Topics of communication (for problems in work, current situation, latest technology, topics of interest to everyone, etc.). ) Organization personnel (organizer, process manager, post-meeting operator, meeting recorder taking photos and videos, etc.). )
Participants (define participants, roles, points of interest, what needs to be done, whether to speak, whether to prepare in advance, etc.). )
Roles of participants (host, recorder, speaker, people from other departments, outsiders, etc.). ) Participation time (the meeting time and duration are determined according to the actual number of people and everyone's work arrangements) The purpose of the exchange meeting (define the purpose and duration of an exchange meeting and check it regularly).
Output after the meeting (output after the meeting, results, if there are any problems, the process of recording and following up the problems) How to operate the results (sharing will be a continuous process, so there should be continuous output of the results, as well as the sharing and operation of the results) The flow of the meeting (there are several links that determine the flow of the meeting, what to do in each link, how long, etc.). Notify all participants in the process if possible)
First determine the big framework and system, and then define the people of the organization. Everyone has a clear division of labor, so we should make full preparations before the meeting, and the process should be simple and easy to operate. It is not easy to organize a small sharing meeting. If you don't grasp it well, it will become formalism, saying that it is a rest, and finally it will become a compulsory participation behavior.
Personally, the most intuitive reason is that word sharing and speech sharing are very important means to shape the influence of individuals and enterprises, especially in this era of information explosion.
Back to people's sense of existence, people are eager to share because they want to gain a sense of identity. It can be inferred that in the era when information technology was very primitive and backward, the living environment of ancient humans was very bad, and ancient humans shared it for survival. Everyone must share with each other where wild animals have been found, which trees have fruit to pick, which trees can avoid danger, and so on. Without sharing, they can't survive.
Nowadays, with the development of information technology, basic survival is no longer a problem, and we are still sharing knowledge. As yuval harari said in A Brief History of Mankind, human beings have prospered and developed in a virtual sense, and the need for sharing comes from this nature. The desire to gossip has long been engraved into the genes.
From a more academic point of view, such as psychological point of view, in terms of basic needs of food, clothing, housing and transportation, human beings still have one of the greatest needs, that is, communication, which is a sense of belonging. Only with everyone can we be safe.
Since sharing is an important way for us to prove ourselves and satisfy our sense of self-existence, it means that what we share determines our image of self-existence. For example, I want others to think that I have a wide range of friends and charity, so I often share information directly with those who I think can help him. How others evaluate what I share determines my personal brand, which may be humorous or creative, caring or very self-centered. These impressions, which are inadvertently completed, become personal brands together, and will also help you attract people with similar interests.