After accepting the procurement project entrusted by the procurement unit, the centralized procurement institution shall comprehensively analyze the procurement project plan and procurement plan put forward by the procurement unit from the aspects of capital, technology, production and market, so as to make preparations for determining the scientific procurement plan and complete procurement project list.
Second, make a procurement plan and determine the list of procurement items.
After the analysis and demonstration of the procurement plan, the centralized procurement institution shall, in conjunction with the procurement unit and experts from relevant parties, demonstrate and analyze the procurement purpose. When necessary, organize relevant parties to conduct on-site inspection of the purchasing unit, formulate the final purchasing plan, determine the final purchasing project list, and clarify the relevant technical and commercial requirements.
Third, write an inquiry.
Centralized procurement institutions should combine the characteristics of the project, according to the project analysis and demonstration, procurement project list and related technical requirements to prepare inquiry. A complete inquiry form should mainly include the following contents:
1) Inquiry announcement or quotation invitation letter: including the introduction and contents of the procurement project, the qualification requirements of the quotation unit, the way and time for the quotation unit to obtain the inquiry book, the price of the inquiry book (if any), the quotation time requirements, the quotation place, quotation method, contact person and contact information, etc.
2) Requirements of procurement items: including basic information of the procurement unit, detailed contents and requirements of procurement items, list of procurement items and related technical requirements, qualifications of the quotation unit, special terms and conditions of the contract, etc.
3) Description of quotation unit: including main contents of inquiry, implementation process and specific requirements of the project, requirements for quotation unit, format and content of quotation, quotation method and time requirements, methods and principles for evaluating quotation, methods and principles for determining transaction, and methods for awarding contract.
4) Contract format: including main terms of the contract, project schedule, construction period, content and payment method of contract price, rights and obligations of both parties to the contract, acceptance criteria and methods, liability for breach of contract, dispute resolution, effective mode and validity period, and other business requirements.
5) Format of quotation documents: mainly including quotation book (or quotation letter), quotation sheet, description of main equipment and services, qualification documents and service commitments of the quotation unit and related contents.
Four. Confirmation of confirmation letter
After the compilation of the inquiry book is completed, it must be sent to the purchasing unit for review and confirmation, and can be officially printed only after it is signed and sealed by the legal representative or authorized client of the purchasing unit.
Verb (abbreviation for verb) invites suppliers.
Invite relevant suppliers to participate in the quotation according to the supplier qualification conditions and invitation methods determined in the inquiry book. Inviting suppliers can take the form of open invitation and limited invitation.
1. Open invitation refers to the way of publicly disclosing procurement information, issuing an inquiry announcement (or an invitation for quotation) and inviting interested suppliers to come to quote in the government procurement information release media designated by the government procurement management organ (Ministry of Finance or provincial and municipal finance departments).
The second is the limited invitation method, which refers to a way of randomly selecting more than three related suppliers from the government procurement supplier information database and inviting them to come to quote by sending a written invitation letter.
Prequalification of intransitive verbs
Pre-qualification of suppliers who are interested in participating in the quotation is mainly to review the relevant qualification documents submitted by them, including basic qualification examination and professional qualification examination. If limited invitation is adopted, pre-qualification is not required.
Seven, send an inquiry.
Send inquiry letters to suppliers who have passed the qualification examination and meet the project requirements.
Eight, set up a question group.
The inquiry team is mainly responsible for the independent evaluation of quotations provided by suppliers in accordance with the provisions of the inquiry book. The inquiry team is generally composed of representatives of purchasing units, centralized purchasing institutions and relevant experts, with an odd number of members of more than three, of which the number of experts should account for more than two-thirds.
Nine, bid evaluation methods and the production of documents
The bid evaluation methods and documents are the relevant materials used by members of the inquiry team in the bid evaluation process and the centralized procurement institutions in the process of determining the transaction, including bid evaluation standards, bid evaluation methods, principles for determining the transaction, etc.
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