1, specification
This step includes the communication between the purchasing department and the project manager, and the formulation and approval of the list of purchasing items required for project implementation. Departments must designate approved projects to external suppliers.
Step 2 choose
This step of the project procurement process requires all departments to find potential suppliers who can purchase necessary projects according to the specifications. Therefore, all departments need to formulate supplier selection criteria, which may include measures such as delivery, service quality, cost and parts performance.
Step 3 sign a contract
The department must communicate with suppliers on the delivery date and payment terms to ensure that the ordered items are delivered "on time" within the specified project budget, and all conditions should be listed in the purchase contract. In addition, the detailed delivery schedule should be negotiated with the buyer and approved by the purchasing department.
Step 4 control
The success of the procurement management process depends on how the procurement department controls the delivery and payment process. By arranging regular meetings with suppliers, tracking the delivery progress, reviewing the ordered items according to the approved product specifications, and making necessary amendments to the procurement contract, the department can control the process and ensure the smooth completion.
Step 5: Measure
The last step of the project procurement management process refers to the use of a set of performance indicators and measures to evaluate the effectiveness and success rate of the whole process. The project manager needs to establish such a system, and the purchasing department needs to use it to measure the process, and can hold special meetings and seminars to check KPI, intermediate results of phased delivery, performance of purchasing personnel, conformity of product specifications, communication with suppliers, etc. If any deviation or gap is found, the department shall notify the project manager and make necessary modifications to the procurement plan.