According to the requirements of the tender documents, determine all the work that needs to be completed, and group according to the nature and content, draw up the required number of people in each group, and formulate reasonable quality requirements and time requirements. In order to better control the quality and time of the work, according to the characteristics of the bidding work of supervision enterprises, the author compiled the bidding work quality control table and the bidding work time control table to control the progress of each work, reflect the specific requirements and actual situation feedback, and intuitively show the progress of the work. The time requirement and quality requirement of the same job are interrelated and mutually exclusive. Each team can choose two forms or only one of them according to the characteristics of the work, and cooperate with the management measures of the enterprise to keep the work in a controllable and effective state.
Form description: 1. The person in charge must be included in the list of team members, and the person in charge must also undertake some work; 2. Specify the planned duration of each task and indicate it in the corresponding column of the table (as shown in the table, similar to the bar chart representation); 3. Track the actual duration, which is also indicated in the table and compared with the original plan; 4. If it is not completed as planned, find out the reasons for the delay, put forward improvement measures and make a second plan, and repeat the operation in Article 2 until the last plan can be completed as required; 5. It is suggested that the work content should be as detailed and detailed as possible, so that the time requirements for each work can be more accurate and the duration of each work can be grasped effectively.
Form description: 1. The person in charge must be included in the list of team members, and the person in charge must also undertake some work; 2. Formulate detailed quality requirements for each job from all aspects, and indicate them in the column of "Quality Requirements"; 3. After the work is completed, evaluate the completion according to various quality requirements, tick "√" in the corresponding sub-column of the column of "Completed Quality", mark the reasons for the work with "poor" and "general" quality, and put forward improvement measures; 4. Make a second plan for the work with "poor" and "average" quality, and repeat the operation in Article 3 until the last plan reaches the "good" standard, and draw a diagonal line in the column of "picketing for reasons"; 5. It is suggested that the work content should be as detailed as possible, the content description should be as detailed as possible, and the quality requirements should be as detailed as possible, so as to put forward the quality requirements for each work more accurately and grasp the actual completion of each work. Second, the job analysis meeting suggested that the job analysis meeting be held as soon as the on-site supervisors were recalled from the company for the first time to participate in the bidding. Introduce the work content, grouping, stage goal and general goal in detail, draw a clear work framework for everyone, emphasize the importance and urgency of this work, and mobilize everyone's enthusiasm and enthusiasm in the shortest time.
Second, build an efficient team.
The daily bidding work of our company is usually organized by the staff of the enterprise headquarters, but when the bidding task of the company is relatively concentrated and busy (such as the fourth quarter of each year), some people will be transferred from the scene to participate in the bidding work. Usually, most people think that the supervisor who lives on site is unfamiliar with the internal affairs of the enterprise and indifferent to the enterprise, but I think that the supervisor will naturally focus on the on-site work because of the busy things on the spot. The habit of being stationed at the site all the year round makes the focus of work shift for a long time, and also leads to the fact that most on-site personnel do not understand the internal situation of the enterprise. More commonly, most business leaders don't know the professional level of resident site supervision in other jobs. It is suggested that all participants should be encouraged to recommend themselves for the jobs listed in the job analysis meeting according to their own expertise and needs. Enterprises can also fine-tune according to their understanding of employees and actual work needs, and make a more perfect division of labor with the consent of specific personnel, which is conducive to the establishment of efficient teams. After determining the grouping, the enterprise needs to assign a person in charge to each group, or choose from the self-recommended personnel. The person in charge should have a strong sense of responsibility, collective honor and high efficiency, and be highly familiar with the work of this group, and be willing to get to know the participants of this group, so as to make good use of them and give full play to the team benefits. Finally, establish a perfect reward and punishment system, encourage team members to take the initiative to undertake team work, and the person in charge will take the initiative to take responsibility for the work and take the main responsibility for the final work result.
Third, study the tender documents.
Bidding documents are the substantive response to the bidding documents, and all bidding work is carried out around the requirements of the bidding documents. Therefore, it is very necessary to be familiar with the bidding documents, which can not only help each participant to establish a macro sense of work, but also make everyone aware of the role and importance of their work. After the group is established, organize the participants to learn the main contents of the bidding documents and master the relevant regulations and requirements, focusing on the following contents: (1) Instructions to Bidders; (two) the scope of the supervision project, the specific supervision work in the supervision business stage, and whether the supervision unit is required to undertake some consulting business and transactional work; (three) the time schedule in the tender documents, such as the deadline for bidding, the date of bid opening, the start and end time of supervision tasks, etc. ; (4) Terms related to expenses, such as bid bond, insurance, rewards and punishments, etc. ; (five) the conditions provided by the construction unit for the supervision unit, such as whether there are office and living measures, test and testing equipment, etc. Costs involved, what are the charging standards, what instruments and equipment the supervision unit must bring, and so on. , in the calculation of supervision fees should be fully considered.
Fourth, schedule control.
In order to ensure the smooth progress of the bidding work, it is suggested to manage the progress of the work. Here are some measures for your reference. In addition to using the bidding work time control table and bidding work quality control table mentioned above to effectively control all the work, you can also hold regular work meetings. The contents of regular meetings may include the following:
(1) Personal Work Report
Everyone should make a work report, including the content, duration, defects, improvement measures and effects of the completed work. , the progress of unfinished work, the planned completion time, whether there are obstacles to work, whether it is necessary to cooperate with the personnel of other groups and departments, whether it is necessary for the company to provide support, etc. , it is also possible to put forward feasible suggestions for the problems found by yourself.
(II) Overview of the Group Leader
Make a macro summary of the work of this group, including the internal work of this group and the contact with other groups, explain the measures of work progress and quality control and group management, analyze whether the measures are effective, whether there is room for improvement and specific suggestions for improvement.
Verb (abbreviation of verb) abstract
No matter what the bid evaluation results are, it is suggested that everyone should be called to summarize their work after the whole bidding procedure, and effective measures should be extracted from all aspects and perfected. Summarize the good achievements and shortcomings in the work, the advantages and shortcomings in management, and feasible suggestions and measures to help enterprises gradually improve the bidding mechanism and provide help for the smooth progress of future work. Sichuan Southwest Engineering Project Management Consulting Co., Ltd. has made long-term exploration and investment in the bidding work of supervision enterprises, and won many bids in major projects, such as Shuangliu International Airport T2 Terminal Project, Chengdu China Resources Vientiane City Project, Wuhan wanda plaza Project and Jingzhou wanda plaza Project. Although there are still many shortcomings in organizational management, we can see the bright future of establishing a more perfect working mechanism from the active work of the participants and the efforts of other departments. I hope that through exploration and improvement again and again, we can accumulate valuable experience for our company and provide stronger help for the progress of the whole industry.
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