First, the important role of infrastructure archives in engineering construction
Capital construction archives record the whole process of project construction, and truly reproduce the real face of project management process and project entity. Infrastructure archives have the characteristics of comprehensiveness, integrity, authenticity and accuracy. Accurate and comprehensive infrastructure files provide detailed technical basis for project acceptance, identification of causes and responsibilities of engineering accidents, improvement methods and future management, maintenance, reconstruction and expansion. Therefore, from the perspective of standardization, each project has to go through several stages, such as project preparation, construction supervision and completion acceptance, and each stage will inevitably produce different documents. For example, in the project preparation stage, there are feasibility study and project approval documents, construction land approval documents, survey and design documents, bidding documents, budget documents, relevant construction contract agreements, etc. In supervision, there are supervision plans, minutes of supervision meetings, cost control, quality control, progress control and supervision reports. In the construction stage, there are basic data, civil engineering data, concealed engineering records, decoration and equipment installation engineering data, material test documents and various construction tests and construction logs; At the completion acceptance stage, there are comprehensive completion drawings, professional completion drawings, completion reports, acceptance records, project final accounts, property documents delivered for use, audio-visual and electronic files of all links, etc. If there is a problem, there are adjustment instructions and change instructions. These inspection, description and approval materials are very important basis for evaluating the quality of engineering construction. With the rapid development of national economic construction and the increasing number of key projects, it is an important task to improve the understanding of the importance of infrastructure archives and form a situation of * * * management.
Second, the main problems in the management of infrastructure archives
1. Poor awareness of file management
Project leaders and archivists lack sufficient ideological understanding of the importance of infrastructure archives, and their initiative in learning, propaganda and implementation is not high. In addition, the team of infrastructure projects is highly mobile, the personnel are unstable, the responsibility for file management has not been implemented to specific personnel, and there is a lack of communication between the participating departments of the project, which leads to a serious disconnect between file management and unclear file flow. In addition, due to the professionalism of infrastructure projects and archives, engineers and archivists do not understand each other's professional technical knowledge and working procedures, and lack the practical ability of engineering archives management, which leads to the untimely and irregular collection, sorting and archiving of infrastructure archives.
2. The infrastructure archives management system is not perfect, and the quality and safety of archives cannot be effectively guaranteed.
Considering the cost of engineering construction, many units have not established infrastructure archives management departments, full-time archivists, special archives workplaces and archives storage warehouses, and outdated infrastructure archives facilities and equipment can not meet the needs of archives management, and archives storage can not meet the most basic "eight precautions" requirements. In addition, due to the mismatch between the modernization of infrastructure file management and the rapid development of engineering construction, and the lack of corresponding engineering file management software, computer management only stays at the level of typing and recording, which greatly affects the efficiency and utilization value of file management.
Third, measures to strengthen the management of infrastructure archives
1. Change ideas and raise awareness of the importance of archives.
The archives management of infrastructure projects is gradually changing from internal management of enterprises to information, marketization and socialization management. Actively promoting the importance of archives law and correctly understanding archives are the key and guarantee to improve the management quality of capital construction projects. Infrastructure archives work involves construction units, design units, construction units, supervision units, archives administration departments and other departments. It is impossible for the archives department to collect, sort out, catalog and archive files independently. Therefore, it is necessary to establish a sense of the overall situation, strive for the attention and cooperation of unit leaders and functional departments, strengthen the enthusiasm and sense of responsibility of archivists through examples of archives utilization, improve the status of archival work, and make the participants and users of infrastructure projects gradually realize the uniqueness and necessity of archives and archival work.
2 improve the infrastructure archives management system, establish and improve the infrastructure archives rules and regulations.
All participating departments should set up corresponding archives institutions according to the characteristics of infrastructure projects and the requirements of infrastructure archives management, equip full-time archivists, clarify their respective management responsibilities and authorities, establish a network system for infrastructure archives management, deepen their functions, and strengthen business communication and work exchange between engineers and archivists. Especially in some major and transnational projects, we should take the initiative to learn from international advanced management experience and establish a professional management model of modern infrastructure archives that conforms to national conditions and its own operating characteristics. For example, at present, the project manager contract responsibility system is widely used in domestic engineering construction, and the project manager is fully responsible for the quality, progress and safety of engineering construction, which plays an important role in the completion of engineering projects. When signing a project contract, the filing of construction documents can be clearly included in the assessment criteria of the project. Only after the completion of the project, when all the objectives have reached the pre-established assessment standards, can the project contract reward be fulfilled and the complete collection, standardization and timely filing of infrastructure files be guaranteed.
3. Increase investment and improve the infrastructure of capital construction archives.
Archivists should take the initiative to reflect the problems existing in infrastructure archives work and the necessity of configuring equipment and facilities to leaders at all levels and strive for support. Actively coordinate the construction of archives warehouses and equipment that meet the requirements of "eight precautions" for archives preservation, and improve the working environment conditions of infrastructure archives.
4. Realize process management, and incorporate the management of infrastructure files into the management of infrastructure projects.
First, the infrastructure archives work should be synchronized with the project construction process. When a construction project is submitted for examination and approval, the collection, collation and review of infrastructure documents should be started. When the construction project is completed and accepted, the filing and acceptance of the project documents should be completed, and the quality of infrastructure file management should be controlled from the source of the project construction. The second is to establish a restraint mechanism such as project contracting system, supervision system and contract system. When signing the contract, the quantity, number of sets, filing time and quality requirements of the transferred infrastructure files were clearly defined, and 8% of the project cost was agreed as the filing deposit of infrastructure files, and no payment would be made if the complete infrastructure files were not submitted, which effectively controlled, supervised and standardized the quality of infrastructure files. The third is to implement the measures of "three inclusion" and "four synchronization" in infrastructure archives work, that is, the infrastructure archives work is included in the infrastructure project plan, infrastructure project rules and regulations, and post responsibility system; Infrastructure archives work should be synchronized with the establishment of infrastructure projects, with the progress of infrastructure projects, with the acceptance of infrastructure projects, and with the completion acceptance of infrastructure projects to ensure the smooth filing of infrastructure files.
5. Standardize the archiving standards of capital construction files and improve the archiving quality.
All contractors should do a good job in sorting, composing papers, cataloging, keeping and using the infrastructure files within their responsibilities in strict accordance with the operation specifications, follow the formation rules of infrastructure files, keep the files in organic contact, and make individual projects independent and easy to use, thus forming a whole with clear classification and continuous grouping. Through technical meetings and technical disclosure of engineering projects, the problems existing in infrastructure archives work are solved, and on-site office meeting minutes, archives work summary, briefing and other documents are formed. In addition, we can also guide and standardize the work of infrastructure archives by means of on-site demonstration by external archives experts, business consultation and answering questions, and unify the management standards and operation methods of infrastructure archives.
6. Do a good job in the acceptance of infrastructure files.
No matter the property right unit, supervision unit or construction unit, it is necessary to strengthen the management of infrastructure files, implement the filing system and acceptance system of infrastructure files, and carry out the inspection and pre-acceptance steps of infrastructure files in strict accordance with the Measures for Acceptance of Construction Project (Project) Files promulgated by the National Archives Bureau and the requirements of relevant laws and regulations. The capital construction archives must be accepted by the urban construction archives management department before the completion of the capital construction project. The transfer of infrastructure files should be completed within one month after the completion of the project. Through the acceptance of infrastructure files, the management level of infrastructure projects and files can be improved.