First, reports and notifications
Once the company seal is found to be lost, it should immediately report the case to the local public security organ and obtain the report certificate. At the same time, a notice will be issued within the company to remind employees of the possible risks caused by the loss of the seal and suspend the use of the original company seal.
Second, prepare supplementary materials.
A series of relevant materials need to be prepared to reissue the company seal, including but not limited to: registration certificate, copy of the company's business license, identity certificate of legal representative, articles of association, resolutions of shareholders' meeting or board of directors, etc. Ensure the authenticity and completeness of all materials so as to pass the replacement procedure smoothly.
Third, submit an application for replacement.
Submit the prepared replacement materials to the company registration authority (usually the industrial and commercial bureau), fill in the application form for replacement, and pay the relevant fees. When submitting an application, be sure to check all the information carefully to ensure that it is correct.
Four, waiting for review and get a new chapter.
The company registration authority shall examine the application after receiving it. After approval, a new company seal will be issued. Upon receipt of the new chapter, the company shall check the information of the new chapter to ensure that it is consistent with the information submitted at the time of application.
Verb (abbreviation for verb) updates related files and records.
After the replacement, the company should update relevant documents and records, such as contracts and agreements, and inform partners and relevant departments of the use of the new chapter to ensure the normal operation of the company.
To sum up:
If the company seal is lost, it shall report to the company in time and notify the company, and prepare relevant materials and submit them to the company registration authority for replacement. In the process of reissue, we should ensure the authenticity and integrity of the materials and carefully check all the information. After the replacement, update relevant documents and records to ensure that the company's operation will not be affected.
Legal basis:
Company Law of the People's Republic of China
Article 7 provides that:
A company established according to law shall be issued a business license by the company registration authority. The date of issuance of the business license of the company is the date of establishment of the company.
The company's business license shall specify the company's name, domicile, registered capital, business scope, name of legal representative and other matters.
Where the matters recorded in the company's business license change, the company shall register the change according to law, and the company registration authority shall issue a new business license.
Regulations of People's Republic of China (PRC) Municipality on Seal Management
Article 5 provides that:
It is forbidden for any unit or individual to forge seals, use forged seals or falsely use the seals of other units, otherwise their legal responsibilities will be investigated according to law.