Model essay on file management —— Reflections on personnel file management
In recent years, with the continuous development and progress of our society, people have a new understanding of personnel file management, and the importance of personnel file management has been paid more and more attention. At present, there are still many shortcomings in personnel file management, which need to be improved urgently. This paper analyzes the shortcomings in personnel file management and puts forward some views on these problems.
Keywords: personnel files; Management; informatization
First, the current personnel file management problems and deficiencies
1. Insufficient understanding of the importance of personnel file management.
In recent years, with the continuous improvement of various personnel systems, many units have paid more and more attention to personnel work, but there are still some shortcomings in their understanding and investment in personnel file management. Some units only attach importance to personnel file management on the surface, think that it is difficult to get benefits from personnel file management, think that personnel file management is not as important as other work, and often ignore the importance of personnel file management. However, this kind of neglect of leaders leads to insufficient investment in file management, which makes the relevant staff perfunctory and makes the personnel file management in a passive state, which can not better serve the personnel team of the unit.
2. The file management method is too simple.
At present, the management mode of personnel files in state-owned enterprises, institutions and government departments is relatively simple, and they all adopt a unified format and a unified classification for management, rather than adopting different management modes according to the characteristics and specific conditions of enterprises. This single management mode makes the personnel file management monotonous and lacking in characteristics.
3. The personnel file management method is backward.
At present, modern management methods are rarely used in personnel file management, and their management methods are lagging behind. Most departments and enterprises still adopt traditional management methods, which are cumbersome and difficult to operate. The current personnel file management method can not meet the new requirements of social development, which leads to the inability of personnel file management to make a comprehensive and in-depth evaluation of talents.
4. Personnel archivists are not innovative.
With the continuous progress of society and knowledge economy, all walks of life are constantly innovating and reforming to better adapt to social development. Personnel file management also needs constant innovation and reform to make it more suitable for the development of modern society. However, at present, the personnel file managers in most units are conservative, lacking enough innovation and initiative, and still in a passive and low-key state. To some extent, it is difficult to cooperate with the rapidly developing technology and meet the development needs of modern society, which seriously hinders the innovation and reform of archives management.
Second, measures to strengthen personnel file management
1. Strengthen the understanding of personnel file management
Under the new situation, in order to improve the efficiency of personnel file management, we must strengthen our understanding of personnel file management and give full play to the enthusiasm of personnel file managers, so as to better promote the development of personnel file management. First of all, it is necessary to improve managers' understanding and attention to personnel file management. In the unit, managers should strengthen their understanding of the importance of personnel file management, face it with a positive attitude and invest more energy. Secondly, we should increase investment in personnel file management, pay more attention to personnel file management, improve the treatment of staff, and constantly improve the service quality of personnel file management.
2. Strengthen the perfect management of personnel files.
It is necessary to strengthen the improvement of personnel file materials so that personnel file management can better adapt to social development. The management of personnel files should constantly improve the scientific value of personnel files on the premise that the files are true and reliable. The management of personnel files should be standardized from the aspects of collection, sorting and filing, and all personnel files should be collected truly and reliably, so as to comprehensively improve the quality of personnel file management.
3. Improve the informatization level of archives management.
Because personnel files are a resource pool of talent information to a certain extent, in order to make rational use of various human resources and better play its role, the relevant managers of enterprises and institutions should first keep pace with the times and apply advanced scientific and technological means to the management of personnel files, thus improving work efficiency and prolonging the life of personnel files. Only by applying high-tech file management information system and combining personnel files with modern equipment and technologies such as computers and scanners can materials such as words, pictures and audio-visual images be transformed into data materials, so as to realize paperless files, make paper and data formats of personnel files coexist, improve the convenience of relevant personnel departments to access files and improve management efficiency. In personnel file management, we should strengthen the application of computers in the process of personnel file management. With the continuous development of science and technology, the application of computer technology in various industries is becoming more and more popular. Using the advantages of computer, we can strengthen the establishment of electronic files in personnel file management, thus speeding up the electronization of file construction management.
4. Strengthen and improve the overall quality of personnel file managers.
With the continuous development of science and technology and social times, the way of personnel file management has also undergone tremendous changes. For personnel file managers, it is no longer simply sorting out and inquiring files, but should become comprehensive talents who not only knows the professional knowledge of personnel file management, but also uses modern management means. Therefore, we should constantly improve the comprehensive quality of personnel file managers to make them more in line with the needs of modern personnel file management and social needs, so as to better promote the development of personnel file management. At the same time, the appointment of personnel file management personnel, to select a strong sense of responsibility, rigorous style of personnel. Personnel file managers should constantly improve their professional knowledge through learning various skills, and at the same time strengthen the service consciousness of personnel file management.
Third, the conclusion
Strengthening the innovation of personnel file management can better enhance the role of files in practical work. Personnel file management is a policy and professional work. Therefore, it is necessary to continuously strengthen the analysis of the problems encountered in personnel file management, so as to better manage personnel files.
References:
Jiang Yimin, Yu Xia. Strengthen the information construction of personnel file management [J]. Heilongjiang Archives, 2008(3).
[2] Zhu Xiaonan. Design and implementation of enterprise personnel file management system [D]. Dalian: Dalian University of Technology, 20 13.
File management model II: Suggestions on improving the management level of personnel files in public institutions
Improving the management level of personnel files in public institutions is a very important task of the current personnel unit management department. At present, there are many problems in personnel file management: incomplete information in personnel file management; Personnel file management information is not updated in time; Personnel file managers are unprofessional and so on. Faced with these problems, this paper will put forward some suggestions to improve the management level of personnel files in public institutions.
Personnel file management; Improve the work level; suggestion
There are many related departments in public institutions, and the personnel information is complex, which increases the difficulty of personnel file management. Archives are used to describe in detail the basic information, social experience, moral performance and other materials of relevant personnel. Many relevant departments will use personnel files as the basis for selecting, training and using personnel.
First, the problems existing in personnel file management of public institutions
With the development of social economy, the personnel file management system of public institutions is constantly improving. Personnel file management is a tedious job of proofreading, sorting and summarizing personnel files, which requires the care and patience of staff. These works can play a positive role in the use of employers and promote the process of human resources work. However, over the years, there are many problems and defects in the current personnel file management system. In order to make the personnel file management system of public institutions more in line with social needs, we must first find the problems existing in the current personnel file management of public institutions, and then prescribe the right medicine and come up with countermeasures.
1, infrastructure is not perfect.
At present, personnel files exist in two forms, one is the traditional paper version of personnel data, and the other is the electronic file that appears with the emergence of multimedia. Various localities and departments have different demands for the informationization of personnel files. They are relatively independent, and all local departments are independent and do not interfere with each other. The software used by various departments can't communicate with each other, which makes the large-scale and general management software not play a good role. In order to improve the corresponding electronic employment files, the infrastructure such as computers, scanners, networks and other hardware equipment is not complete, and the basic instruments are not enough, which causes the informationization of personnel files to lag behind and limits the informationization development of personnel file management in public institutions.
2. Management standards ignore the management of teachers.
The lack of standardized and unified management standards is an important problem in the information construction of personnel file management in public institutions. If there is no standard for doing something, then the quality of personnel file management in public institutions may not be guaranteed and the efficiency will not be improved. In the current personnel file management, each department manages according to its own problems and characteristics, and does not interfere with each other. The management standards of each department are different. Therefore, it is impossible to form a unified and standardized management standard and realize the enjoyment of archival data.
3. The utilization level of personnel files is low.
The management of personnel files is mainly to provide relevant materials for the personnel work of personnel departments, which can play a positive role in the use of employers and promote the process of human resources work. In the previous file management, the contents of files were relatively safe and confidential. Therefore, in the face of such files that are not easy to transfer and use, personnel file managers pay little attention to personnel files and ignore their fundamental importance. Personnel files serve departments at all levels. They can store a lot of important information and are an important source for us to consult relevant information. But the problem now is that the utilization rate of personnel files is low, which makes personnel files a decoration, and the service awareness of personnel files is poor, and its importance is not recognized.
4. The management mode is relatively backward.
Modern society has entered an era of rapid information development, and the way of file management also needs to develop with the development of society. At present, the management and use of personnel files in many institutions are still manual or semi-manual. Although the paper version is also converted into electronic files by computer, it only retains the basic information of personnel, lacks systematic management and operation, and does not really improve the management level and work efficiency of personnel files. Moreover, the current file sorting, classification methods, recording standards and related regulations can not meet the requirements of digitalization of personnel files in public institutions.
Second, measures to improve the management of personnel files in public institutions
With the development of social economy, the personnel file management system of public institutions also needs to be reformed. Personnel file management is a tedious job of proofreading, sorting and summarizing personnel files, which requires the care and patience of staff. These works can play a positive role in the use of employers and promote the process of human resources work. However, over the years, there are many problems and defects in the current personnel file management system. In order to make the personnel file management system of public institutions more in line with social needs, the following countermeasures are put forward.
1. Establish and improve the information management mechanism of personnel files.
1. 1 Improve infrastructure
The perfection of basic equipment is the premise of personnel file management. According to the actual situation of work, handle the information demand of personnel file management, establish and improve the information system and mechanism of personnel file management. In personnel file management, local departments at all levels must be able to access electronic files. Various localities and departments have different demands for the informationization of personnel files. They are relatively independent, and all local departments are independent and do not interfere with each other. The software used by various departments can't communicate with each other, which makes the large-scale and general management software not play a good role. Therefore, to solve this problem, we should improve the corresponding electronic employment file infrastructure, so that the infrastructure is fully equipped, such as computers, scanners, networks and other hardware equipment, and the basic instruments are sufficient, so that the informationization of personnel files will not lag behind, limiting the development of personnel file management informationization in public institutions.
1.2 standardization and standardized management mechanism
Standardized and unified management standards are the key to the information construction of personnel file management in public institutions at present. If there is no standard for doing something, then the quality of personnel file management in public institutions may not be guaranteed and the efficiency will not be improved. There must be countermeasures and remedial measures to deal with anything, and only by finding out the problem can the problem be solved. Facing the problems existing in the archives management of public institutions, it is necessary to deal with all kinds of personnel archives management problems purposefully, planned and efficiently, and flexibly in combination with the current practical problems. Therefore, it is necessary to establish and improve the file management system of personnel units. In the current personnel file management, all departments manage according to their own problems and characteristics, and communicate with other departments appropriately to form a unified and standardized management standard, so as to realize the * * * enjoyment of archives.
2. Pay attention to the use of personnel files.
In the current personnel file management, the contents of files in file management are relatively safe and confidential. Therefore, in the face of such files that are not easy to transfer and use, personnel file managers pay little attention to personnel files and ignore their fundamental importance. Personnel files serve departments at all levels. They can store a lot of important information and are an important source for us to consult relevant information. Therefore, we improve the utilization rate of personnel files and make them a tool to truly serve the people. We should improve our understanding of the use of personnel files and realize their importance. Managers can relax some unimportant information in the document to provide convenience for those who need it. You can open the basic resume, professional title and salary of personnel in the personnel file. Increasing the openness of personnel files and improving the utilization efficiency of personnel files can make personnel files play a role, and also help to improve managers' awareness of keeping and attaching importance to personnel files, thus giving full play to the maximum value of personnel files.
3. Strengthen the security of personnel file information management.
An important key of file management is to ensure the confidentiality and security of files. Therefore, it is necessary to strengthen the safety of personnel file management, establish the system, regulations and safety standards of personnel file information management, and constantly improve the information security guarantee system. Establish the backup and recovery mechanism of personnel file data, standardize the borrowing mechanism, and ensure the storage safety and use safety of file information. Secondly, ensure safety from personnel. Strengthen the safety education and safety technical training of personnel file information management personnel, and enhance information safety awareness and safety use skills. Finally, storage is secure. Digital files and paper files should be stored separately physically, and the storage and use of digital files should be separated physically as far as possible.
4. Establish the talent mechanism of personnel file management informationization.
The development of any cause is bound to require talents, and only talents can promote the development of society and enterprises. If we do not pay attention to the management of personnel files, it will be difficult to fully and effectively manage and develop human resources. Therefore, in order to establish a good talent mechanism for archives management, it is necessary to educate the staff at all levels in the archives personnel department from top to bottom and change their thinking of not attaching importance to archives management. First of all, employees at all levels need to fully understand the characteristics, status and role of personnel file work, and support and attach importance to personnel file work. Institutions should not only establish and improve rules and regulations, but also equip professionals and equipment, and take personnel file management as an important basic work. At the same time, in view of the present situation that there are many newcomers and part-time jobs in the file management team, we should strive to be practical, find the starting point of work, improve the efficiency of personnel file management and improve the steps of personnel file management.
5. Improve the management mechanism and handle personnel files flexibly.
There must be countermeasures and remedial measures to deal with anything, and only by finding out the problem can the problem be solved. Facing the problems existing in the archives management of public institutions, it is necessary to deal with all kinds of personnel archives management problems purposefully, planned and efficiently, and flexibly in combination with the current practical problems. Therefore, it is necessary to establish and improve the file management system of personnel units. Managers and human resources departments of public institutions must manage and make good use of archival materials, prevent archives from becoming furnishings, make good use of personnel files, give full play to the basic role of personnel files in identifying people and employing people, and be good at using archival materials to promote the development and utilization of human resources in public institutions. Flexible handling of personnel files, flexible and open access to personnel files.
Three. conclusion
Personnel file management is an important basis for selecting talents in public institutions. The system reform must conform to the trend of the times, adhere to the Scientific Outlook on Development, improve the efficiency of personnel file management, understand the important significance and role of personnel file management in public institutions, strive to solve problems in work, improve work efficiency, and make contributions to the rapid development of public institutions.
refer to
Chen Qi. Reform of hierarchical management system of personnel file management in public institutions under the background of modern information technology? Analysis on the Construction of Xi Traffic Personnel File Management System [J]. Journal of Xi 'an, 20 13(03)
[2] Xin Xiuhui. Investigation report on the current situation of personnel file management hierarchy in institutions in Jiangsu Province [A]. Research report on building a harmonious society and national development? Excellent Papers of the 3rd China Youth Development Forum and China Youth Research Association (20 13)[C].20 13
[3] Li Ling, Jiang Zhihong, Huang Hong, Chen Haiyan. Explore the current situation of improving the management level of personnel files in public institutions? Take ningyuan county as an example [J]. Journal of Hunan Administration College, 20 1 1(03)
[4] Huang Yaoyi. Suggestions on improving the management level of personnel files in public institutions? The influence of local relations at all levels [J]. Journal of Shaoyang University (Social Science Edition), 20 1 1(06)
Papers related to archives management:
1. Archives management papers
2. Discussion document on file management.
3. On the innovation and development of archives management
4. Analysis of the qualities that file managers should possess.
5. Research papers on standardization of archives management under the new situation.