Company expenses include basic salary, supplementary salary, other salaries, employee welfare, social security, official expenses, business expenses, equipment purchase expenses, repair expenses and other expenses. First of all, please determine the amount of travel expenses. How much can you cut if you cut the budget? Does the reimbursement of employees' travel expenses for shopping and business trips really exceed expectations? Will the negative emotions of employees affect their enthusiasm for work after cutting expenses? These are all issues that need to be considered. If you really make up your mind to cut your travel expenses, I can help you put your mind right.
Make sure the trip really happens. The biggest loophole in the reimbursement of travel expenses is that there is no actual shop tour/business trip, but a bunch of tickets, which may be invoices for personal affairs in life. How to ensure that the business trip really happens, the following methods: 1) Before each business trip/shop tour, the examination and approval procedures need to be signed and confirmed by the competent leader. 2) Arriving at the inspected/supported store requires the signature of the store manager.
After confirming the authenticity of the tour, it is necessary to confirm the authenticity of the invoice. Many employees do private affairs in the name of business trip. At this time, it is necessary to check the authenticity of the invoice. 1) transportation fee. At present, taxi tickets are basically wet. Solution: every taxi ticket should be electronically registered, including the time and place of getting on and off, mileage, taxi license plate number, etc. You should register. All the taxi ticket information of the reimbursement person should be entered into the computer to sort the license plate number and time. If you see the serial number, you can basically determine that there is something wrong with the ticket. In addition, if you have the manpower and energy, you can compare the mileage with the boarding and alighting places filled in by the reimbursement person, and you can estimate the taxi fare according to the mileage on the map of Gaode. If the fare does not match the mileage, the authenticity of the ticket is in doubt. 2) Meal expenses, the authenticity of which is not guaranteed, so it is suggested to set a maximum amount, such as a lunch allowance of 30-50 for each guest who arrives at the store, and the invoice needs to check the time of the day.
Personal experience shows that there are always employees who try their best to take advantage. If a fixed subsidy is set, employees will be reimbursed according to the upper limit, which is basically equivalent to invisible benefits.
A very practical way is to adopt psychological tactics. If you are at headquarters, you can first find the store that reimburses the most travel expenses, and then find the individual who reimburses the most. Please confirm the authenticity of this person's reimbursement with the store manager first. Even if the reimburser has a good relationship with the management, you can always talk about clues. If you doubt the authenticity of this employee's reimbursement (no need to prove it), the following thing to do is to kill the goose that lays the golden egg. Single will this person's reimbursement documents detained, not reported, said to check the authenticity, other employees as usual reimbursement. When the reimbursement of other employees comes down, the reimbursement of this employee will not come down. Believe me, they will whisper to each other: Are they exposed? Did you get caught reporting too much? The more guilty people are, the more thoughtful they are. You just need to spend time and don't need to respond. If he is restrained by next month, then this method can be put on others to continue to use. If this employee still has a lot of reimbursement next month, please continue to detain him. Over and over again, unless he is thick-skinned, most people know what is going on. If the method fails, it is suggested to optimize the reimbursement management process, increase reimbursement procedures and check the authenticity of invoices.