If it is a judicial bureau, it should be a public administration department and belong to the judicial bureau.
The notary office is mainly responsible for the following work:
First, under the leadership of the municipal and district judicial bureaus, we should do a good job in reforming the notarization system and earnestly organize and implement various specific tasks.
Two, according to the arrangement of the district judicial bureau, combined with the characteristics of notarization work, to guide the district notary office to carry out ideological and political work.
Three, guide the administrative work of the notary office.
Four, responsible for organizing, guiding and supervising the notarization business, including:
1, annual inspection of notarization quality;
2. Annual inspection by notarization;
3. Notarization business training;
4, notary business level, ability to apply for a certificate of assessment;
5, assist the political department to do a good job in the annual notary title evaluation.
Five, responsible for the examination and approval of notaries.
Six, responsible for the statistical summary of notarization business in the whole region.
Seven, responsible for organizing the cooperation and exchanges between notaries and local notary agencies and personnel.
If you really want to ask the notary office. . as follows
(a) the main responsibilities of the notarization management office of the Ministry of Justice
1, to guide and supervise the notarization work;
2. Be responsible for approving the establishment of a notary office;
3, responsible for notarization practice and notarization appointment audit work;
4, responsible for the annual assessment of notary public institutions and their practicing notaries;
5. Review notarization cases with significant influence or complicated problems in the whole region;
6. To be responsible for the filing of foreign-related business by notaries and notaries and the verification of foreign-related notarization documents assigned by law firms of the Ministry of Justice.
2) Duties of the director and deputy director of notarization management department
1, presiding over the daily work of the office according to the scope of duties of the notary office.
2. Organize all staff to study the principles, policies, laws and regulations of the party and the state on notarization, strengthen ideological and political work, continuously improve the policy level, work ability and work efficiency of all staff, and firmly establish the idea of serving grass-roots notarization institutions and notaries.
3. Manage the establishment and division of labor of notaries in the autonomous region, and organize the annual practice assessment and practice certificate examination and approval of notaries in the autonomous region.
4, organize the drafting of the relevant laws and regulations of the notary work in the autonomous region, and be responsible for organizing and supervising the implementation. Actively participate in the revision of laws and regulations related to notarization.
5, organize the investigation and study of the new situation and new problems in the notary work in the autonomous region, put forward constructive opinions, and provide the basis for the leadership decision-making.
6. Improve the daily work system, make work plans, hold regular office meetings, arrange work, exchange information, sum up experience, check the implementation of post responsibilities, and strengthen the inspection and training of cadres in this office.
7. Care about employees' study, work, thoughts and living conditions, and pay attention to mobilizing employees' work enthusiasm.
8. Timely handle all kinds of reports, documents and statements, and do a good job in the reception of letters and visits.
9. Complete other tasks assigned by the office leaders.
10. The deputy director assists the director in daily work. In the absence of the director, the deputy director presides over the work on behalf of the director.
(three) the notary office publicity duties
The publicity work of the open government office is mainly responsible for the publicity work of the planning, dynamics and progress of notarization management in the whole region. According to the overall deployment and arrangement of the Ministry of Justice, the Party Committee and the People's Government of the autonomous region, we should report and publicize the good practices and typical experiences in notarization management and industry management in Xinjiang in a timely manner. Details are as follows:
1, responsible for drafting and formulating the publicity work plan for notarization management in Xinjiang;
2. Responsible for drafting and uploading the online notarization regulations of Xinjiang under the rule of law and the dynamic column information of public management of the Justice Department;
3, responsible for drafting and reporting the notarization management of spiritual civilization propaganda materials;
4, responsible for drafting and reporting to the Ministry of justice office notarization management information briefing;
5. Responsible for external publicity and coordination related to notarization management;
6, responsible for the party branch membership dues collection work;
7, complete other work assigned by the leadership.
(four) the duties of the management of notaries.
Personnel management post of notary office. Mainly responsible for the establishment of notary offices in the whole region, the annual assessment of notary offices and notaries, and the appointment of practicing notaries. Specific responsibilities are:
1, set up a notary office. According to the provisions of the Notary Law and the Administrative Measures for the Practice of Notary Institutions, the establishment of notary institutions should be based on the principle of overall planning and rational layout, and be responsible for the layout of notary institutions in Xinjiang; Responsible for the examination and approval of the name of the notarization institution and the division of the notarization practice area; Responsible for the management and issuance of practicing certificates of notarial institutions; The person in charge of the notary office puts on record.
2. Annual assessment of notaries and notaries. Responsible for the formulation of Xinjiang notaries and notaries annual assessment quantitative standards; According to the notarization law, notaries and notaries are assessed once a year. The assessment adopts the practice of self-examination by notaries, specific assessment by the local judicial bureau and overall supervision by the judicial department; Responsible for the supervision and filing of the annual assessment of notarization institutions and notaries in Xinjiang; Responsible for the announcement of annual assessment in Xinjiang.
3. Filing the seal of the notary office handling foreign-related notarization business and the signature seal of the notary. Go through the filing formalities twice in the first half and the second half of each year. The filing time for the first half year is June 1-30, and the filing time for the second half year is June 65438+February 1-3 1. Archiving is not allowed at other times. A notary with the qualification to handle foreign-related notarization needs to fill in the Registration Form for Notary Handling Foreign-related Notary Business, which will be audited by the local notary office, audited by the local judicial bureau, and then reported to the Public Administration Office of the Justice Department. The filing of the seal and signature seal of the notary office shall be handled by the Notary Administration Department of the Ministry of Justice and reported to the Notary Lawyers Department of the Ministry of Justice. The signature stamp of a notary newly approved to handle foreign-related notarization business can only be used if it is not returned within 30 days from the date of filing by the judicial department. If the name of the notary office handling foreign-related notarization business changes due to the change of administrative area or other reasons, it only needs to be reported to the changed notary office for sealing and filing.
4 assessment and appointment of practicing notaries. According to "Notary Law of People's Republic of China (PRC)" and "Measures for the Administration of Notary Practice", be responsible for the preparation and approval of the notary preparation plan, and report it to the Ministry of Justice for the record; Examining and appointing notaries according to qualification conditions and procedures, and being responsible for managing and issuing notaries' practice certificates; Responsible for the rewards and punishments of notaries.
5. Properly solve and clearly divide the notarization jurisdiction between local notary offices and between local notary offices and notary offices in reclamation areas of Corps.
6, complete other work assigned by the leadership.
(5) Responsibilities of the back office of the notary office
1, document management
(1) carefully sign and submit documents in accordance with relevant regulations.
(2) Registration documents as required, with complete titles and clear handwriting.
(3) The director should read the documents first. According to the director's instructions, if the circulation (signed after reading) should be handled by a specific person, the manager should be urged to handle it and report the results to the director.
(4) The documents issued by the department must be signed by the director and sealed before being reported or issued. After the official document is completed, the original and related materials shall be filed in time according to the Archives Law of People's Republic of China (PRC) and relevant regulations. When an official document is used as an official document, it must be stamped with the office seal and properly kept with the official document.
(five) the document shall be registered, indicating the place, time, sender and position, and keeping state secrets. Urgent documents should be sent as soon as possible, and there should be no backlog of documents.
(6) Prepare the receiving and dispatching catalogue in time on a monthly basis, and store the documents by currency number as required. Photocopying documents must be filled in the Approval Form for Copying Documents and reported to the person in charge of the office for approval before copying.
(7) The seal shall be kept strictly. Before printing, the manuscript, distribution, document scores and attachments should be carefully checked. Printing standards are required, and the surface of the seal must be correct and clear. It is forbidden to use seals on blank paper or blank letters of introduction.
(8) Collect books and file them at the end of the year. Establish the storage period of archives, classify and file them, and hand them over to the office archives room regularly in accordance with relevant regulations. Individuals are not allowed to keep the documents that should be filed, and the documents that have no filing and archiving value shall be destroyed regularly with the approval of the competent leader.
(9) When borrowing documents, the borrower shall not take out or damage the documents, and shall not take them out. I will urge them in time.
(10) Office supplies can be collected every Thursday according to the actual situation.
2. Statistical work
According to the time reported by the Ministry of Justice, the statistical report of notarization work in Xinjiang is reported to the Ministry of Justice. When reporting statistical statements, we should carefully verify and review the relevant figures to be accurate.
3. Complaint work
Mainly responsible for the complaints of ethnic minority comrades, telling the parties how to deal with them according to procedures, and actively participating in the settlement of complaints.
4. Internal coordination
Be responsible for attendance, translation and internal coordination with the office.
5, complete other work assigned by the leadership.
(six) the responsibilities of the information network of the notary office.
1, responsible for the development and use of management software for notarization industry in the autonomous region.
2, responsible for the supervision of notary practice.
3. The establishment and management of notarization integrity and practice files.
4. Responsible for the office network construction.
5. Participate in the complaint work of notary associations.
6, complete other work assigned by the leadership.