Contract management is extremely complicated and complicated, and it is highly accurate, rigorous and precise. Below, I will share the key points of informatization of construction project contract management for you. Welcome to read and browse.
1, the necessity of informatization of construction project contract management
Due to the characteristics of construction projects and construction contracts, contract management has the following characteristics:
(1) Because the construction project is a gradual process and the project lasts for a long time, the life cycle of related construction contracts, especially engineering contracting contracts, is long. Therefore, the contract management must be carried out continuously from the receipt of the tender until the contract is completed and invalidated.
(2) Because of the great project value and high contract price, contract management has a great influence on the economic benefits of the project.
(3) Because there are many internal and external interference events, frequent contract changes and high risks in the engineering process, the contract implementation must be constantly adjusted according to the changing situation, which requires the dynamic contract management. In the process of contract execution, contract control and contract change management are extremely important.
(4) Contract management is extremely complicated and complicated, and it is highly accurate, rigorous and precise. In the process of project implementation, contract-related documents and various engineering materials are overwhelming. These documents and materials must be obtained, processed, used and kept in contract management.
(5) Because the contract contains the overall goal of the project, contract management plays a comprehensive coordination and control role in the project schedule control, quality management and cost management, and is the core and soul of project management.
Due to these characteristics of contract management, it is time-consuming and time-consuming to rely solely on manual management fees, especially for claims with strong timeliness. Failure to provide the required information within a certain period of time will invalidate the claim, and at the same time, the claim documents and their explanatory materials are voluminous and time-consuming to compile and review, which can not meet the requirements of contractors to participate in international market competition. With the rapid development of information technology today, in order to improve the work efficiency of contract managers and adapt to the international management mode, it is necessary to apply modern advanced computer technology to the daily work of contract management, establish a convenient and practical computer management network, effectively improve the project management level, free claimants and claim file managers from the heavy work of words and files, and greatly improve the efficiency of claim work.
2. Establish the construction contract management information system.
2. 1 system target
(1) comprehensively and scientifically manage all kinds of contracts signed for various construction projects (such as construction engineering survey and design contracts, construction contracts, supervision contracts, building materials procurement contracts, etc.). ), you can not only quickly process all kinds of information in the contract, but also enter the information of the newly signed contract, modify, destroy and query the signed contract.
(2) Instead of manually storing the relevant terms and materials of the contract, managers can be liberated from heavy manual access.
(3) To meet the needs of dynamic management of construction projects, actual changes can be reflected in the form of contracts at any time, which is convenient for quickly solving some disputes and claims in the process of contract management.
(4) Provide the function of searching various contract conditions (such as FIDIC contract conditions) and common contract laws and regulations, as well as common contract templates set for managers to write contracts quickly.
2.2 System functions
The function of the system is shown in the figure. These functions are interrelated and independent, and they are an organic whole.
(1) contract file management module: collect and sort out relevant materials formed in contract management and other materials closely related to contract management, search and query contract files, enter and modify contract data, etc.
(2) The materials involved include: contract terms of construction project, minutes and agreements of negotiation, modification and clarification of rights and obligations of both parties, bid-winning notice of bidding project, bidding documents, bill of quantities, standards and specifications, other relevant materials and technical requirements, etc. Supplementary contract sub-module mainly refers to the contract documents that were not involved in the original contract documents during the execution of the contract, but were newly supplemented due to other reasons such as engineering changes.
(3) Contract terms retrieval module: various contract terms can be retrieved to supervise the performance and realization of the contract. The retrieval of contract terms can be divided into unconditional retrieval and conditional retrieval, and unconditional retrieval is based on the natural order of contract terms; Conditional retrieval is to search and query according to the conditions selected by users. Selection criteria can be divided into: item retrieval, item retrieval and keyword retrieval.
(4) Contract management module: The data mainly involved are information such as project quality, cost and progress. In the project construction. It is divided into contract execution control submodule, contract change management submodule and claim management submodule.
Contract execution control sub-module: mainly analyze and implement dynamic management of project quality, cost and progress information, compare the contract execution results with the contract plan objectives, find out the differences between them, and adjust the contract execution plan in time. Contract change management sub-module: for frequent contract changes in the process of engineering construction, it can automatically generate a change list, calculate the change cost, generate a change schedule, calculate the change net value, and compare it with the original contract change comparison table to reflect the change of total investment in time. Contract claim management sub-module: mainly including claim evidence management, claim identification management, claim calculation management, claim document management and related database management. , to provide services for managers to collect, query, process and update all kinds of engineering data related to claims, and to provide notice of claim intention, claim report and claim calculation.
(5) Other system modules: divided into three sub-modules: common contract template query sub-module, contract laws and regulations retrieval sub-module and other sub-modules. The main function of common contract template query sub-module is to search, query and call various contract format templates at any time, which can make contract generation convenient, accurate and fast; The main function of the contract laws and regulations retrieval submodule is to consult all kinds of existing domestic submodules related to contract management at any time. The main function is to search, query and call various contract format templates at any time, which makes the contract generation convenient, accurate and fast. The main function of the contract laws and regulations retrieval sub-module is to consult all kinds of contract laws and regulations related to contract management in China at any time; Other sub-modules will be developed to facilitate users and increase their own functions.
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