Our company has just designed a new product. Why have other companies introduced the same product?
Will the flow of technicians bring about the "flow" of drawings and documents?
We spent hundreds of thousands of dollars on the drawings. Why are the drawings of the company next door the same as ours?
Our CD-ROM drive, floppy drive and USB interface are all sealed, but why did the drawings still flow out?
Did you get the wrong version of the design or production documents?
Worried about improperly obtaining confidential documents or design drawings during publishing, viewing and printing?
Lack of effective mechanism to encourage employees to contribute to the enterprise and share their experience and knowledge?
How to ensure that the document at hand is always the latest version?
How to classify and store documents for easy browsing?
How to effectively share and cooperate with external enterprises such as customers, suppliers and partners?
With the continuous development of information. Due to the fierce competition and the reduction of profits, the company's business information has become more and more important. The mobility of personnel leads to the loss of business information. The company's design drawings, research and development materials of new products. Lost to a rival company. It directly caused huge losses to the company. They delete technical documents, design drawings and other secrets, or destroy them maliciously. Not only employees, but also major companies have tried their best to seize market share. Malicious poaching and corporate theft have occurred from time to time.
After realizing the serious harm caused by corporate leaks, how should enterprises avoid asset losses caused by employee turnover, thus causing economic losses?
"Our company has blocked all USB ports. Why are our company secrets leaked? In fact, in the current protection measures, many enterprises have adopted the way of "shielding" to prevent the disclosure of corporate secrets. It is generally believed that as long as I block all data transmission ports, our data is safe. Some enterprises even take extreme measures to monitor employees' online behavior, and do not allow employees to use instant chat tools such as QQ, MSN and SKP. But confidential information will still be lost.
There is a manager of the R&D department of a plastic factory, and then he opened a new design center near the company. The products are exactly the same as those made by the original company. Plus the previous customer relationship. Invisible to the original company caused a certain pressure. Such a real case. At present, it is not less. Even some big companies have been sued for leaking secrets. Reputation and economic loss.
The protection of enterprise secrets should be based on data.
Nowadays, the information secrets of enterprises have become concrete digital carriers, such as R&D drawings, office documents, source codes, financial statements, customer information and so on. It can be said that the protection of these enterprise secrets belongs to a kind of "crisis investment", and it is very important to nip in the bud. If the business owner realizes the value of his investment after the accident, it is obviously too late. Especially in today's harsh international environment, enterprises should play a strategic role and take immediate and effective protection measures to ensure the security of these enterprises' secrets.
Hantuoyi Secure Document Management Encryption System (DMP) is a complete solution that integrates electronic document management, drawing management and confidentiality for enterprise document management and document encryption requirements. Can easily help you prevent document management confusion, resulting in document loss due to misoperation, making document management simpler and faster. The protected files are completely transparent and automatically protected, so that users do not affect the original operating habits of operators when using them in enterprises, and the establishment of a confidential environment is simple and the management is convenient. It is an ideal solution for preventing confidential documents from leaking, drawing security and data security management.
In terms of preventing leaks. Have their own protection circle. Can be * * * shared with partners and customers. Do offline and online reading. For people who go out. You can set up different computers. The number of times you browse and the time you spend surfing the Internet. After all the files leave the protection circle. The display is all garbled. Changed what I used to say. Files can be copied as long as they can be read. A situation that you can copy and take away.
For information management, we can manage and communicate between files of different formats, including file signature and application. It is a professional and efficient management and encryption software, which can solve the signing problem of leaders who often travel abroad, realize all-round file sharing and protection, and exchange and manage files in different places.
Hantuoyi security document encryption management system aims at the security strategy of enterprise knowledge file protection, and combines with information security consultants to plan a solution that conforms to ISO2700 1/BS7799 information security specifications, taking into account the management and protection of enterprise knowledge. Support multiple languages (Simplified Chinese/Traditional Chinese/English)
DMP can effectively:
Document life cycle management
Support unlimited content format.
Check-in and check-out properties
version control
Browse and comment
fulltext retrieval
advanced search
Permission control (control document read-only, content copy/copy, screen shot, printing permission)
Log records and 1 1 detailed reports.
Life cycle view
2D/3D (online browsing of AutoCAD/Pro-E/SolidWorks/UG/CATIA, etc.) drawing files.
Internal employees take away copies of secret documents or send them through the network for reasons such as leaving their jobs, stealing the company's business secrets;
Network hackers gain access rights through illegal means such as network attacks and copy files to take away;
Employees' non-confidentiality leads to unconscious leaks, such as sending electronic documents to readers who have no reading rights.
Open secret information;
Computer viruses automatically send electronic documents;
All kinds of storage devices (such as notebook computers, USB flash drives, compact discs and mobile hard disks) are lost;
Old equipment is scrapped, but there is no effective data erasure for the equipment;
The management of file storage is chaotic and scattered, and it is difficult to find and retrieve files, which is difficult to manage;
There is no uniform process specification for document review and authorization;
The cost of document management is high, and the occupancy rate of personnel, paper, printing consumables and storage space is high;
Lack of knowledge management, lack of enterprise knowledge and cultural inheritance mechanism.