The system and process of financial reimbursement is an important part of the internal financial management of enterprises, aiming at standardizing the expense reimbursement behavior of employees, preventing waste of resources and avoiding troubles and disputes. Generally speaking, the system and process will include the following links: 1, expense budget and forecast: enterprises need to make clear the purpose, amount, time, relevant personnel and other information of each expense, and make corresponding budget plans. 2. Expense approval: expenses can only be reimbursed after being approved by a specific person. 3. Reimbursement application: employees are required to submit reimbursement applications according to regulations, and the corresponding expense categories, details, invoices, bills and other materials need to be filled in. 4. Audit: Enterprise financial personnel need to check, audit and count the application to ensure the compliance and rationality of various expenses. 5. Payment: Finally, the enterprise needs to pay the fees and transfer the relevant funds to the employee account or the corresponding supplier account. In the actual implementation process, enterprises also need to pay attention to protecting information security, strengthening internal control, and making records and backups.
How to avoid problems and disputes during financial reimbursement? When establishing financial reimbursement system and process, enterprises need to strictly stipulate all links to ensure that employees abide by and implement them. At the same time, enterprises can further avoid problems and disputes through the following measures: 1. Clarify the auditing standards and processes: Enterprises need to clarify the auditing standards, processes and responsible persons of various expenses, so as to avoid the influence of human feelings, personal affairs and other factors on judgment and decision-making. 2. Strengthen communication and training: Enterprises need to strengthen communication and training with employees, so that employees can understand and master the knowledge and requirements related to financial management and reimbursement. 3. Strengthen supervision and management: Enterprises need to supervise and manage the whole process of financial management, and find and deal with various problems and abnormal situations in time.
Financial reimbursement system and process is an essential part of internal financial management of enterprises, which can control and standardize the use of funds of enterprises and improve the transparency and compliance of various expenses. Enterprises need to establish corresponding rules and procedures, and strictly implement them to ensure the effectiveness and reliability of financial management.
Legal basis:
Article 4 of People's Republic of China (PRC) Company's Financial Expense Reimbursement Management System.
(1) Employee entrepreneurship loan: The borrower handles the loan according to the approved amount with the approved loan slip, and goes through the cancellation procedures within 1 month after completion;
(2) Other temporary loans: such as business expenses and working capital. The borrower shall submit an account in a timely manner, and other loans other than working capital shall not be borrowed across months in principle;
(3) If the loan amount exceeds 5,000 yuan, it shall notify the Finance Department one day in advance;
(4) Provisions on loan write-off: When writing off a loan, it should be based on the loan application form, reimbursed according to the facts, and refunded more and supplemented less;
(5) In principle, those who fail to repay the loan are not allowed to borrow again. Those who fail to repay the loan within the time limit are converted into personal loans and deducted from their wages.