Generally speaking, the whole bidding work can only be started after Party A obtains the project approval. The approval (approval) of the project is issued by the development and reform bureau at or above the local level, which mainly stipulates the general situation of the project, the source of funds and the implementation, and the opinions of the development and reform bureau. The significance of project approval lies in determining the permitted scope of project development. In the late stage of bidding, it should be standardized according to the content of project approval.
Determination of bidding agency
According to the provisions of Article 12 of the Bidding Law of People's Republic of China (PRC),
The tenderer has the right to choose a bidding agency and entrust it to handle the bidding matters. No unit or individual may designate a tendering agency for the tenderee in any way.
If a tenderer has the ability to prepare tender documents and organize bid evaluation, he may handle the tender matters by himself. No unit or individual may force it to entrust a bidding agency to handle bidding matters.
For a project that must be subject to tender according to law, if the tenderer handles the tender by himself, it shall file with the relevant administrative supervision department.
But in fact, local governments often have their own regulations on the determination of bidding agencies. Taking Sichuan as an example, Sichuan Province issued "Selection and Selection Document of Bidding Agencies for State-invested Construction Projects in Sichuan Province", which standardized the access of bidding agencies, required to evaluate the performance of bidding agencies, and determined bidding agencies by qualification method and scoring method.
Compilation of bidding documents
As the core of the whole bidding work, the bidding documents mainly reflect Party A's requirements and expectations for potential bidders. As a bidding agency, it needs to meet the needs of Party A to the maximum extent within the scope required by laws and regulations. The final bidding documents need to be submitted to the relevant departments for the record, and which government department to submit for review depends on the actual situation of the project. Generally speaking, filing should be "double filing", that is, the administrative department and the industry department file together. The administrative department is generally the development and reform bureau at the same level, or the local bidding management station, and the industry department is determined according to the industry to which the project belongs. For example, highway engineering is in charge of transportation bureau, housing construction project is in charge of construction bureau, water conservancy and hydropower project is in charge of water conservancy bureau and so on. In this process, if the project contains attachments such as bill of quantities, drawings, control price, etc. , should be submitted and filed at the same time. After the filing department allows filing, it will generally issue a filing receipt (not issued by some local filing departments), which means that the bidding documents and attachments have been filed and signed.
Four. Publish the tender announcement, sell the tender documents and register them.
China Daily, china economic herald, china construction news and China Procurement and Bidding Network are the main domestic media that publish bidding announcements. Local projects are generally published on the local public resources trading information network. Potential bidders use this information to collect bidding announcements, screen projects that meet their own conditions, and purchase bidding documents, bill of quantities, drawings, etc. According to the contact information and address of the tender announcement. The sales date is generally five working days (except local requirements). If it is electronic bidding, please download the documents in the designated bidding system. In short, all registration methods are subject to the instructions in the tender announcement.
Making bidding documents
This part is the work to be done by the bidder, and the bidding documents need to be carefully studied. If in doubt, it should be put forward before the date specified in the tender documents. Party A shall promptly answer the questions of bidders, send a reply letter and send it to all bidders who have purchased the bidding documents.
Hold a bid evaluation meeting
The meeting shall be held on time at the time and place specified in the tender documents. Party A will reject the bid documents submitted after the deadline. The bid evaluation meeting shall be conducted under the supervision of the supervisory personnel sent by the filing department. After the bid opening meeting, experts who meet the bid evaluation conditions should be selected from the local expert database (for special projects, such as civil aviation projects, experts can be selected before the bid evaluation meeting).
Upon the arrival of the bid evaluation experts, the leader of the bid evaluation team shall be elected, the bidding documents and bid evaluation rules shall be organized and studied, and the bid evaluation shall be conducted in a confidential manner. During this period, if the bid evaluation committee has any questions about the bidding documents, it can issue a clarification letter, and the questioned unit will give a clarification reply before the specified time.
After the bid evaluation, the bid evaluation committee will select the successful candidates (usually three companies).
Publicity of successful candidates
After receiving the bid evaluation report, the tendering agency shall draw up the successful candidate for publicity and report it to the original filing department for publicity and filing. After completing the filing, the tendering agency shall publicize the successful candidate in the media that issued the tender announcement before, and the publicity period shall generally be no less than three days (three days in Sichuan, and the last day is working day). During this period, if the bidding unit or any unit or individual interested in the project bidding has any objection to the publicity content, it may complain to the competent department, which will accept it within the specified time.
Tender notice
At the end of the publicity period of the candidate winning the bid, and on the premise that there is no complaint, the bidding agency may draw up the bid-winning notice and submit it to the competent department for the record, and then send the bid-winning notice to the winning bidder after the record is completed. The winning bidder shall sign a construction contract with Party A in accordance with the provisions of the letter of acceptance. The bidding agency can also charge the bidding agency fee during this period.