responsibilities, coordination responsibilities, leadership and command responsibilities, etc. , belonging to the company's middle and high-level management affairs.
On the one hand, administrative assistants should be familiar with the company's various businesses and fully grasp the company's business development direction; On the other hand, they should engage in corresponding auxiliary work according to the overall development needs of the company.
For example, arrange the supervisor's schedule, fill in the plan, arrange meetings, documents, attendance management, file management, certificate management, office supplies management, personnel basic assistance, reception and so on. , belonging to the company's grass-roots management affairs.
Based on the above comparison, we can see that there is a great difference between the office director and the administrative assistant; However, in some different enterprises, there are also two situations in which the responsibilities are close; Therefore, it is necessary to distinguish the position setting of specific units.
Extended data
The duties of the office director
Undertaking responsibilities refer to the functions and responsibilities of the office director in implementing the leadership decisions and undertaking matters assigned by various functional departments and even lower-level organs and grassroots people. Judging from its work content, there are generally three aspects:
1. To undertake decisions made by collective leaders and matters assigned by individual leaders.
Leadership decisions are sometimes "unified research and individual implementation" and sometimes personal decisions. As the office director in charge of the comprehensive office of this organ and this unit, he is directly responsible for the decision-making of the collective leadership and the matters assigned by the leadership.
Even if leading comrades hand over matters to other departments or others, the director of the office has the responsibility to assist in handling them;
Sometimes, some matters involving a wide range, unclear ownership, inconvenient and inappropriate for other relevant functional departments must be specifically undertaken and implemented by the director of the office.
2. To undertake matters assigned by higher authorities.
The office is not only a comprehensive office of the party and government organs at the same level, but also an independent individual; It is also a subsystem of the whole office system from the central to the local, and it is a part that depends on the whole.
By strengthening the contact between offices at all levels, we can not only "fight independently" but also "cooperate with each other", and give full play to the systematic role and overall efficiency of office institutions in order to better serve leaders at all levels. This is the successful experience of summing up and creating in many places.
The director of the office should take the initiative to take the lead in undertaking some matters assigned by the office of the superior leading organ to the office of the subordinate organ, or urge the subordinate staff to handle them as soon as possible.
The matters assigned by the superior office and its responsible person to the subordinate office and its responsible person are wide. In addition to research tasks, there are also specific matters such as information feedback, letters and visits, and self-business construction within the system, which need to be handled seriously by the lower-level contractors.
3. To undertake related matters assigned by various functional departments and subordinate units at the corresponding level.
In order to maintain the normal working order of the leading organs, all functional departments and subordinate units report to the leading organs and leading comrades for instructions, often not directly to the leading comrades themselves, but first to the director of the office. As the window and link between the unit and the outside world, the office often needs to arrange and handle matters transferred by various functional departments and lower-level organs.
For example, if a department wants to start a business, it must submit a special article for approval to the leading organ; After the text is registered by the office of the leading organ, the staff will report it to the director for approval, and the director of the office will be responsible for contacting the leaders to discuss whether to hold a meeting to study, what kind of meeting to hold, who to send, and so on.
After the leadership's instructions, the office director can convey the leadership's instructions to all functional departments and subordinate related units and departments for specific implementation.
The specific forms of office director's undertaking mainly include undertaking, meeting, transferring and urging. "Sponsor" is the person directly responsible for the specific handling; "Meeting Office" is jointly handled with relevant departments and units;
"Transfer" refers to the transfer of other relevant departments and responsible persons;
As a useful supplement to "meeting office" and "transferring office", "urging office" refers to urging and assisting relevant units, departments and personnel to handle relevant matters as soon as possible. Whether it is "hosting", "trusteeship", or "forwarding" or "urging", the director of the office should be serious and not perfunctory or hasty.
Employee responsibilities
Staff responsibilities refer to the functions and responsibilities of the office director in assisting the leadership in the decision-making process. Decision-making is the basic function of directors. The new situation of socialist modernization requires leading cadres at all levels to make efforts to promote the democratization of decision-making.
Scientifically speaking, in addition to putting forward higher and stricter requirements for leading cadres themselves, offices at all levels need to become effective "think tanks" and "staff officers", and office directors should naturally become "chief staff officers", actively assist leaders in making decisions and earnestly perform their duties.
This is not only an urgent need for democratic and scientific leadership decision-making, but also an important task entrusted to the office director in the new period.
The director of the office has its unique convenience and advantages when performing the duties of "staff officer":
1, the work of the office director and the work of the leader run synchronously.
Because the office work is obviously different from other departments in the characteristics of subordinates, the work determined by the leaders is mostly what the office director is trying to do. It is precisely because of this "thinking vibration" that the office director's work ability is in tune with the leadership's work, thus providing convenience for the office director to assist the leadership in making decisions.
2. The director of the office has the convenience of frequent contact with the leaders, and he can always find opportunities to present his views and opinions to the leaders.
3. The director of the office has a large contact surface, well-informed information and extensive external contacts, which objectively provides consulting services for the leaders and provides convenient conditions for being a "staff officer" of the leaders. In order to correctly perform the duties of "staff officer", the director of the office should closely focus on the work objectives and main tasks of the region, departments and units, as well as major issues that need leadership and decision-making, in accordance with the principles and policies of the party and the state.
Actively organize and participate in various investigations and studies, do a good job in collecting, screening and transmitting information, comprehensively analyze a large number of first-hand materials obtained in the investigation, remove the rough and select the fine, remove the false and retain the true, and put forward the favorable and unfavorable factors for completing various tasks and decisions.
Timely feedback to leaders, assist leaders to implement scientific macro-decision and effective command, and ensure the successful completion of various work objectives and tasks.
Responsibilities of administrative assistant
Administrative assistants in different industries have different responsibilities. The main responsibilities of administrative assistants in industrial enterprises are:
1, responsible for employee attendance, providing attendance reports and archiving them on the first working day of the following month;
2. Responsible for employee file management, including the collection, sorting and filing of original files and the establishment of electronic files;
3. Draft general documents and manage administrative and personnel documents;
4. According to the human resource demand plan, organize various forms of recruitment, collect recruitment information and assist in recruitment;
5. Handle the daily personnel management, and handle the personnel procedures such as leave, recruitment, employment, insurance and contract;
6. Timely handle the registration, registration, change and annual inspection of relevant certificates; Assist in the management, training and guidance of the company's human resources;
7. Organize and plan the company's activities;
8. Be responsible for the procurement plan of office supplies and the collection and management of items.
Baidu Encyclopedia-Office Director
Baidu Encyclopedia-Responsibilities of Administrative Assistant