Inquiry document
Inquiry is an indispensable key process in the procurement process. Complete and correct inquiry documents can help suppliers make correct and effective quotations in the shortest time, thus improving everyone's work efficiency and reducing unnecessary troubles. It is not so much an inquiry as a test of care and patience.
Operating procedures:
(1) Set up an inquiry group. The inquiry team consists of representatives of the purchaser and relevant experts, with an odd number of more than three, of which the number of experts shall not be less than two thirds of the total number of members. The inquiry team shall stipulate the price composition of the purchased items and the criteria for evaluating the transaction.
(two) to determine the list of suppliers to be inquired. According to the purchasing demand, the inquiry team determines at least three suppliers from the list of suppliers with corresponding qualifications, and sends an inquiry notice to them for quotation.
(3) ask. The inquiry team asked the inquired supplier to quote a price that cannot be changed at one time.
(4) Determine the supplier of the transaction. The purchaser shall determine the clinched supplier according to the principles of meeting the purchase demand, equal quality and service, and lowest quotation, and notify all suppliers who have not clinched the deal after the query results.
Bidding documents
Bidding Document The bidding document is an invitation letter sent by the tenderer and the tendering unit to potential bidders, informing them of the project requirements, bidding rules and contract conditions, etc. It is the main basis of project bidding activities and is legally binding on all parties involved in bidding activities. Bidding documents can be divided into three parts according to their functions:
A tender announcement or invitation to bid, instructions to bidders, bid evaluation method, bid document format, etc. , mainly expounds the general situation of the bidding project and the rules of bidding activities, which are binding on all parties involved in the bidding activities of the project, but generally do not constitute a contract document;
Second, the bill of quantities, design drawings, technical standards and requirements, contract terms, etc. A comprehensive description of the requirements of a project subject to tender is not only the main basis for bidding activities, but also an important content of contract documents, which is binding on the tenderer, the tenderer and the winning bidder;
Three, reference materials, for bidders to understand and analyze the reference materials related to the project subject to tender, such as project address, hydrology, geology, meteorology, transportation and other reference materials.
The difference between inquiry documents and bidding documents;
1, the lowest price is required for inquiry, and generally no scoring content is set.
2. Different titles: the subjects of public bidding are tenderers and bidders, and the subjects of inquiry procurement are purchasers and suppliers; The ultimate goal of public bidding is to bid and win the bid, while the ultimate goal of inquiry procurement is to quote and trade.
3. Different procedures for bid opening and evaluation: Generally, there are many procedures for public bidding, such as qualification examination, technical bid, commercial bid, grading content, etc. It's much easier to make an inquiry. After the qualification documents are reviewed, the direct quotation and the lowest price are clinched. There is no such program.
In a word, inquiry is aimed at some small projects, which are simple in structure and short in time with a project cost of less than 500,000 yuan, and belong to the type of government procurement. The tender documents are the outline of the construction of the project subject to tender, the working basis for the construction unit to implement the project construction, and all the information required for the tendering unit to participate in the bidding.
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