A successful meeting, especially a large meeting, needs to consider many aspects, such as whether the meeting time can ensure that everyone can attend, whether there are foreign guests visiting, and whether the company ships; Are there any substitute teachers who can't attend? How can I contact them?
Whether the arrangement of the chairman, moderator, recorder and on-site service personnel is appropriate; What auxiliary equipment is needed for the meeting, and who is responsible; How long is the meeting expected to last, and so on. Only by making preparations in advance can we ensure the smooth progress and successful conclusion of the meeting.
Extended data:
In the process of meeting preparation, all matters related to the meeting, such as time, place, meeting agenda, etc. , should be recorded in writing for reference in the follow-up work.
Decisions and notices about the meeting should be printed and sent to relevant personnel, not just verbally. As the saying goes, "There is nothing in words", sometimes the secretary has informed the heads of various departments, but some people forget when they are busy, so they must do a good job.
Generally speaking, there are rectangular tables in the conference room, including oval tables, which are called square table meetings, and square tables can reflect priorities.
In a square table meeting, special attention should be paid to the arrangement of seats. If there is only one leader, then he usually sits on this side of the short side of this rectangle, or in a relatively inner position.
In other words, the door of the conference room is the reference point, and the position of the guest of honor is inside. If the meeting is attended by both the host and the guests, they usually sit on both sides, with the host sitting on the right side of the conference table and the guests sitting on the left.
Another is to try to avoid this arrangement of primary and secondary, and take the round table as the layout, that is, the round table meeting. In the round table, you don't have to stick to so many formalities, just remember to take the door as the benchmark and the position closer to the inside as the main seat.
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