How to be a data manager of a supervision unit?

Give you a reference, I hope it will help you: the supervision process is also the process of information management in essence. The main method of supervision work is control, and the basis of control is information. Supervision data management is an important work of information management of construction projects, and the implementation of "three controls, two pipes and one coordination" and safe and civilized construction supervision according to project objectives is one of the important contents of supervision engineers' basic work. Supervision data is the original record of supervision work, and it is the basis for evaluating supervision work and clarifying supervision responsibility. Therefore, the importance of regulatory data is self-evident. Based on the author's practice of participating in the management of engineering project supervision data, this paper exchanges some personal understanding and experience. 1 The chief supervision engineer (hereinafter referred to as the "director") with clear responsibilities and special personnel in charge is the responsible subject of supervision data management. The director should put forward the target requirements for the management of the whole supervision data, put forward guiding opinions, check at any time in the implementation process, care about the collection, sorting and archiving of supervision data, and designate special personnel to implement it. Supervision data is gradually formed in the process of engineering supervision. However, the whole project supervision process is complex and has different specialties. Whether it is a curator or a full-time librarian, it is difficult to do this work well on their own. Within the supervisory body, there must be a clear division of labor. For example, the professional supervision engineer is responsible for the acceptance of raw materials and subdivisional work of this specialty and the collection, summary and arrangement of relevant supervision materials (including attachments). After the acceptance of the divisional project is completed, complete and true supervision data shall be submitted to the documenter for acceptance and filing. Documentary is responsible for the acceptance and sorting of supervision data. In order to ensure the orderly management of supervision data, project supervision institutions should establish internal working systems, determine working procedures, internal meeting systems, work inspection and reporting systems, and supervision personnel rotation and replacement systems, so as to ensure the continuity and integrity of supervision data. Continuously improve the professional ability and management level of data administrators. The work of a data administrator can't be done by computer operation alone. Understanding computer operation is the basis of data management. Only by knowing the technical data of construction projects and the basic knowledge of supervision can we know what data to deal with; Only by understanding the construction engineering technology and capital construction procedures can we know what these are, what they are used for, and what is the connection between materials; Only by knowing the knowledge of files can we know how to receive files and how to deal with them; Only by knowing the knowledge of file management can we know how to organize files. A qualified information manager should master all kinds of knowledge. 2. 1 Timely collection and timely arrangement is the premise of doing a good job in supervision information. Supervision data should be collected and sorted in time with the progress of the project, and the practice of surprise sorting of data afterwards should be put an end to. Timely collection and sorting can deal with the existing problems in time and make up for the shortcomings in time. Timely collection and arrangement, good data continuity and systematicness, and few errors; The surprise sorting is discontinuous, unsystematic and full of mistakes. 2.2 Do a good job of connecting the preceding with the following. The data administrator must obey the director's leadership, thoroughly understand the director's intention, report the problems existing in data collection, sorting, classification and filing to the director in time, and strive for the director's guidance and help.

At the same time, librarians should fully mobilize the enthusiasm of all members of the supervision department and require everyone to participate in and care about the collection and collation of supervision materials. The vast majority of supervision engineers and supervisors are front-line personnel, all supervision information comes from them, and all original data comes from them. Collect information from them in time, sort out and analyze them in time, feed back the results to them, and ask them for the data that need to be collected further to ensure the comprehensiveness and reliability of the original data. 2.3 assist the director to consult the supervision log and the on-site records, and check whether some important documents issued by the supervision, such as the notice of the supervision engineer, the examination and approval of the commencement report, the examination and approval of the construction organization design, and the shutdown order, are recorded in the supervision log. 2.4 Supervise and inspect the formation, accumulation and filing of contractor's engineering documents. In order to ensure the smooth implementation of the project, the contractor should also have a special person responsible for the collection, sorting and archiving of information. The supervision librarian mainly urges the contractor to do the following work: (1) Whether the process inspection keeps up with the progress of the project; (2) Witness whether the sampling frequency complies with relevant regulations; (3) Whether the data in the test report meets the design specifications; (4) Whether the classified filing of data conforms to the relevant provisions of local archives; (5) Urge the contractor to draw the project completion drawing in time. 3. Pay attention to the supervision of engineering data. Before starting work, have a unified understanding of the filing requirements, number of copies and transmission process of documents and materials, and reach an agreement with the construction unit and contractor. All supervisors shall implement the information management regulation of "all documents and materials formed in the whole process of engineering construction shall be handed over to full-time personnel for centralized reception, transmission and management" to ensure the effective management of supervision documents and materials. The management of supervision data should be timely, authentic and orderly. In the whole process of construction supervision, we must also pay attention to the supervision of construction data. Construction data is the record of the construction process, and it is the entity quality qualification document of each working procedure, sub-item and sub-project. The supervision engineer's acceptance of the project is to check the engineering entity on the basis of reviewing the construction data to verify the authenticity of the construction data. If the building materials do not meet the requirements, there is no way to talk about the quality of the engineering entity. Our quality control of engineering entities starts from processes, disciplines and sub-projects in turn, and the quality control of building materials also starts from processes, disciplines and sub-projects Subdivide the target and check it step by step. Construction data supervision is an important work content of supervision engineer. Building materials are also evidence of the quality responsibility of the construction unit in the future. In order to urge the construction unit to pay attention to the management of construction materials, the importance of construction materials should be emphasized at the first site meeting, and the procedures and basic conditions of construction inspection should be explained. Especially in the construction preparation stage, we must strictly control the inspection and adhere to the principle that all construction materials must be true and qualified. In the usual engineering meeting, it should be reiterated many times to win the understanding and support of the owner. 4 on the reasonable classification of supervision information

A new supervision project has a lot of field work. How to start data management? First of all, the information administrator should have a certain understanding of the general situation of the supervision project, such as the project name, scale, investment, whether it is a unit project or several units projects, and which contractors are there, and then understand what sub-projects and main sub-projects of the supervision project are, such as whether there are steel structure projects and curtain wall projects. Through the understanding of the above contents, we can roughly know which building materials and inspection items are involved in the project, and classify the documents according to the actual situation of the project in order to accumulate information. There are many classification methods, but no matter which classification method is adopted, the organic connection of files should be reflected in the volume and have outstanding characteristics outside the volume. No matter how it is classified, it is based on the principle of convenience, flexibility and easy to find. Here are some classification methods. 4. 1 Classification by institutions (1), institutions are distinguished first, and then arranged in chronological order; (2) The documents issued by the higher authorities are placed in the documents of the higher authorities, but one copy of the documents replied or forwarded by the project supervision department should be kept. The reply or forwarded documents of the project supervision department are stored in the project supervision department files as files, and the reply or forwarded documents of the project supervision department are put in the front, and the reply or forwarded documents (copies) are put in the back;

(3) The project supervision department issued a document in the document of the project supervision department, and the project supervision department asked the superior for instructions, and the superior unit approved it, so the project supervision department asked for instructions before and the superior approved it later; (4) The lower-level documents are placed at the lower level, but the instructions of the lower level and the approval of the corresponding level are stored as a file in the documents of the project supervision department, with the approval of the project supervision department coming first and the instructions of the lower level coming last. 4.2 According to the language classification and document types, the same documents should be put together, but the problems reflected in the documents should be distinguished. If the document is for progress (duration), put it into the progress (duration) management data; If it is an investment (cost) document, put it in the investment (cost) management data separately; If the document involves drawings, it should be placed in the design document alone (in order to facilitate searching, one more copy can be prepared in the original type of the document, or the location of another document can be indicated in the catalogue).

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