Although many applications such as Lotus 1-2-3 and MS Office series can improve office efficiency, they are only aimed at personal office. Office automation not only takes into account the improvement of individual office efficiency, but also realizes group collaborative work. Collaborative work means information exchange, work coordination and cooperation. Because of the existence of the network, this kind of communication and coordination can be completed almost instantly, without worrying about whether the other party is next to the phone or whether there is a fax machine available. The group work mentioned here can include a group of workers who are geographically distributed, even all over the world, so their working hours are different.
Office automation can be closely integrated with the business of an enterprise and even customized. Therefore, the functions of information collection, query and statistics can be closely related to specific services. Operators only need to click a button to get the desired results, which greatly facilitates the management and decision-making of enterprise leaders.
Office automation is also a channel for enterprises to connect with the world, and the intranet of enterprises can connect with the Internet. On the one hand, employees of enterprises can find relevant technical data and market information on the Internet and contact existing or potential customers and partners; On the other hand, other enterprises can access your published enterprise information through the Internet, such as enterprise introduction, production and operation performance, business scope, products/services and other information. So as to play the role of publicity and introduction. With the popularization of office automation, more and more enterprises will connect to the Internet through their own Intranet networks, so the potential of this online communication will be enormous.
At present, the degree of office automation of enterprises can be divided into the following four categories:
Start slowly, still stay in the use of computers without networking, use MS Office series and WPS series application software to improve personal office efficiency.
I set up my own intranet, but there is no good application system to support collaborative work, and I still work alone. The network is in an idle state, and the investment of enterprises has not produced due benefits.
Our own Intranet network has been established, and employees in the enterprise exchange information through e-mail, achieving limited collaborative work, but the benefits are not obvious.
Established its own intranet network; Use the secondary development of general office automation system; Can better support information sharing and collaborative work, and the information channels connected with the outside world are smooth; Publish and publicize the products, technologies and services of enterprises through the Internet; Intranet network has produced positive benefits for the operation of enterprises. At present, we are developing or already using a comprehensive office automation system customized for enterprises, so as to realize scientific management and decision-making, enhance the competitiveness of enterprises and make them grow and develop continuously.
Office automation has become the knowledge of business circles. Many enterprises realize that building office automation as soon as possible and occupying a leading position will help to maintain competitive advantage and form a virtuous circle of enterprise development.
The implementation of office automation should consider the actual situation of enterprises, mainly the economic strength of enterprises. According to the above analysis, the first type of enterprises need more investment to build office automation. Enterprises need to have strong economic strength to build intranet and develop office automation system. For the second and third enterprises, because the intranet network already exists, but there is no good office application system, they only need to invest much less money than the network investment to develop a general office automation system, and the return on investment is relatively high. Even if the integrated office automation system is developed in one step, its investment is much less than that of the network and its economic benefit is higher. For the fourth enterprise, because of its good office automation foundation, it can reach the highest level of office automation with less investment.
So, what kind of enterprise is suitable to use office automation (OA) system? Almost all enterprises are suitable for using office automation (OA) system, but different enterprises will use it for different purposes, specifically:
[1] Enterprises that have not started informatization.
Because there is no foundation for information application, office automation (OA) should be applied first, and the success rate of OA injection is nearly 100%, which is conducive to improving the basic quality of personnel at all levels of enterprises and the practical operation ability of computers, and is conducive to the development of enterprise information work in the business field in the future.
[2] Enterprises that have failed in informatization or have a serious lack of confidence in informatization.
The failure of informatization, especially the failure of large-scale business management systems, such as ERP, is a very heavy blow to the confidence of enterprises. In order to rebuild confidence or avoid risks from the beginning, office automation is an option.
[3] Enterprises lack information funds.
Information investment is generally expensive, and most enterprises will hesitate when they can't see the actual effect. Therefore, for cautious enterprises or enterprises with insufficient funds, office automation (OA) will help enterprises to gradually understand enterprise informatization and its role, and reduce the blindness of informatization in the future.
[4] Enterprises with existing business management systems that need to further improve the administrative office and internal information exchange environment.
Office automation (OA) and business management system complement each other, which can enrich and improve the form and content of enterprise informatization.