Scope of application: All employees of xxxx Cultural Service Co., Ltd.
The purpose of standardization is to strengthen the management of the company's administrative logistics affairs and make effective use of the company's assets.
Directory:
Chapter I Management of Work and Rest Time
Chapter II Attendance Management
Chapter III Holiday Management
Chapter IV Personal Communication Management of Employees
Chapter V Book Management
Chapter VI Office Management
Chapter VII Meeting Management
Chapter VIII Office Supplies Management
Chapter IX Asset Management
Chapter X Seal License Management
Chapter II XI Business Card Management
Chapter I Management of Work and Rest Time
Article 1: See the following table for the company's work and rest schedule:
The company's schedule will be adjusted according to the seasonal changes. After the adjustment, the General Affairs Office will inform all partners, hoping that all partners will strictly abide by it.
Chapter II Attendance Management
Rule 1: employees must sign in once for work and once for work. If you can't sign in normally for some reason, you must explain the reason and report it to the administrative department for the record after being confirmed by the department head, otherwise it will be treated as absenteeism.
Article 2: When taking leave, going out for training, investigation or business trip, you must fill in the Leave Approval Form or the Business Travel Approval Form in advance, submit for approval according to the prescribed procedures, go through the work handover procedures, and report to the administrative department for the record before leaving your post.
Article 3: Staff members shall not ask others to sign in or sign in on behalf of others. Every time it is found, those who sign in for others or ask others to sign in for them will be fined 50 yuan and informed criticism, and the assessment coefficient in the current quarter will not exceed 0.8.
Article 4: Penalties for attending company-level meetings, trainings and group activities: Being late or leaving early will be punished according to the company employee handbook.
Article 5: The company's regulations on deemed absenteeism shall conform to the standards in the employee handbook.
Article 6: The company's handling of absenteeism: refer to the company's employee handbook for punishment.
Chapter III Holiday Management
Article 1: Leave and related benefits
(1) The general procedure for vacation (cancellation) is as follows:
N employees need the approval of the department head and the company's administrative department to show their leave slips and report to the general manager's office before taking leave.
N If a leave of absence is less than three working days, you need to declare it two days in advance. If you leave for more than 3 working days, you need to declare five days in advance.
(2) Notify all employees before formal leave, business trip, inspection and training.
Article 2: Marriage Leave and Related Treatment
Employees who perform formal marriage registration procedures according to law can enjoy marriage leave for 7 days at a time. Those who meet the conditions of late marriage when men reach the age of 25 and women reach the age of 23 will be given three more days off. 1 * * *
10 days Marriage leave shall be taken within 5 months from the date of marriage registration. When going through the leave formalities, you need to show your marriage certificate to the general manager's office for registration.
Article 3: bereavement leave and related treatment
Employees whose immediate family members (including parents, spouses, children and spouses' parents) die can take 3 days' funeral leave. If employees are not at home, if they feel unable to return for three days, they must ask for leave from the company again.
Article 4: Employees who apply for leave according to the provisions of this chapter shall fill in the leave approval form according to the provisions of this chapter.
Note: Except for leave, business trip, marriage leave and funeral leave are all paid leave in Chapter 4.
Chapter IV Personal Communication Management of Employees
Article 1: Employees should record their personal communication numbers and telephone numbers for emergency contact with their families or dormitories after joining the company.
Article 2: Employees who apply for reimbursement of mobile phone communication fees must publish their mobile phone numbers in time, and ensure that their phones are turned on from 8: 00 to 22: 00 every day (including holidays).
Article 3: Employees shall be guaranteed to be turned on 24 hours when performing special tasks of the company.
Article 4: The office of the Administration Department is responsible for conducting spot checks on the employment of employees every month. If it is found that the employee can't contact for three times or more in a month, the employee's communication fee reimbursement qualification for that month will be cancelled.
Chapter V Book Management
Article 1
(a) before purchasing, the type, quantity and price of books should be reported to the person in charge of the General Affairs Office and the general office for approval before purchasing.
(2) Books must be registered with the general affairs office of the company after purchase, then handed over to the purchasing department for use, and must be returned to the general affairs office after use.
(3) Books that have not been registered by the General Affairs Office of the Company will not be reimbursed by the Finance Department.
Article 2: Book Registration
(a) the establishment of the company's stacks, with the general affairs office as the company's librarian, responsible for book registration.
(two) the contents of the register should include the date of purchase, title, number, price, storage department,
Custodian and other six items.
Article 3: Borrowing books
(1) Borrowers must go through the borrowing formalities at the General Affairs Office before borrowing books.
(2) Borrowers should take good care of books, and if they are defaced or lost, they should pay compensation according to the original price.
Chapter VI Office Management
Article 1: Employees should wear work cards during office hours.
Article 2: Maintain a full mental state during working hours, smile at colleagues and any visitors, use honorifics and maintain a good company image.
Article 3: Keep the desk clean and tidy, and put office stationery, paper and other supplies in order. No post shall be posted on the partition of the work position, and the seat shall be put back in place in time when leaving the office position.
Article 4: Say "Hello" when answering the phone, and then say the company name. Answer the phone simply and clearly, and the voice should be as low as possible, which will not affect the work of other colleagues.
Article 5: If department colleagues are not in the office, they should answer their phone calls in time and inform them when they come back.
Article 6: Visits and business talks should be received in designated areas or conference rooms, so as not to affect the work of others. Guests are generally not allowed to enter the office area. If it is really necessary for work, it should be brought in by the personnel of relevant departments.
Article 7: Stick to your post during working hours, and notify your colleagues or superiors when you leave temporarily.
Article 8: Noisy, chatting, smoking, dining and snacks are not allowed in the office area.
Article 9: You are not allowed to read newspapers, magazines, websites and books that have nothing to do with work during working hours.
Article 10: Before leaving the company after work, employees should turn off the power of the computer mainframe and display screen.
Article 11: The Administration Department conducts regular comprehensive inspections and irregular spot checks every month, and any form of criticism will affect the performance appraisal results of the department heads and myself.
Chapter VII Meeting Management
Article 1: The company stipulates that every Saturday afternoon is divided into weekly company meeting17: 30; At the end of each month 17: 30, it is divided into monthly summary and next month's planning meeting.
Article 2 The organizer of the meeting shall prepare relevant materials before the meeting.
Article 3: Attend the meeting on time. If you can't arrive on time for some reason, you should ask for leave from the meeting organizer in advance. Those who are late for the company-level meeting without taking time off will be fined.
Chapter VIII Office Supplies Management
Article 1: All office supplies and equipment (including computers, photocopiers, printer consumables, etc. ) by the general affairs department unified procurement.
Article 2: Procedures for Receiving Office Supplies
1. Each department shall designate one person to be responsible for the requisition of office supplies, and fill in the Requisition of Office Supplies when receiving it;
2. If you need to apply for office supplies for a large-scale meeting or activity, the person in charge of the meeting or activity shall fill in the application form for office supplies and notify the office supplies administrator one day in advance to make preparations;
3. If any new employee joins, after the new employee reports to the company, he/she will get the uniform standard office supplies from the General Affairs Office and sign the application form for new employee office supplies for confirmation.
Article 3: Custody of office supplies: After receiving the office supplies, the recipients shall keep them properly. In principle, it is durable goods such as calculators, staplers and pen containers. Lost and not replenished. If the recipient leaves the company due to job transfer or resignation, it must be returned to the office supplies manager.
Article 4: To purchase fixed assets such as computers, printers, photocopiers, scanners, digital cameras, filing cabinets, etc., fill in the Application Form for Purchase of Fixed Assets.
Article 5: When applying for office supplies, you should apply carefully according to the actual needs and save the use.
Chapter IX Asset Management
Article 1: Management of Fixed Assets
The comprehensive office is responsible for the physical management of the assets of the company and the project department, and the special management of the company's computer assets. It is necessary to comprehensively register and manage the purchase, configuration, use, maintenance and scrapping of computer assets.
Article 2: Requirements for asset registration:
1. Register fixed assets and low-value consumables respectively. Please refer to the fixed assets inventory table for the registration format.
2. In order to facilitate the company's asset statistics, all departments uniformly register fixed assets according to the above asset categories and general classifications.
Article 3: Guidelines for Asset Management:
1. The purchase, allocation, transfer and scrapping of assets must be approved according to procedures. Without approval, the relevant formalities cannot be handled.
2. Asset management should be unified, and signs should be attached to assets, and the person in charge of assets should be determined to ensure the rational use and management of assets.
3. Without the consent of the company, the assets shall not be lent to irrelevant personnel for use.
4. The asset department and the user should use the equipment reasonably, operate in strict accordance with the regulations, and pay attention to the maintenance of the equipment. For losses and damages caused by improper use and storage, the responsible person shall compensate the company for losses according to the asset price or the evaluation value of the asset management department.
Article 4: Authority and procedures for examination and approval of asset purchase, allocation, transfer and scrapping:
1. Asset purchase: The relevant departments apply and fill in the Application Form for Purchase of Fixed Assets, and the assets can only be purchased after being approved by the reporting procedures and examination and approval authority.
2. Transfer and scrapping of assets: The relevant departments shall apply, fill in the Application Form for Scrapping of Fixed Assets, and report it according to the prescribed procedures and examination and approval authority before transferring assets and disposing of asset wreckage. If the scrapped assets have residual value, the recovered funds shall be turned over to the financial management department of the company in time after being evaluated and handled by the competent department of assets.
Chapter X Seal License Management
Article 1: Seal Management
1. All kinds of official seals must be kept by special personnel. The official seal shall not be stored or used at will.
2. The department or individual that needs to affix the official seal shall explain the purpose, purpose and scope of affixing the official seal, fill in the approval form for issuing documents, and affix the official seal and fill in the registration form for the use of the official seal only after it is approved by the leaders.
3. The seals newly engraved or restructured by each department shall be reported to the general manager of the company for approval before they can be handled, and the administrative department shall register them for the record.
4. If the seal is lost, damaged or stolen, it shall be reported to the general manager of the company in time and put on record, and the engraving formalities shall be handled in time.
Article 2: Official Seal of the Company
1. If documents, report materials or related materials issued in the name of the company need to be stamped with the official seal of the company due to work, the purpose and scope shall be explained, and the official seal of the company can only be stamped with the approval of the relevant seal approver;
2. If it is necessary to borrow the official seal for special reasons, a written application must be submitted, stating the purpose and special reasons, and it can be lent only after the seal approver agrees; When returning the official seal, a copy of the document stamped with the borrowed official seal shall be delivered for future reference; If it is found that the official seal is used to stamp other documents or blank paper, or problems arise therefrom, the borrower will be seriously investigated for responsibility;
3. When the custodian of the official seal goes out, the official seal shall be handed over to the temporary custodian designated by the general affairs department for safekeeping, and shall not be handed over to others for escrow.
Article 3: Provisions on Examination and Approval of the Use of Company Official Seal and Department Seal
1. All documents posted and sent in the name of the company (outside the company) shall be stamped with the company seal.
2. All kinds of documents posted and issued in the name of the department (outside the company) shall be stamped with the seal of the department.
3. Each department shall designate a special person to keep the department seal.
Article 4: Management of various licenses
1. When obtaining various licenses, all departments should agree to submit them to the Administration Department for filing and management, and register them on the official seal and license registration form.
2. If you need to use all kinds of licenses, users must obtain the consent of the person in charge of the general manager's office before using them.
Article 5: Provisions on Examination and Approval of Seal Use
The seal can only be used after being approved and signed by the general manager. It is strictly forbidden for any individual or person in charge to use the seal privately. Once found, the company will deal with it seriously. If the unauthorized use of the official seal causes great losses to the company, the company will investigate its legal responsibility and compensation for losses and dismiss it.
Chapter II XI Business Card Management
Article 1: New employees can apply for printing business cards, fill in the standard format of business cards item by item and send them to the personnel department, and then send them to the general affairs office after being audited by the personnel department.
Article 2: the standard of employee's business card: company unified template+department+company number+mobile phone+email address; Business card standard for supervisors and above: company unified template+department+position+company number+mobile phone+email address.
Article 3: Non-company-appointed positions shall not be printed on business cards, and all personnel applying for mobile phone reimbursement must print their mobile phone numbers on business cards.
Article 4: such as academic qualifications and professional titles. If it needs to be printed on the business card due to work, it must be reviewed and approved by the general manager's office before printing.