The reform of archives management system, the reform of archives management mode and the innovation of archives service mechanism put forward new requirements for archives informatization construction.
First, the business needs of electronic document archiving
With the wide application of computers in people's management, production and life, it has become an inevitable trend and a common phenomenon to create and process files with computers, and the archiving of a large number of electronic files has also become a realistic demand. Order No.6 of the National Archives Bureau has clearly required electronic archives to be filed. The Electronic Signature Law stipulates the legal effect of electronic signatures; The state will also formulate corresponding laws to clarify the vouchers and legal functions of electronic documents, which will become a new "true memory of history" and the filing of electronic documents will become a new work content and task for file management and archivists.
Second, the business needs of digital file collection
Traditional carrier files are mainly paper files, which exist in the form of physical storage, and their uniqueness ensures the voucher function of files. However, due to the different quality of archives carriers such as paper in different times and under different preservation conditions and the limitation of archives protection technology, especially with the passage of time and repeated use, it is bound to cause losses to the archives, and it will also limit the utilization of the archives. Digital processing of library archives can solve the problems of effective protection of entity archives and full utilization of archives information. At the same time, for those physical files, media files and seriously damaged historical files that are scattered in archives institutions and cannot be permanently preserved by traditional protection technology, only modern information technology can be used to deal with them, at least their information content can be preserved.
Third, the demand for the development and utilization of archival information resources.
The real value of archives lies in the utilization of archival information, and the dependence of information society on archival information will be more obvious. Archives information is the core resource of the information society, and its extensive and in-depth development and utilization will play an irreplaceable role in the development of the information society, and information resources will change the industrial structure and economic growth mode. Using computer network technology to manage archives information can realize the development, enjoyment, knowledge management and socialization of archives information, and the value of archives will be more fully reflected.
Fourthly, the need of modern management of archives work.
The modernization of archival work is of great and far-reaching significance, which can greatly improve the efficiency and quality of archival work, promote the development and utilization of archival information resources, and promote the rapid development of archival cause in China. The reasons for modern management of archives work are:
(1) The demand of social development. Nowadays, the world has entered the information society, and knowledge and information have become more and more important resources than physical assets and traditional energy, playing an increasingly important role in the development of productive forces and social progress.
To this end, the society needs specialized information departments to provide high-quality information services for the society with high information storage, processing and control capabilities. As an important organization to master information resources, the archives department must adopt various advanced technologies and equipment to realize the modernization of archives work.
(2) the demand of economic development. Archives is a valuable information resource, which plays a special role in all walks of life and is an important basic resource for the further development of society. In today's society, people's basic requirements for obtaining information resources are fast and accurate. The application of modern technologies such as computer network in archival work will greatly improve the ability of archival departments to process information, thus providing high-speed, timely, accurate and comprehensive services for archival users.
(3) The needs of the development of archival undertaking. With the development of society, the scientific and cultural nature of archival work is becoming more and more prominent, and the social service effect has a more and more profound impact on the existence and development of archival work. If the archival undertaking is in a backward state for a long time and cannot effectively serve the society, the archival undertaking will be at a disadvantage in the competition of the information industry in the future. More importantly, the development of archival information resources will be seriously affected. Therefore, only by improving the efficiency and quality of archival work with modern management methods and means can the archival undertaking gain its due position, play its due role in social development and have a bright future.
(4) The demand of archival work development. With the continuous development and deepening of science and technology, the archival work has also undergone earth-shaking changes: first, the number of archives has increased sharply; Second, new information media and records are constantly emerging. At the same time, with the passage of time and the rapid growth of archives, the influence of human and natural factors and the lack and improper storage conditions, the damage of archives is becoming more and more serious. Therefore, the modernization of archival work has become inevitable to adapt to the above development and changes.